Frequently Asked
Questions

Q: Why is the closing stock amount showing as negative?

The closing stock amount may show as negative in BUSY if there is a negative balance in the stock. This can be corrected by passing a stock journal entry to adjust stock by follow these steps: Step 1: Go to trasaction section then click on stock journal voucher. Step 2: Choose add tab then specify the negative items with quantity in item generated window and save the voucher.

Q: How do I correct a wrong GST rate entered for a voucher?.

to correct a wrong GST rate entered for a voucher please follow the below steps step 1: open voucher which is you want to modify step 2: then check sales or purchase type of voucher which is correct or not also check item'sTax rate is correct or not if not correct then modify item & correct it again apply tax and save voucher.

Q: How do I record inter-branch stock transfers in BUSY inventory module?

If you want to record inter branch stock transfer in BUSY, you can follow these steps: Step 1: First, open your company and go to Transaction. Step 2: Choose the Stock Transfer voucher and click on Add. Step 3: Fill all the necessary details such as Date, Vch No., From Material Center, To Material Center, etc. Step 4: Now, enter the item details with qty and price and save.

Q: How can I change date for invoice?

To change Invoice date You can follow some steps: Step 1: Go to Transaction and select concern voucher type. Step 2: Now click on Modify and change your date. Note: If You have created E-invoice or file GSTR 1,then we do not recommened to changes in invoice as data will be mismatch during reconciliation.You have create new invoice after cancel old one.

Q: The invoice shows my company's state instead of the party's state. Why is it picking up the wrong state and how can I correct this?

If the invoice shows your company's state instead of the party's state,To resolve this you can follow given steps: Step 1:You can check in party's master to see which state has been mentioned there. Step 2:If its showing wrong you can change the state here. Step 3:Check state in Billing Shipping window at the time of entring a voucher,it will be resolve.

Q: Can you guide me on how to generate stock through stock journal and whether there will be any effect on my sales and purchases?

To update stock on a specific date and pick up the stock from a particular place in BUSY Accounting, posting voucher from stock journal will not effect sale or purchase Step 1: Go to transaction menu Step 2: Select stock journal Step 3: Mention voucher date then select from and to material center Step 4: Now mention then item and qty in item generated section then save

Q: Why is the stock showing as minus even though I made a sale at a lower price than the MRP?

Showing as negative even though a sale was made at a lower price than the MRP,please follow below steps: Step 1: Check the stock report for the same item. Step 2: If item current balane showing is zero then after sales it will be shown as negative . Step 3: Create a stock journal voucher for stock adjustments . Step 4: Check the Stock valuation method.

Q: What are the different types of sales local, inter-state etc and how is GST calculated for each in BUSY?

The different types of outward sales transactions in BUSY, are 1. Local [Intrastate]: For local sales, GST is calculated based on the applicable CGST and SGST rates. 2. Inter-state: For Inter-state sales means, GST is calculated based on the applicable IGST rate. 3. Export: Export transactions mean goods or services shipped or provided to a foreign company. For export, GST is calculated based on the applicable IGST rate.

Q: How can I generate a by-product from the waste of a product in BUSY Accounting Software?

To generate a by-product from the waste of a product in BUSY, you need to follow these steps: Step 1: Go to administration and select the bill of material BOM click on ad. Step 2: Define BOM name, add the raw material, mention the finished product, and if any by-product has been generated, mention it. Step 3: Then go to transactions and mention the item generated and consumed.

Q: Is there a feature to enter a partys name for a bill voucher below Rs. 1000?

There is no specific feature in BUSY to enter a party's name for a bill voucher, please follow below steps: Step 1: Go to transaction menu and then select Sales Step 2: And then select Add option and enter the all bill details like voucher date, voucher number, material center, item entries, tax details Step 3: And click on the save button and save the voucher.

Find Solutions to Common Issues Related to configurations - inventory voucher entry

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Why is the closing stock amount showing as negative?

The closing stock amount may show as negative in BUSY if there is a negative balance in the stock. This can be corrected by passing a stock journal entry to adjust stock by follow these steps:
Step 1: Go to trasaction section then click on stock journal voucher.
Step 2: Choose add tab then specify the negative items with quantity in item generated window and save the voucher.

How do I correct a wrong GST rate entered for a voucher?.

to correct a wrong GST rate entered for a voucher please follow the below steps 
 step 1: open voucher which is you want to modify 
 step 2: then check sales or purchase type of voucher which is correct or not also check item'sTax rate is correct or not if not correct then modify item & correct it again apply tax and save voucher.

How do I record inter-branch stock transfers in BUSY inventory module?

If you want to record inter branch stock transfer in BUSY, you can follow these steps:
Step 1: First, open your company and go to Transaction.
Step 2: Choose the Stock Transfer voucher and click on Add.
Step 3: Fill all the necessary details such as Date, Vch No., From Material Center, To Material Center, etc.
Step 4: Now, enter the item details with qty and price and save.

How can I change date for invoice?

To change Invoice date You can follow some steps: 
 Step 1: Go to Transaction and select concern voucher type. 
 Step 2: Now click on Modify and change your date. 
 Note: If You have created E-invoice or file GSTR 1,then we do not recommened to changes in invoice as data will be mismatch during reconciliation.You have create new invoice after cancel old one.

The invoice shows my company's state instead of the party's state. Why is it picking up the wrong state and how can I correct this?

If the invoice shows your company's state instead of the party's state,To resolve this you can follow given steps: 
 Step 1:You can check in party's master to see which state has been mentioned there. 
 Step 2:If its showing wrong you can change the state here. 
 Step 3:Check state in Billing Shipping window at the time of entring a voucher,it will be resolve.

Can you guide me on how to generate stock through stock journal and whether there will be any effect on my sales and purchases?

To update stock on a specific date and pick up the stock from a particular place in BUSY Accounting, posting voucher from stock journal will not effect sale or purchase 
Step 1: Go to transaction menu
Step 2: Select stock journal 
Step 3: Mention voucher date then select from and to material center
Step 4: Now mention then item and qty in item generated section then save

Why is the stock showing as minus even though I made a sale at a lower price than the MRP?

Showing as negative even though a sale was made at a lower price than the MRP,please follow below steps:
Step 1: Check the stock report for the same item. 
Step 2: If item current balane showing is zero then after sales it will be shown as negative . 
Step 3: Create a stock journal voucher for stock adjustments .
Step 4:  Check the Stock valuation method.

What are the different types of sales local, inter-state etc and how is GST calculated for each in BUSY?

The different types of outward sales transactions in BUSY, are
1. Local [Intrastate]: For local sales, GST is calculated based on the applicable CGST and SGST rates.
2. Inter-state: For Inter-state sales means, GST is calculated based on the applicable IGST rate.
3. Export: Export transactions mean goods or services shipped or provided to a foreign company. For export, GST is calculated based on the applicable IGST rate.

How can I generate a by-product from the waste of a product in BUSY Accounting Software?

To generate a by-product from the waste of a product in BUSY, you need to follow these steps:
Step 1: Go to administration and select the bill of material BOM click on ad.
Step 2: Define BOM name, add the raw material, mention the finished product, and if any by-product has been generated, mention it.
Step 3: Then go to transactions and mention the item generated and consumed.

Is there a feature to enter a partys name for a bill voucher below Rs. 1000?

There is no specific feature in BUSY  to enter a party's name for a bill voucher, please follow below steps:
Step 1: Go to transaction menu and then select Sales 
Step 2: And then select Add option and enter the all bill details like voucher date, voucher number, material center, item entries, tax details
Step 3: And click on the save button and save the voucher.

Frequently AskedQuestions