Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - bank reconciliation
I entered all my bank transactions into BUSY but the balance brought forward amount is not showing up How can I fix this
There are different types of accounting errors that can affect the accuracy of your entries and balances in BUSY. Some of these errors are easy to detect and correct. Here are some steps you can take to identify and fix incorrect entries and balances in BUSY:
Step 1: Review your Trial Balance report regularly. This report shows the ending debit or credit balance for every account in your general ledger. The sum of debit and credit balances should be equal. If balance not show proper then check in short range and find on which account's entries have an error or mistake.
Step 2: Check your P&L and Balance sheet regularly, if found any balance mismatch then run "Update Master Balancefrom the Housekeeping Menu. Before doing this take the latest backup of your data.
Step 3 :If the balance brought forward amount is not showing up in BUSY after entering all bank transactions, you may need to check the settings and ensure that the transactions are entered correctly.
How do I link my bank account to BUSY for auto-reconciliation?
Currently, BUSY does not have any default option to integrate with your Banks for auto reconciliation. However, you can contact your authorized channel partner and ask them for a customized solution. They will be able to assist you with your specific needs and preferences.
Further, you can manual reconcile your bank enteries with statement by using the Bank Reconcliation feature in BUSY.
To do this, can follow these steps:
Step 1: First turn on the Bank Reconciliation feature by going to Administration menu,
Step 2: Then click on Configurations and select Features / Options.
Step 3: Select Accounts tab then check the box next to Bank Reconciliation and save.
Step 4: Next, go to Display menu and click on Bank Reconciliation option.
Step 5: Choose Show Uncleared Entries and select the Bank Account.
Step 6: Enter the date range and open the report.
Step 7: To clear an entry press F4 on your keyboard to open the clearing window enter the clearing date as per the statement and click on the OK button.
. How can I track and manage reconciled bills in BUSY?
To efficiently reconcile your bank accounts and manage petty cash in BUSY, .
Step 1 : start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Step 2: Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period.
Step 3 : Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction.
Step 4 : The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates.
Step 5 : Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation .
Step 6 :Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.
How to reconcile accounts in BUSY?
To efficiently reconcile your bank accounts and manage petty cash in BUSY, .
Step 1 : start by launching the software and navigating to the Accounts menu, where you'll find the Bank Reconciliation feature. Step 2: Select the bank account you wish to reconcile from the provided list and ensure you have an accurate bank statement for the reconciliation period.
Step 3 : Then, meticulously match your bank statement transactions with those in the software, ticking off each verified transaction.
Step 4 : The software will calculate the reconciled balance; ensure it matches your bank statement. Depending on the reconciliation, you may need to update your books with reconciliation entries, which the software often automates.
Step 5 : Additionally, you can enable the Ledger reconcillation for the create a dedicated ledger account for debtors and creditors in BUSY to track transactions reconcillation .
Step 6 :Periodically, reconcile this ledger account with your physical invoices or entry of books to maintain accurate records.
How do I reconcile my bank statements with the software records?
If you Want To reconcile Your bank statements with the data in BUSY Follow These Steps:-
1.Open BUSY Software.
2.Then click on Company menu and Open the company.
3.Then Go to Administration & Select configuration.
4.In configuration Select Features & Option Menu.
5.Then Go to Accounts & in Bottom Option Shows Bank Reconciliation. Tick on this option & Save.
6.Then Go to Display menu.
7.Select the Bank reconciliation.
8.Then Four Option Appear Show All Entries, Show Uncleared Entries, Show Cleared Entries & Reconcilation Statement.
9.If You Want To Comapre Your bank statement With BUSY bank entries.
10.Click on Show uncleared entries Then select bank & date range & open The Report.
11.If you Want To clear The entries Press F4.
12.Then Y on Clear Full Voucher & Enter Clearing date.
13.If You Want to Check Your Clearing entries.
14.Click on Show Cleared Entries.
How do I reconcile my bank statements with BUSY?
If you Want To reconcile Your bank statements with the data in BUSY Follow These Steps:-
1.Open BUSY Software.
2.Then click on Company menu and Open the company.
3.Then Go to Administration & Select configuration.
4.In configuration Select Features & Option Menu.
5.Then Go to Accounts & in Bottom Option Shows Bank Reconciliation. Tick on this option & Save.
