Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - company configuration
What is the process to modify the opening balance of an account group master?
We Can opening balance of master in the beginning financial year of the company there are two ways to mention opening balances.
If Company has multi financial year it cannot change or mention opening balance.
1: You need to mention master In the beginning of the financial year and carry forward balance by changing financial year.
Step 1: Go to beginning of the Financial year by F11.
Step 2: Click on Administration menu.
Step 3: Select master and open in modify mode then mention opening balance.
2: You can split Financial year or mention opening balance.
Step 1: Take backup of company form Backup data.
Step 2: Click on Split Financial Year.
Step 3: Select company Click on Show Financial year.
Step 4: Select F.Y. for Splitting then click on split button.
Step 5: Proceed with Splitting Of F.Y. yes.
then again follow steps of mention opening balance in master.
How to setup company, record transactions, generate invoices in BUSY?
To set up a company in BUSY , you will need to follow these steps:
Step 1: Open BUSY & Create your company with required details under the 'Create Company' tab.
Step 2: After that setup username & password for login into your company.
Step 3: Then Features/Option window appears in that a tab will be shown by the name of "Trade Specific Configuration."
Step 4: Select your Trade Type related to your Business then the required features automatic turned on.
Step 5: Now you can create your Items and Parties by using these steps:
(i) Administration
(ii) Master
(iii) Select Item/Account as per the need.
Once you have completed these steps, BUSY will be set up and configured for your business. You can start recording and managing your day-to-day transactions under the "Transaction" menu and add the vouchers to generate invoices as required.
How can I change the pin code on the invoice?
To Change the PIN code in the invoice in BUSY below are the steps to follow:-
Step 1: Open the company and click on the company menu then select Edit company option and update the pin code.
Step 2: Also if not updated in the sale invoice and Using the Standard format of sale go to the Administration menu and then the sub menu Configuration Afterwards Invoice document printing(standard).
Step 2: Then click on the Sale option Update the pin code and save the Changes.
Step 3: If Using the Advance format and Pin code is not being updated in sale then go to the Administration menu and then sub menu Configuration Afterwards Invoice document printing( Advance).
Step 4: Click on Sale voucher type and click on Format then click on the Header option update the PIN code and save the Changes.
I need help understanding how to setup my company and accounts properly in BUSY.
To set up and configure company and accounts in BUSY, you need to follow these steps:
Step 1: Open BUSY and click on Create Company tab under the company menu.
Step 2: Enter the all necessary details such as Name, Financial Year, Address, etc and save.
Step 3: After that setup username & password for login into your company.
Step 4: Then Features/Option window appears in that a tab will be shown by the name of Trade Specific Configuration.
Step 5: Select your Trade Type related to your Business then the required features automatic turned on.
Step 6: Next you can create your accounts from Administration menu.
Step 7: Then, select Masters and click on Account.
Step 8: Click on Add and enter all the required details such as Name, Group, State, etc and save.
How can I create a new company in BUSY software?
If you want to create a new company in BUSY software please follow these steps:
Step 1: Open your BUSY software
Step 2: Then click on create company option that is available under company tab
Step 3: Then specify the required fields of company such as name,beginning financial year and state,country etc
Step 4: Then click on save button to save the details
Step 5: Afterthat it will give you a prompt to specify the username and password for your company
Step 6: If you want to specify the username and password for your company select user authentication as Y
Step 7: Then mention superusername and password and save it
Step 8: If you dont want to set username and password in that case select user authentication required as N
Step 9: Now your company is successfully created.
How can I set up multiple companies in BUSY?
To set up multiple companies in BUSY, you can follow these steps:
Step 1. Open BUSY Software then click on company menu.
Step 2. Now click on Create Company on 2nd next option in company menu.
Step 3. Then Fill the required details like as Company name, Address, contact information Gstin Number and
other relevant required fields for create a new company.
Step 4. Once the new company is created, you can open the company from company menu or If you
switch the company then Exit from existing company.
Step 5. Then click on open company on company menu and select then company which you want to open from
company list and open the company.
Note: Each company will have its own separate data and settings within BUSY.
What does the Books Commencing Form mean in BUSY?
The Books Commencing Form in BUSY means are given below :-
Step 1: In this data field, you will enter the date from which you start the books of accounts. By default, the F. Y. Beginning from date is displayed as Books Commencing from date.
Step 2: Financial year beginning from and Books Commencing from dates can be different also. Let us understand with the help of an example. Blue Books Company, a book publisher, was incorporated on 01-06-2023. In this case, the 'F. Y. Beginning from' date will be 01-04-2023 while the 'Books Commencing From' date will be 01-06-2023. The reason is that the books of account will be recorded from the date on which the company is incorporated while the financial year is always a 12-month period generally from 01-04-xxxx - 31-03-xxxx.
How do I configure sales tax in BUSYAccounting?
When you create your company in BUSY, and enable the GST/VAT feature, the software automatically configures the tax related setting for you.
If you did not enable the GST/VAT that time, you can still enable it later by following these steps.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called Enable GST/VAT Reporting click on check box to turn in on.
Step 3: Select type as GST or VAT and choose type of dealer either Regular or Composition.
Step 4: Enter your GSTIN and click on Create Default GST Masters and save.
Step 5: There some Sale/Purchase Type and Tax Categories will be created. However, you can also create as per your requirements from the Masters menu.
I want to delete a single financial year data in BUSY. What is the process for it?
To delete single financial year data in BUSY, you need to follow the below steps:
Step 1: Open the BUSY and you will find the company menu in the company menu dropdown list.
Step 2: You will find the Delete Company/Single F.Y., and after clicking on Delete Company/Single F.Y.,
Step 3: you will find the list of companies in which you have to select the company that you want to delete.
Step 4: After selecting the company, put the ID and password of the company. After putting the ID and password, you have to select the complete company or single F.Y.,
Step 5: so you have to select the single F.Y. year as you require and follow the instructions to delete the single year.
How do I configure the system to capture GST details correctly during invoicing in BUSY?
To configure BUSYto capture GST (Goods and Services Tax) details correctly during invoicing, follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called Enable GST/VAT Reporting click on check box to turn in on and select type as GST and choos type of dealer either Regular or Composition. Enter your GSTIN and click on Create Default GST Masters and save.
Step 3: Now, you can mention tax category, hsn code in your item master and GSTIN in your party masters. You are ready to generate GST invoices.
Please note once you enable this feature and pass transaction then you can't disable that feature.
