Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How to configure the fields visible in BUSY billing screen?
The customization of the BUSY entry screen is not possible. But you can do several configurations as per your requirements for a fast and easy-to-use billing experience.
In BUSY, you have two types of entry screen settings.
1. Standard: Default and traditional way of entry screen, which comes with default.
2. POS: It consists of complex and advanced configurations designed for retail businesses.
POS configuration settings, You have the option to configure the field type as fixed, variable, or semi-variable.
Fixed: You will not be able to change the value.
Variable: The focus will directly focus on the variable field.
Semi-Variable: The focus will directly move to the next available variable or fixed field.
Barcode scanning and the item consolidating option enabled are also available in these POS configuration settings.
How to pass production entry?
To pass production entry, you need to follow the below steps:
Step 1: First, you need to create a BOM for this Go Administration, then select Masters, then select Bill of Material, then select Add, then put the BOM name, then put the item to produce, then select the quantity for which you want to create a BOM, then select the raw material consumed, and then select by product generated.
Step 2: After generating the BOM, you can pass the production voucher, then select the series, date, and voucher number, then select the BOM, then select the item generated and item consumed materila centre, then you have to select the item details for generated and consumed, then save the production voucher by pressing F2 and save tab.
I want to enter my purchase orders but am unable to get Purchase Order option . What should I do?
To enter purchase orders you can follow some steps :
Step 1: Go to Administration and then click on configuration.
Step 2: Now click on Feature and option and click on Inventory feature.
Step 3: Now enable Order Processing option by Tick on the option and can search option from F3 shortcut key.
Step 4: Now click on configuration near to the option and enable options by tick on them as per your requiremnt.
Step 5: Now click on the OK option and save the inventory tab.
Step 6: Now go to the transaction and click on the Purchase order voucher.
Step 7: Now click on Add option and enter all neccessary details and save the voucher.
How can I process a return of items and update my stock accordingly?
If you want to add Invoices or Bills, Payments & Sales / Purchase Return in BUSY , you can follow these steps:
Step 1: Go to the Transactions menu.
Step 2: For create Invoice or Bill select Sales and click on Add and fill the required details such as Date, Voucher no., Items, Amount etc.
Step 3: For record payments done select Payment and click on Add and fill the required details such as Date, Voucher no., Amount,etc.
Step 4: For goods return from customer, select Sales Return ( Cr. Note). For goods return to vendor, select Purchase Return ( Dr. Note).
Step 5: After selecting the voucher, click on Add and fill the required details such as Date, voucher no., original voucher no., etc.
What are the different processes for increasing and decreasing stock?
BUSY has two type of vouchers for increasing and decreasing stock such as stock journal and physical stock. To know how to add this vouchers follow these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select stock journal and click on add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in item generated or consumed section then save.
Step 4: You can also use the physical stock voucher and click on add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on load items and enter the required quantity in physical quantity column to generate stock then save.
How to allocation material expense for production in BUSY?
BOM- Bill of Material is used for manufacturing and Production of an item. We can generated the Finished Good from Raw Material vise versa for unassemble.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Enable the Manufacturing Option
Step 6: Create BOM under Masters then specify Expense per unit.
Step 7: Specify the Finished Good - Item to Produce Option
Step 8: Mention the Generated finished good Quantity.
Step 9: Mention the Ram Material Details.
Step 10: Transaction
Step 11: Production
Step 12: Add and Select the BOM then expense per unit window will popup that expense value will get add in finished product value.
Note : For Better Report, Can Specify 1 Qty for Finished and accordingly mention the raw material.
How can I add tax rates to invoices?
To add tax rates to Invoices in BUSY,
1. Go to the "Masters" section, then modify or add the item. It is then mandatory to save the tax category.
2. For transaction entry, you can apply GST item-wise or bill-wise, depending on the sale or purchase type you select.
3. Item-wise tax can be calculated for each item at the row level.
4. Multi-rate tax calculates the tax at the bill level after entering all the items in the bill.
5. In addition to these tax rates, in BUSY, you can have tax-inclusive and tax-rate-wise [e.g. I/GST-18% or L/GST 18%] sales and purchase types, which are automatically created when you set up a new company in BUSY.
Contact 24 x 7 BUSY support [8282828282] if needed.
How to enter the transporters number and vehicle number while making a stock transfer?
To enter the transporter's number and vehicle number while making a stock transfer in BUSY, you need to follow hese steps:
Step 1: Go to administration then click on configuration.
Step 2: Choose voucher series configuration and select voucher type stock transfer and then choose voucher series
Step 3: Go to voucher configuration and enable transport details.
Step 4: In transactions choose stock transfer voucher and click on add.
Step 5: Go to the Transport Details section and enter either the transporter's GST number or the vehicle number. Both are mandatory fields. If you don't have the transporter's GST number, you can enter "self" in the transporter field. Additionally, you need to mention the place, station, and pin code of the party in the respective fields.
How can I contact BUSY's customer support for assistance?I want to know how to handle export transactions in GSTR reports.
If you want to contact BUSY customer support for assistance
please dial number 8282828282 or 01140964096
Further if you want to handler the export transaction in GSTR reports then please
follow the given steps
Step 1: Make sure you have enter the country name in the party master.
Step 2:Type of Dealer must set as unregister for the export party.
Step 3: Set the pin code as 999999 and station name same as country in master.
Step 4: Select the sale type on export while enter voucher.
Step 5: Further mention of port code is mendotory while enter export voucher.
Step 6: In transporter window all details will be entered related to last location of
India.
The party details I entered in BUSY are not reflecting on the invoice generated. What should I do?
If the party details you entered in BUSY are not reflecting on the generated invoice, follow these steps:
Step 1: Ensure you have saved and generated the invoice after entering the party details.
Step 2: If the details are still not appearing, go to the Transaction menu.
Step 3: Click on the Modify option and enter the sales invoice voucher number to open the specific voucher where the party details are missing.
Step 4: Inside the voucher, click on the Party option.
Step 5: Press Alt + M to open the party master in modify mode.
Step 6: Update and verify the party details, ensuring they are correctly entered and saved.
By following these steps, you can make sure the party details are included in the invoice.