6.Then Go to Display menu.
7.Select the Bank reconciliation.
8.Then Four Option Appear Show All Entries, Show Uncleared Entries, Show Cleared Entries & Reconcilation Statement.
9.If You Want To Comapre Your bank statement With BUSY bank entries.
10.Click on Show uncleared entries Then select bank & date range & open The Report.
11.If you Want To clear The entries Press F4.
12.Then Y on Clear Full Voucher & Enter Clearing date.
13.If You Want to Check Your Clearing entries.
14.Click on Show Cleared Entries.
I entered some transactions in BUSY but they are not showing up in the correct dates. The entries are unclear. What should I do to reconcile unclear entries?
First check transactions date and accounting voucher entry in BUSY, to reconcile unclear entries in BUSY, you can follow these steps:
Step 1: To reconcile unclear entries in BUSY, Go to Administration Menu
Step 2: Click on Miscellaneous Data Entry option
Step 3: click on Regularize PDC option and choose PDC details to be shown for one bank or all bank.
Step 4: Select voucher series and PDC start date and End date and click on OK.
Step 5: PDC Details window will open select accounting voucher which you want to regularize entry and click on Regularize
Step 6: after Regularize entry go to Display Menu and click on Bank Reconciliation option
Step 7: click on show Uncleared entries options.
Step 8: Bank Reconcilation – Uncleared Bank Entries window will open
Step 9: Select date range and other required option and click on OK.
Step 10: select entry which you want to clear use key F4. And enter clearing date.
Where can I find the carry forward option for bank reconciliation
It seems like you are describing a specific prompt or message within the BUSY's administration menu related to carrying forward balances and bank reconciliation to the next fiscal year. This prompt is likely part of the year-end closing or fiscal year transition process. Here's how you can proceed based on the information provided:
Step 1:Log in to your BUSY with the necessary administrative privileges.Navigate to the "Administrationmenu or option within the software.
Step 2 :Within the Administration menu, look for an option related to theIt may be labeled as "Change FYor something similar.
Step 3 :When you initiate the year-end process, the software will likely prompt you with a message asking if you want to carry forward balances, including bank reconciliation entries, to the next financial year.
Step 4 :If you receive a prompt that specifically mentions carrying forward pending bank reconciliation entries to the next year, click on the "Yesoption to proceed.
Step 5 :
I tried reconciling only one months transactions but still cant get the amounts to match in BUSY What else should I check
Ensuring that entries between your bank and BUSY are reconciled properly every month is a crucial part of maintaining accurate financial records. To achieve this, you can follow a systematic approach:
Step 1 :Ensure that all financial transactions, including deposits, withdrawals, checks, and electronic transfers, are accurately entered into your BUSY as soon as they occur.
Step 2:Reconcile your bank statements in BUSY every month without fail.
Step 3 :Compare each transaction on your statement with the corresponding entry in BUSY.Mark transactions as "clearedor "reconciledin BUSY as you confirm their presence on the bank statement.
Step 4 ;Investigate and resolve any discrepancies between BUSY and the bank statement.
Step 5 :If there are any unreconciled items from previous months, investigate and resolve them before proceeding with the current month's reconciliation.
Step 6 :Implement user permissions and audit trails within your accounting software to track who makes changes to financial data. This can help maintain data integrity.
How do I ensure entries between bank and BUSY are reconciled properly every month
Ensuring that entries between your bank and BUSY are reconciled properly every month is a crucial part of maintaining accurate financial records. To achieve this, you can follow a systematic approach:
Step 1 :Ensure that all financial transactions, including deposits, withdrawals, checks, and electronic transfers, are accurately entered into your BUSY as soon as they occur.
Step 2:Reconcile your bank statements in BUSY every month without fail.
Step 3 :Compare each transaction on your statement with the corresponding entry in BUSY.Mark transactions as "clearedor "reconciledin BUSY as you confirm their presence on the bank statement.
Step 4 ;Investigate and resolve any discrepancies between BUSY and the bank statement.
Step 5 :If there are any unreconciled items from previous months, investigate and resolve them before proceeding with the current month's reconciliation.
Step 6 :Implement user permissions and audit trails within your accounting software to track who makes changes to financial data. This can help maintain data integrity.
