Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
What steps should I follow to create material centers and record stock transfers between them in BUSY?
To create material centers steps you should follow are following :
Step 1: Enable the Enable Multi Godown Inventory feature in Administration then open Configuration and click on the tab Features / Options and open Inventory tab.
Step 2: After enabling the Enable Multi Godown Inventory feature, create Material Centre Group master and Material Centre master.
Step 3: Use Material Centre master in vouchers to maintain record of inventory through:
1. Transaction
2. Stock Transfer
Step 4: View reports for a single Material Centre or for all the Material Centres.
How do I enable the option for Performa Invoice in Inventory Configuration?
To enable and add perfoma invoice in BUSY, to add follow these steps:
Step 1: Go to administration then configuration click on features and options.
Step 2: Choose inventory tab and enable purchase quotation and click on save button.
Step 3: Now go to administration then configuration.
Step 4: Click on features and options select general tab.
Step 5: Enable change voucher type caption as Y now change the name of purchase quotation as perfoma invoice and click on save button.
Step 6: Go to transactions and add perfoma invoice voucher.
How can I edit or delete a voucher entry in BUSY?
If you want to edit and delete a voucher then please follow the given steps
Step 1: Just open the voucher which you want to delete then press F8 to delete the
voucher.
Step 2: Then Pop message will be shown do you want to delete voucher click on
yes if want to delete click on no if do not want to delete.
Step 3: For edit just open the voucher and do change what you want and resave the
voucher.
Have I entered the voucher for the purchase order?
To create purchase order in BUSY, follow these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Purchase Order then click on Add.
Step 3: Enter all the necessary details such as Date, Vch No., Party, Items, etc then save.
If order feature is not enabled then follow these steps to enable it:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration and click on Features / Options.
Step 3: Click on Inventory tab then tick on Enable Order Processing then save.
How to enter damage stock entry?
To enter a damaged stock entry in BUSY, follow these steps:
1. Open BUSY Software.
2. Ensure that you have enabled the Material Centre feature.
3. Create a new Material Centre with the name Damage Goods.
4. Go to Transactions : Stock Transfer : Add.
5. Select the source godown, and the destination godown will be Damage Goods.
6. Choose the damaged items and complete the stock transfer entry.
7. You can view details of damaged goods under Display : Stock Status : Select the Material Centre Damage Goods.
8. View the report.
Can you guide me on how to modify bills properly in BUSY?
If you want to modify bills properly then please follow the given steps
Step 1: Go to transaction menu then select the bill type that you want to modify.
Step 2: On enter you can see there is an option of modify in the drop down,
select it and enter.
Step 3: Then here you need to enter Voucher series and Voucher number then ok.
Now voucher has been open in modified mode then make changes as per
your requirement and save.
How to handle round-off adjustments in GST returns filing in BUSY?
If you want handle round off adjustments in GST returns filing then please follow the
given steps
Step 1: Ensure that you have applied rounding to bill sundries before applying taxes
so that taxes will be calculated on the rounded bill sundries as well.
Step 2: If you do not want to consider raound off amount in the GST return then you
apply raound of bill sundries after tax applies so that it will not reflect in
GSTR 1 reports.
If my stock caught fire and I transferred the remaining stock to a different location, how do I reflect the fired stock in my accounting software?
Here are some steps to resolve this issue:
Step 1: Go to administration menu and then add Stock Journal voucher
Step 2: And then select select add option and then add item entries in Items Consumed part
Step 3: And want to transfer remaining stock transfer need to add Stock transfer to go transaction menu
Step 4: And then select Stock transafer and click on the Add option
Step 5: Select the material center in the source and target field and enter item details and save
How to copy the details from an invoice to a credit note without leaving any blank fields?
To copy details from an invoice to a credit note in BUSY Accounting software without leaving any blank fields,please follow below steps:
Step 1: go transaction menu and then select sales option
Step 2: And then click on the modify option and then click on the copy button or F12 function key to copy .
Step 3:After then now back t transaction menu and then click on the credit note option
Step 4: after then click on the again F12 key to paste details.
How can an entry be made in the stock journal to show the correct quantity?
In BUSY , the Stock Journal Voucher helps for making stock adjustments, particularly when dealing with damaged items or write-offs Please Follow the Below Steps :
Step 1: Go to Transaction menu and then Stock Journal.
Step 2: And then select Add option .and enter voucher details .
Step 3: To increase stock, select the item in the "Item Generated" window. To consume or reduce stock, select the item in the "Item Consumed" window.
Step 4: Save the voucher
Step 5: Check the stock status report from display