Can an end-consumer generate an e-way bill?

Yes, an end-consumer can generate an e-way bill if they are transporting goods valued above the specified limit. However, generating e-way bills is typically done by businesses or suppliers, as they commonly handle bulk transportation and are more familiar with the process.

What documents are required to generate an e-way bill as an end-consumer?

To generate an e-way bill, an end-consumer needs a GSTIN (if registered), invoice or bill of supply details, the transporter's ID, and vehicle details (if transporting by road). These documents ensure the goods are tracked accurately during transportation.

Do I need a GST registration to generate an e-way bill?

Generally, only registered taxpayers can generate e-way bills. However, unregistered individuals transporting goods may need the supplier or transporter to generate it on their behalf, especially if goods exceed the threshold value for mandatory e-way billing.

How do I generate an e-way bill as an end-consumer?

To generate an e-way bill, visit the e-way bill portal, log in (or register if needed), enter invoice details, transporter ID, and vehicle information. Submit the information to receive the e-way bill, which you can download and use for transport.

Is there a threshold value for goods requiring an e-way bill?

Yes, an e-way bill is required if the value of goods exceeds ₹50,000 in most cases. Some states may have additional requirements or lower limits, so checking regional guidelines is important before generating an e-way bill.

What are the steps to register as a user on the e-way bill portal?

Visit the e-way bill portal, select “Registration,” then “E-Way Bill Registration.” If applicable, provide your GSTIN (or unregistered details), complete the form, and submit. You'll receive login credentials for generating and managing e-way bills.

How long is an e-way bill valid once generated?

The validity of an e-way bill depends on the distance. For up to 100 km, it's valid for one day, with each additional 100 km adding one extra day. This ensures ample time for transporting goods within a specified timeframe.

Who is responsible for generating an e-way bill, the supplier or the end-consumer?

Usually, the supplier or the transporter generates the e-way bill, especially for business transactions. If an end-consumer is moving goods, the responsibility can sometimes fall to the transporter if the consumer is unregistered.

How To Generate an E-Way Bill

Generating an E-way bill is a crucial requirement for the movement of goods worth more than Rs. 50,000 under the GST regime in India. The process involves providing details such as the supplier, recipient, transporter, and product information and generating a unique E-way bill number. This article will provide a step-by-step guide on generating an E-way bill through the GST portal, including registration, login, and other important considerations.

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E-way Bill

Who Should Generate an E-Way Bill?

When transporting goods, individual with GST registration must generate an e-way bill under the following cases:

An e-way bill must be generated for goods transported to or from a registered individual for a value exceeding Rs. 50,000. However, if the value of goods is less than Rs. 50,000, the registered person must still generate an e-way bill.
An unregistered person who transports goods must also generate an e-way bill.
If an unregistered person supplies goods or services to a registered person but fails to generate an e-way bill, the receiver must ensure that all requirements are met. In such cases, either the transporter or the recipient himself must generate an e-way bill to ship the goods by road, air, rail, or other means.

Documents and Information Required to Generate an E-Way Bill

To generate an e-way bill, you must be registered on the e-way bill portal.

Keep the following documents and information ready before you generate an e-way bill:

A valid invoice, bill of supply, or challan for the shipment of goods
If the mode of transport is by road, you need to mention the vehicle number or the transporter ID
If the mode of transport is by air, rail or ship, you need to mention the Transporter ID, Transport document number, and date.

Steps to Generate an E-Way Bill

There are four ways to generate e-way bills:

The E-Way Bill Common Portal on the Web
By SMS
Using e-Invoicing
Using an E-Way Bill Software

In this article, we are covering the E-Way Bill Portal, but using a software is the fastest and easiest way to generate e-way bills

Individuals registered under GST can use the GST portal to generate e-way bills.

Step 1: Log in to the E-way bill portal and enter the login details to access the platform.

Step 2: On the E-way bill main menu page, click on the “Generate New” option to create a new E-way bill.

Step 3: You will be directed to the e-WayBill Entry Form. Fill in the required details, and choose ‘outward’ if you are the supplier or ‘inward’ if you are the recipient.

