Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
What should I do if I see negative quantities in my stock status report?
If you see negative quantities in your stock status report in BUSY, it means you have sold items without stock.
Now if you want to generate the stock to remove negative, you need to follow these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Generated section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required quantity in Physical Quantity column then save.
Is there a specific setting or step that needs to be followed to generate a material challan in BUSY Accounting Software?
To generating a material challan for issued material to a party can pass the voucher entry,Please Follow the Below Steps :
Step 1: Go to Administration menu and then select Configuration tab.
Step 2: Now select Features and Options tab and click on the Inventory option.
Step 3: Here you have to Enable the Sale Challan option then On Configuration can restrict as per your need.
Step 4: After this go to Transaction menu and then select Material Issue to party voucher for Sales Challan.
Step 5: Click on the Add tab and select transaction type as Sales Challan.
Step 6: Pick Sales Order through F11 Shortcut Key in Voucher. ( Party should be Same)
Step 7: Check all releavant details and click on the save button and savethe entry.
Can you guide me in generating a material challan for issued material to a party?
To generating a material challan for issued material to a party can pass the voucher entry.Please Follow the Below Steps :
Step 1: Go to Administration menu and then select Configuration tab.
Step 2: Now select Features and Options tab and click on the Inventory option.
Step 3: Here you have to Enable the Sale Challan option then On Configuration can restrict as per your need.
Step 4: After this go to Transaction menu and then select Material Issue to party voucher for Sales Challan.
Step 5: Click on the Add tab and select transaction type as Sales Challan.
Step 6: Pick Sales Order through F11 Shortcut Key in Voucher. ( Party should be Same)
Step 7: Check all releavant details and click on the save button and savethe entry.
How can I apply round off to avoid decimal places in total billing amount?
To avoide decimal places in voucher entry you can apply Auto Round Off in voucher to enable it you can follow some steps:
Step 1: Go to administration and thenclick on configuration.
Step 2: After click on configuration, click on the voucher series configuration and select voucher type and series under voucher type
Step 3: After click on series click on Voucher Configuration option and Enable Auto Round Off option for Final Amount.
Step 4: Now click on Configure and tick for the Rounding off Mode and specify bill sundry for upper and lower and click on Ok option and save the Configuration.
Step 5: Enter voucher and save the voucher it will apply automatic round off in bill sundry.
How to configure the fields visible in BUSY billing screen?
The customization of the BUSY entry screen is not possible. But you can do several configurations as per your requirements for a fast and easy-to-use billing experience.
In BUSY, you have two types of entry screen settings.
1. Standard: Default and traditional way of entry screen, which comes with default.
2. POS: It consists of complex and advanced configurations designed for retail businesses.
POS configuration settings, You have the option to configure the field type as fixed, variable, or semi-variable.
Fixed: You will not be able to change the value.
Variable: The focus will directly focus on the variable field.
Semi-Variable: The focus will directly move to the next available variable or fixed field.
Barcode scanning and the item consolidating option enabled are also available in these POS configuration settings.
How to pass production entry?
To pass production entry, you need to follow the below steps:
Step 1: First, you need to create a BOM for this Go Administration, then select Masters, then select Bill of Material, then select Add, then put the BOM name, then put the item to produce, then select the quantity for which you want to create a BOM, then select the raw material consumed, and then select by product generated.
Step 2: After generating the BOM, you can pass the production voucher, then select the series, date, and voucher number, then select the BOM, then select the item generated and item consumed materila centre, then you have to select the item details for generated and consumed, then save the production voucher by pressing F2 and save tab.
I want to enter my purchase orders but am unable to get Purchase Order option . What should I do?
To enter purchase orders you can follow some steps :
Step 1: Go to Administration and then click on configuration.
Step 2: Now click on Feature and option and click on Inventory feature.
Step 3: Now enable Order Processing option by Tick on the option and can search option from F3 shortcut key.
Step 4: Now click on configuration near to the option and enable options by tick on them as per your requiremnt.
Step 5: Now click on the OK option and save the inventory tab.
Step 6: Now go to the transaction and click on the Purchase order voucher.
Step 7: Now click on Add option and enter all neccessary details and save the voucher.
How can I process a return of items and update my stock accordingly?
If you want to add Invoices or Bills, Payments & Sales / Purchase Return in BUSY , you can follow these steps:
Step 1: Go to the Transactions menu.
Step 2: For create Invoice or Bill select Sales and click on Add and fill the required details such as Date, Voucher no., Items, Amount etc.
Step 3: For record payments done select Payment and click on Add and fill the required details such as Date, Voucher no., Amount,etc.
Step 4: For goods return from customer, select Sales Return ( Cr. Note). For goods return to vendor, select Purchase Return ( Dr. Note).
Step 5: After selecting the voucher, click on Add and fill the required details such as Date, voucher no., original voucher no., etc.
What are the different processes for increasing and decreasing stock?
BUSY has two type of vouchers for increasing and decreasing stock such as stock journal and physical stock. To know how to add this vouchers follow these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in item generated or consumed section then save.
Step 4: You can also use the physical stock voucher and click on add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load items and enter the required quantity in physical quantity column to generate stock then save.
How to allocation material expense for production in BUSY?
BOM- Bill of Material is used for manufacturing and Production of an item. We can generated the Finished Good from Raw Material vise versa for unassemble.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Manufacturing Option
Step 6: Create BOM under Masters then specify Expense per unit.
Step 7: Specify the Finished Good - Item to Produce Option
Step 8: Mention the Generated finished good Quantity.
Step 9: Mention the Ram Material Details.
Step 10: Transaction
Step 11: Production
Step 12: Add and Select the BOM then expense per unit window will popup that expense value will get add in finished product value.
Note : For Better Report, Can Specify 1 Qty for Finished and accordingly mention the raw material.
