Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - company configuration
As I registered my company under GST recently, how can I maintain older tax period data in BUSY software?
If you have recently registered your company under GST but also want to maintain the previous tax period's data, you need to create a new company with the previous year's financial year under non-GST. Then you can create a new year, i.e., the current year within the same company, and enable GST for it. To enable GST, you need to re-login to the company and create default GST masters before proceeding. Follow the below steps to do this:
Step 1: Open the BUSY software, then click on the Create Company option and define the previous year's financial year. Click on the Save button.
Step 2: Now, click on the Create Financial Year option then click on start button and create the current year.
Step 3: In the current year, enable GST from the GST/VAT tab and re-login to the company for its effect.
By following these steps, you will be able to maintain the previous year's data along with the current year's data with GST.
Why is the message showing that you can only change the opening amount of an account master at the beginning of the financial year in BUSY while changing the opening balances?
If you are trying to update the opening balances of an account master in BUSY and
you receive a message stating that you can only change the opening amount at the beginning
of the financial year, it means that the financial year you want to update is not the first financial year
of the company you are using. In BUSY, opening balances can only be updated at the beginning
of the financial year and not in the middle of it. To update the opening balances, you can follow
the steps given below:
Step 1: Split the particular financial year from the company in which you want to update the
opening balances.
Step 2: To split the financial year, open BUSY and click on the "Split Financial Year" option.
Then select the Company mention User ID and password if required then select the financial year
and click on the "Split" button. This will create a separate company with the same financial year
in the company list, where you can update the opening balances after opening it.
How to configure GST related settings in BUSY?
When you create your company in BUSY and enable the GST/VAT feature, the software automatically configures the GST settings for you. If you did not enable the GST/VAT feature at the time of creating your company, you can still enable it later by following these steps.
Please make sure to take latest backup of your data before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called "Enable GST/VAT Reporting" click on check box to turn in on and select type as GST and choos type of dealer either Regular or Composition. Enter your GSTIN and click on Create Default GST Masters and save.
Step 3: Now, you can mention tax category, hsn code in your item master and GSTIN in your party masters. You are ready to generate GST invoices.
Please note once you enable this feature and pass transaction then you can't disable that feature.
How to configure GST settings in BUSY?
When you create your company in BUSY and enable the GST/VAT feature, the software automatically configures the GST settings for you. If you did not enable the GST/VAT feature at the time of creating your company, you can still enable it later by following these steps.
Please make sure to take latest backup of your data before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called "Enable GST/VAT Reporting" click on check box to turn in on and select type as GST and choos type of dealer either Regular or Composition. Enter your GSTIN and click on Create Default GST Masters and save.
Step 3: Now, you can mention tax category, hsn code in your item master and GSTIN in your party masters. You are ready to generate GST invoices.
Please note once you enable this feature and pass transaction then you can't disable that feature.
How do I setup GST in BUSY
When you create your company in BUSY and enable the GST/VAT feature, the software automatically configures the GST settings for you. If you did not enable the GST/VAT feature at the time of creating your company, you can still enable it later by following these steps.
Please make sure to take latest backup of your data before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called "Enable GST/VAT Reportingclick on check box to turn in on and select type as GST and choos type of dealer either Regular or Composition. Enter your GSTIN and click on Create Default GST Masters and save.
Step 3: Now, you can mention tax category, hsn code in your item master and GSTIN in your party masters. You are ready to generate GST invoices.
Please note once you enable this feature and pass transaction then you can't disable that feature.
What steps to apply GST in BUSY
When you create your company in BUSY and enable the GST/VAT feature, the software automatically configures the GST settings for you. If you did not enable the GST/VAT feature at the time of creating your company, you can still enable it later by following these steps.
Please make sure to take latest backup of your data before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on GST / VAT, here you will see a option called "Enable GST/VAT Reportingclick on check box to turn in on and select type as GST and choos type of dealer either Regular or Composition. Enter your GSTIN and click on Create Default GST Masters and save.
Step 3: Now, you can mention tax category, hsn code in your item master and GSTIN in your party masters. You are ready to generate GST invoices.
Please note once you enable this feature and pass transaction then you can't disable that feature.
I need to split my financial year data into separate companies. Can I merge the data back together later?
If you have split your financial year from a company and want to merge the data back
together later in BUSY, there are a few options you can use.
Option 1 is to split the each financial year from the company menu then differnt company
folder will be created. Later, when you want to merge the data back together, you can create
a new folder and copy the .db files year-wise from each folder and paste them into the new
folder with the .db file. This will associate all the data.
Option 2 is to use the XML process. In the first company, which marks the beginning of the
financial year, create a new financial year. Then, from another company that has data for that
year, export the data in DAT format from data export import(XML) option under Data export
import option from Administration Next, import the data into the first company and do
the same for all the financial years in that company.
I'm having issues logging into BUSY. How can I resolve this?
There are many reasons for not able to login Company & BUSY. Pls Follow the Below Steps.
For Company
Step 1: Make sure to enter the correct company User name & Password.
Step 2: If Password is correct but still not able to login then check system Regional Administrator Locale option should be untick & restart the system.
Step 3: If forget password then customer have to send data to us on our support mail.
For BUSY
Step 1: Make sure that it is installed in the system.
Step 2: Take Data Backup then reinstall it in different drive.
Step 3: For MSI error, Create Msi file and mention the path where error is shwoing while click on BUSY.
Note :- MSI File creation should have BUSY setup. Pls Follow Below Steps:
a) Run the setup and stop to NEXT option.
b) Press window R and mention the percentage signTempPercentage sign then file will get create in specific folder.
Step 4: If Still any issue can contact to our Customer Support.
How do I setup and configure BUSY for my business?
To setup and configure BUSY for your business, you will need to follow these steps:
Step 1: Download and install the software from the official BUSY website
i.e, www.busy.in
Step 2: Launch the software and enter your license key to activate it.
Step 3: Create your company with required details under the 'Create Company' tab.
Step 4: After that setup username & password for login into your company.
Step 5: Then Features/Option window appears in that a tab will be shown by the name of "Trade Specific Configuration."
Step 6: Select your Trade Type related to your Business then the required features automatic turned on.
Step 7: Now you can create your Items and Parties by using these steps:
(i) Administration
(ii) Master
(iii) Select Item/Account as per the need.
Once you have completed these steps, BUSY will be set up and configured for your business. You can start recording and managing your day-to-day transactions, generating reports, and utilizing other features of the software.
Can the software send guide me a separate regarding my data path and company setup?
To regarding Company Data and Company Configuration in BUSY, please follow below steps :
For Company Data:
Step 1: Open BUSY software and go to the Company menu.
Step 2: And select Set Data Directory option.
Step 3: You have to set the data path by copy and paste or you can browse the folder path .
Step 4: Then Save the window .
For Company Creation:
Step 1: Open BUSY Accounting Software & Create your company with required details under the Create Company tab.
Step 2: After that setup username & password for login into your company.
Step 3: Then Features/Option window appears in that a tab will be shown by the name of Trade Specific Configuration.
Step 4: Select your Trade Type related to your Business then the required features automatic turned on.
Step 5: Now you can create your Items and Parties by using these steps:
A) Administration
B) Master
C) Select Item/Account as per the need.
