Frequently Asked
Questions
Find Solutions to Common Issues Related to accounting-reports - outstanding analysis
How can I remove an incorrect payment linkage or adjustment
If you need to remove an incorrect payment linkage or adjustment in your accounting records, you should follow a systematic approach to maintain accurate financial records. Here are the steps to remove an incorrect payment linkage or adjustment:
Step 1 :Carefully review your accounting records to identify the specific incorrect payment linkage or adjustment.
Step 2 :Determine whether it's a simple data entry mistake, an incorrect allocation, or a more complex issue.
Step 3 :Refer to your company's accounting policies and guidelines to understand the correct procedure for removing incorrect linkages or adjustments.
Step 4 :Before making any changes, back up your accounting data.
Step 5 :Locate the payment or adjustment entry that contains the incorrect linkage. This may be in your accounting software or ledger.
How do I reconcile invoices with payments received in BUSY
In BUSY, We have Bill by Bill feature which is used to Create and Adjust the party references in the voucher. Track Accordingly from Outstanding Report that for which voucher the amount is pending from the party.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Account
Step 5: Enable the Bill by Bill Feature
Step 6: Open the Account Master and Enable the Bill by Bill.
Step 7: During Purchase Voucher, Create the Reference
Step 8: In Payment Voucher, Adjust that reference
Outstanding Analysis Option. Pls Follow Below Steps :
Step 1: Display
Step 2: Outstanding Reports
Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount.
Bills Receivable and Bills Payable : Here can check customer voucher according to References.
What is the procedure to adjust an incorrect or unlinked customer payment
To adjust an incorrect or unlinked customer payment, you typically follow these steps:
Step 1. Open your accounting software or financial management system.
Step 2. Locate the transaction you want to record the partial payment or adjustment for.
Step 3. Edit the transaction details to reflect the partial payment or adjustment amount.
Step 4:In the payment section, you should be able to specify the amount of the partial payment you are receiving.
Step 5 :Often, you will see a field where you can allocate or apply the payment to specific invoice items.
Step 6 :Ensure that the payment date is accurate and matches the date when you received the partial payment.
Step 7:Once you've entered the partial payment amount and allocated it to the invoice, save the changes.
Im having trouble understanding how to enter references and adjustments in BUSY Can you explain the proper way to do this
Entering references and adjustments in BUSY involves accurately recording transactions, such as bill references, adjustments, or corrections. Here's a step-by-step guide on how to do this properly:
Step 1 :Choose the appropriate transaction type, such as a sales invoice, purchase invoice, receipt, or payment.
Step 2 :Enter all relevant transaction details, including date, party name, item or service details, quantities, prices, and amounts
Step 3 :Enter the reference number or identifier that links this transaction to a specific invoice or document.
Step 4 :In the adjustment entry screen, you may have the option to enter a reference that links this adjustment to the original transaction. This helps track the relationship between the two
Step 5 :Review the adjustment details to ensure they accurately reflect the correction or change.
Why cant I see some bills under Due in Outstanding Analysis report in BUSY
If you are experiencing issues with the due bill report in BUSY software, there could be several reasons why due bills are not appearing as expected. Here are some steps you can follow to open report and resolve the issue
Step 1 Fist modify account master and check MAINTAIN BILL BY BILL BALANCING is enable or not
Step 2 It should be enabled
Step 3 Now modify the transaction and check bill references must be created in transaction
Step 4 Go on display
Step 5 Click on outstanding analysis
Step 6 Click on bill receivable or payable
Step 7 While opening report there is a option TYPE OF ENTRRIES TO BE CONSIDERED select here DUE
Step 8 Select date range properly and check
How to check total pending and received amounts for all parties in BUSY
In BUSY, We have Bill by Bill feature which is used to Create and Adjust the party references in the voucher. Track Accordingly from Outstanding Report that for which voucher the amount is pending from the party.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Account
Step 5: Enable the Bill by Bill Feature
Step 6: Open the Account Master and Enable the Bill by Bill.
Step 7: During SalesVoucher, Create the Reference
Step 8: In Receipt Voucher, Adjust that reference
Outstanding Analysis Option. Pls Follow Below Steps :
Step 1: Display
Step 2: Outstanding Reports
Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount.
Bills Receivable and Bills Payable : Here can check customer voucher according to References.
How do I modify the opening balance for a ledger in BUSY
To modify the opening balance for a ledger in BUSY, you can follow these steps:
1. Open BUSY software and log in to your account.
2. Go to the "Accountsmenu and select "Ledgerfrom the dropdown.
3. Search for the ledger for which you want to modify the opening balance.
4. Double-click on the ledger to open its details.
5. In the ledger details, you will find an option to modify the opening balance.
6. Enter the new opening balance and save the changes.
7. The opening balance for the ledger will be modified accordingly.
Please note that the exact steps may vary slightly depending on the version of BUSY software you are using. It is recommended to refer to the BUSY user manual or contact their support for detailed instructions.
Stock Aging Report opening Very Slow?
Stock Ageing Report Opening Very slowly, you need to follow the below reasons:
1. Take a backup and re-index the database.
2. Make sure you are using the updated version, and if any release updates or statutory updates are pending, then install them.
3. You need to check that your drive has sufficient space to run.
4. Check and close any unnecessary background programmes, freeing up disc space on your computer.
5. Set the compatibility of BUSY.exe.
6. Go to the start menu and write UAC (User account control setting) and set the same to Never NotiFinancial Year.
7. Restart the system and check the speed issue now.
8: Disable any antivirus or firewall temporarily to check if they are causing the slowdown.
9: Provide rights to the BUSY Win folder.
How are sales vouchers and receipt vouchers different in BUSY
Sales vouchers and receipt vouchers in BUSY are different in terms of their purpose and the type of transactions they represent.
Sales vouchers are used to record sales transactions, where goods or services are sold to customers. They capture details such as the customer's name, item details, quantity, rate, and amount. Sales vouchers are used to generate invoices for customers.
On the other hand, receipt vouchers are used to record receipt transactions, where payments are received from customers. They capture details such as the customer's name, payment mode, amount received, and reference details. Receipt vouchers are used to track and reconcile customer payments.
In summary, sales vouchers are used for recording sales transactions, while receipt vouchers are used for recording receipt transactions in BUSY.
How do I add or remove columns on a report?
To add or remove columns in a report of BUSY, you need to follow these steps:
Step 1: Open the desired report that you want to add a column to.
Step 2: Click on Custom Columns in the report’s header part.
Step 3: Create a Format Name and click on Add New Col.. Enter the details such as heading, position, data type, etc. for the new column.
Step 4: Select a category and click on Fields. Search for the field that you want to add and select it. Save your changes.
Step 5: To remove any column just uncheck the column field and save changes.
Step 6: Reopen the report with the format name that you created. You will see your new column with the appropriate data.