Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
What is the difference between the net value and taxable value on my purchase invoice?
The net value on the purchase invoice includes all costs, while the taxable value only includes the value that is subject to tax,please check the follow steps:
Step 1: Net value is the total amount you need to pay for the goods or services you've purchased, excluding any taxes.
Step 2: The taxable value is the part of the net value.It's the amount on which taxes are calculated.
Step 3: The net value includes everything you're paying for, while the taxable value is the part that is taxed.
Step 4: The net value and taxable value on your purchase invoice, you can see how much you're paying for the goods or services and how much of that amount is taxed.
How can I create an expense account master and tag the same in bill sundry?
To create an expense account and tag it in bill sundry master, you can follow the below steps:
Step 1: Go to administration section then click on master and select account option.
Step 2: Choose add tab then specify the expense account name then select expense group in account group field and update the gst details.
Step 3: After save the expense account, Go to administration section then click on master and select bill sundry option.
Step 4: Now, select add tab then create the bill sundry master by specify the bill sundry name, bill sundry type, bill sundry nature etc.
Step 5: Specify N for adjust in purchase amount and tag the expense account in it then save the master.
How do I fix broken or incomplete sentences in item/customer descriptions in BUSY?
If you mention item description in item follow these steps for rectify description.
1. Go in Administration then go in bulk updation
2. Then go in multiple item creation/modification
3. Then click on modify existing master and take key field name
4. Then click on select field and take item description field and save
5. Then click on load master it show description mention in item master
6. You can change description according to your need
If you mention description in voucher you need to go to the customized column and pick the item description field and configure it so that the item description field can be shown there. Then, add the missing information and save the changes.
Why does not the bill sundry display in the final report?
Bill sundry masters will not be displayed in the final result. To show bill sundry amounts separately in the final result, you need to tag the account master accordingly.
Steps to tag account master for bill sundry:
Step 1: Go to administration and then click on Master manu
Step 2: Select the Bill sundry master tab and click on modify
Step 3: Select the required bill sundry and then tag account master after disable the adjust in sale amount option for sales purpose
Step 4: Tag account master after display the adjust in purchase amount option for purchase pupose.
Step 5: save the configuration. Now tagged account aster in bill sundry will display in Final result.
What is the procedure to update the stock items in BUSY?
If you want to update stock item then please follow the given steps
Step 1: Go to administration menu then master
Step 2:Then item then list then click on screen then standard format
Step 3: Then all item then list of item will window appear with some option
just remain unchange then press Ok. now list of stock has open
Step 4: To update details just select and open and modify the details and save.
Step 5: For delete item just press F8 then warning message will appear if you want
to delete click on yes if no then click on No.
Step 6: For add item just press ALT + F2
I want to verify if the service costs are shown separately from the product costs in the system. How can I do this?
Yes, service cost can see seperately from the product cost, when we create the bill sundry by the name of service charges and tag the account seperately for posting the service cost.
Pls follow the below steps for service charge as bill sundry :
Step 1: Click on Administration
Step 2: Then Masters
Step 3: Then Bill Sundry
Step 4: Then Add by the service charge and select the bill sundry type as addictive and nature as others
Step 5: Then In left bottom, Accounting in purchase then enable the affect accounting and the adjust in the purchase amount then tag the service charge account in the option account head to post and save it.
Why am I facing issue with invoice generation due to product HSN code validation error? What is the solution?
If you want to generate invoice without product HSN code validation error you need to follow these steps
Step 1:Open BUSY.
Step 2: Go to Administration.
Step 3: Go to masters.
Step 4: click on Item then select modify.
Step 5: Go to HSN/SAC Code for GST click Validate.
Step 6: If it is showing invalid then click on Search HSN/SAC Code and choose correct HSN code and mention then validate hsn .
NOTE:Sometime HSN code belongs to services which is started from 99 it is also causes of error so make sure product nature belongs to services or Goods then mention correct HSN code according to product nature.
How do I configure multiple godowns/warehouses in BUSY for e-invoicing? The goods shipment is from different locations.
To configure multiple godowns/warehouses in BUSY for e-invoicing, you can follow these steps:
1. Open BUSY and go to the "Masters" menu.
2. Select "Godowns" or "Warehouses" option.
3. Click on "Add" to create a new godown/warehouse.
4. Enter the details of the godown/warehouse, including its name, address, and contact information.
5. Save the godown/warehouse details.
6. Repeat the above steps to add multiple godowns/warehouses for different locations.
7. Once you have added all the godowns/warehouses, you can select the appropriate godown/warehouse while creating e-invoices for goods shipments from different locations.
By configuring multiple godowns/warehouses in BUSY, you will be able to track stock levels and manage e-invoicing for each location separately.
Can I add a column for the mobile number in the accounts list?
Yes, you can add column of the mobile number in the accounts list by using these steps:
Step 1: Open the account masters list then click on custom column option available in the report’s header part.
Step 2: Create a format name and click on add new column. enter the details such as heading, position, data type, etc. for the new column.
Step 3: Select a category as account master then specify the account name column and click on fields.
Step 4: Search for the account mobile number field and select it then save your changes.
Step 4: Reopen the report with the format name that you created. You will see your new column with the mobile number.
How can I configure my inventory items and check the UQC details in BUSY for e-invoicing?
To configure or changes in item in BUSY You can follow some steps:
Step 1: Go to Administration and click on Master.
Step 2: Now click on Item and click on Modify option.
Step 3: Now select item master you can make changes or configure as per requirement and save the changes.
To check UQC Details you can follow some steps:
Step 1: Go to Administration and click on Master.
Step 2: Now click on Unit and click on Modify option.
Step 3: Now select unit name that used in E-Invoicing and you can check UQC details and update it as per requirement and save the changes.