The sub-type options will change based on the transaction type you select. If you choose ‘Outward’, the following sub-type options appear:

If you choose ‘Inward’, the following sub-type options appear:

If you have chosen ‘Outward’, the fields in the ‘Bill From’ and ‘Dispatch From’ sections will be auto-populated, and you will need to enter information in the “Bill To” and “Ship To” sections. Vice-versa if you have chosen the transaction type as ‘Inward’.

Step 4: Further information is to be filled in as follows:

Product name and Description
HSN Code for the product
Quantity and unit of goods
Value of the products, along with tax rates
IGST or CGST rates will be applicable, respectively
Approximate distance to be covered with the Transporter Name and ID

Step 5: After entering the vehicle information in Part B, click “Submit” to create the E-way bill.

The e-way bill with the e-way bill number and the QR Code, including all the information in digital form, will be shown on the portal. The printed copy of the invoice should be given to the transporter, who will keep it with them the entire journey till they deliver it to the consignee.

The generated e-way bill will look as below:

How to Print the E-Way Bill

You can easily print the e-way bill like this:

Step 1: Under the E-way bill option, click on “Print EWB.”

Step 2: Click on “Go” after entering the 12-digit E-way bill number.

Step 3: Click on either “Print or Detailed Print” on the e-way bill.

Conclusion

Carrying an e-way bill is mandatory for transporters when the goods they are transporting are worth more than ₹50,000. To make compliance easier, the Government has made significant efforts to improve the process of generating e-way bills for taxpayers.

However, the easiest and quickest way to generate e-way bills is using BUSY E-Way Bill Software. You only need to set it up once, and then you never need to go to the GST Portal to create e-way bills. BUSY lets you generate them automatically in just a few clicks!

Vineet Goyal

Chartered Accountant

MRN No.: 411502

City: Delhi

I am a chartered accountant with over 14 years of experience. I understand income tax, GST, and balancing financial records. I analyze financial statements and tax codes effectively. However, I also have a passion for writing, which is different from working with numbers. Recently, I started writing articles and blog posts. My goal is to make finance easier for everyday people to understand.

Frequently Asked Questions

Can an end-consumer generate an e-way bill?

Yes, an end-consumer can generate an e-way bill if they are transporting goods valued above the specified limit. However, generating e-way bills is typically done by businesses or suppliers, as they commonly handle bulk transportation and are more familiar with the process.
What documents are required to generate an e-way bill as an end-consumer?

To generate an e-way bill, an end-consumer needs a GSTIN (if registered), invoice or bill of supply details, the transporter's ID, and vehicle details (if transporting by road). These documents ensure the goods are tracked accurately during transportation.
Do I need a GST registration to generate an e-way bill?

Generally, only registered taxpayers can generate e-way bills. However, unregistered individuals transporting goods may need the supplier or transporter to generate it on their behalf, especially if goods exceed the threshold value for mandatory e-way billing.
How do I generate an e-way bill as an end-consumer?

To generate an e-way bill, visit the e-way bill portal, log in (or register if needed), enter invoice details, transporter ID, and vehicle information. Submit the information to receive the e-way bill, which you can download and use for transport.
Is there a threshold value for goods requiring an e-way bill?

Yes, an e-way bill is required if the value of goods exceeds ₹50,000 in most cases. Some states may have additional requirements or lower limits, so checking regional guidelines is important before generating an e-way bill.
What are the steps to register as a user on the e-way bill portal?

Visit the e-way bill portal, select “Registration,” then “E-Way Bill Registration.” If applicable, provide your GSTIN (or unregistered details), complete the form, and submit. You'll receive login credentials for generating and managing e-way bills.
How long is an e-way bill valid once generated?

The validity of an e-way bill depends on the distance. For up to 100 km, it's valid for one day, with each additional 100 km adding one extra day. This ensures ample time for transporting goods within a specified timeframe.
Who is responsible for generating an e-way bill, the supplier or the end-consumer?

Usually, the supplier or the transporter generates the e-way bill, especially for business transactions. If an end-consumer is moving goods, the responsibility can sometimes fall to the transporter if the consumer is unregistered.

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