Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - inventory voucher entry
How can the main store be hidden from the form and configured for the material center?
To hide the main store from the form and configure it for the material center in BUSY ,please follow below steps:
Step 1: Log into Company and Go to Administration Menu.And then select Configuration option.
Step 2: Select Voucher Series configuration and you will choose the option of material issued to party .
Step 3: And then select the Voucher series and click on the master controls Button .
Step 4: Here you can find to see the option of Material center and choose disallow option and select the Material centre name from the dropdown.
Step 5: Save the Configuration. and if you going to select another material centre while entring the Voucher , the Warning message wll be popup.
How do I adjust the sale to the challan after creating the invoice?
To adjust the sale to the challan after creating the invoice in BUSY , please follow below steps:
Step 1: After saving inventory Confoguration go to Transaction menu.
Step 2: And select Material Issue to party voucher option and click on the Add tab.
Step 3: here you have fill all relavant details and select the Type in voucher as Sales Challan. And Save with all fill up details.
Step 4: While creating a Sales voucher select typoe as Against Challan and fill other details . at the Item Filling Press F11 to pick up the challan from the given window.
Step 5: All details are pickup from the challan and adjust chllan references and click on the save Button.
How do I correct entries made under the wrong account head?.
To correct entries made under the wrong account head in BUSY, you can follow these steps:
1. Open the voucher or transaction that contains the incorrect entry.
2. Identify the incorrect account head that was used.
3. Edit the voucher and change the account head to the correct one.
4. Save the changes to update the entry with the correct account head.
5. Review the voucher to ensure that all other details are accurate.
6. Repeat these steps for any other entries that were made under the wrong account head.
By correcting the account head in the entries, you will ensure that the transactions are properly categorized and reflected in the correct accounts in your accounting records.
How do I generate and print GST invoices in BUSY?.
To generate and print GST invoices in BUSY, follow these steps:
1. Open BUSY and go to the "Sales" module.
2. Click on "Invoices" and select "Create New Invoice".
3. Enter the necessary details like customer name, address, and invoice items.
4. Make sure to select the appropriate GST tax rate for each item.
5. Once all the details are entered, click on "Save" to generate the GST invoice.
6. To print the invoice, go to the "Print" option and select the desired format.
7. Choose the printer and click on "Print" to get a physical copy of the GST invoice.
Note: Make sure to configure your company's GST details in BUSY before generating GST invoices.
What options are there for GST invoices in BUSY?
In BUSY, we have to add tax rate in Item master with HSN Code, GST details in party master and charge GST during Voucher entry. Accordingly will reflect in GST Reports and generate ereturn also.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Masters
Step 3: Account
Step 4: Add it and mention the Required GST Details like Country, State ,GST Number, PAN Number and Type of Dealer. GST Validate option is given.
Step 5: Item
Step 6: Add it with GST details like Correct Tax rate , HSN Code. HSN Validation option is given.
Step 7: Transaction
Step 8: Select the required Voucher type and charge GST by selecting Sale/Puc Type.
Step 9: Under Display Menu, Can check GST Reports with multiple filteration type.
What steps should I follow to enter a new job work into the BUSY software system?
If you want to enter a new job work into the voucher then please follow the given
Step 1: Go to administration then configuration
Step 2: Then feature option then inventory
Step 3: Then enable the feature of job work and then save the configured setting.
Step 4: Then go to transaction then material issue to party voucher
Step 5: Then in Type option you can see the option of issued for job work in dropdown. enter voucher with
this type to enter a new job work in BUSY
If you encounter any issues, please don't hesitate to contact us at our centralized helpline number
which is 8282828282, or send an email to support@busy.in
Can I remove stock in bulk and how do I do it?
If you want to remove stock of items in bulk then you can pass Stock Journal or Physicall Stock voucher in BUSY by using these steps:
Step 1: Open your company then go to Transactions menu.
Step 2: Select Stock Journal and click on Add.
Step 3: Enter all the necessary details such as date, material centre and your items with required quantity in Item Consumed section then save.
Step 4: You can also select Physical Stock voucher and click on Add.
Step 5: Enter all the necessary details such as vch no. , date, material centre, etc then click on down arrow.
Step 6: Click on Load Items and enter the required 0 quantity in Physical Quantity column to remove stock then save.
Which option should I select if I have different types of taxes for my item - multi rate or single item wise?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher.
Step 1: if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Step 2: Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
Can you explain the difference between local multi rate and local item wise in BUSY Accounting Software?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher.
Step 1: if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Step 2: Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
How can generate Items and Reduce items from Stock Journal vouchers in BUSY?
To Generate Items and Reduce items from Stock Journal vouchers in BUSY below are the steps to
follow:-
Step 1: Go to the Transaction menu click on stock Journal voucher then Select Add option.
Step 2: Mention the Header Information as the Date and Material centre for the Item Generated
and the Item Consumed.
Step 3: Now if you want to generate an item so have to enter the item in the Item Generated window
and save the voucher through this your stock quantity of those items will increase accordingly.
Step 4: If you want to reduce an item so have to enter the item in the Item Consumed
window and save the voucher through this your stock quantity of that item will decrease accordingly.
