Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
How can I charge gst 3% in purchase voucher?
For charge gst 3% you have to create purchase type for 3% gst rate for create purchase type follow the below steps:
Step 1: Go to administration then go master
Step 2: In master select purchase type and click on add
Step 3: Mention name gst 3% and select taxation type taxable voucher wise
Step 4: Choose region local for same state parties or central for other state parties
Step 5: Select single tax rate on tax calculation and mention tax rate and save purchase type master
Step 6: Go to transaction select purchase voucher and click on add take purchase type gst 3%
Step 7: Pass purchase voucher and click on apply tax and save voucher
Why am I unable to validate the updated HSN codes properly in the BUSY software after updating them? How can I validate HSN codes correctly?
You need to check HSN code, double check your HSN code and validate in BUSY. To validate HSN code you need to follow these steps:
Step 1: Go to Transactions and click on GST Misc. Utilities.
Step 2: click on Validate HSN Online You'll be prompted to select the option for validation. Choose whether you want to validate a single HSN code or multiple HSN codes.
Step 3: If selected Multiple HSN option select all Item and click on Load Data.
Step 4: Select All option and click on Validate online.
Step 5: Also you can do validation for single item master, modify item master and click on validate hsn code.
I want to merge accounts/customers/vendors in my BUSY Software. What is the correct way to do this?
To Merge Accounts Master in BUSY you can follow these Steps.
Ensure you have taken a backup.
Step 1. Go to Administration menu click on Bulk Updations option.
Step 2. Then click on Merge Masters and now click on Accounts.
Step 3. Now select the source account master from drop down which you want to merge with another account master
Step 4. Now select the Target account master from drop down which you want to keep.
Step 5. Then Enable or Disable the option to Delete source account after merging data and press ok button.
Step 6. After that a confirmation prompt appears, you should press Yes to confirm the merging process.
Can I put items bought from multiple parties in the same Material Issue to Party Voucher or do I need separate vouchers for each party?
Yes, you can put items bought from multiple parties in the same Material Issue to Party Voucher in BUSY. To add Material issue to party voucher please follow below steps:
Step 1: Go to Transaction menu and select Mat.issued to party voucher type from submenu.
Step 2: Click on Add Option.
Step 3: Now fill voucher header details like , date , voucher number, MC Name , type.
Step 4: After this Click on the Item entry select Item from the list . You can include items bought from multiple parties in the same voucher.
Step 5 : Click on the save button or F2 key to Save the voucher.
What optional fields are available in BUSY for capturing additional customer information?
You can use the optional field feature in BUSY to maintain additional information about your parties. To set up the optional field feature, please follow these steps:
Step 1: First, open your company and go to Administration.
Step 2: Next, select Configuration and click on Master Configuration.
Step 3: Then, choose Master Type as Account and enter the No. of Optional Fields you want to use. You can use up to 10 optional fields.
Step 4: After that, enter the Name of Field, Type, etc and save.
Step 5: Finally, open your Party master and click on Opt. Fields. You can enter the extra information for your parties in the optional fields and save your changes.
How can I add details of my business like factories, warehouses etc?
In BUSY, you can create a Material Center master to maintain factories or warehouses by following these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Now, select Material center master tab and then click on Add option
Step 3: Provide the material center name ,other details and then save the master.
If you are unable to find the Material Center option in the Master menu, you need to enable the multi Godown inventory feature by following these steps:
Step 1: Go to administration then click on configuration menu
Step 2: Click on feature and option then select inventory tab
Step 3: Now, Enable for Multi Godown Inventory feature and save the configuration.
How to maintain user wise cash account?
To maintain a user-wise cash account, follow these steps:
1.Make sure you are using the enterprise edition, and configure the master series group for the account under enterprise features.
2.Go to the administration, then open the masters option.
3.Create a master series group with the name of the user.
4.Still in administration, open masters and create a cash master, adding the username as a prefix and suffix.
5.Tag the master series option.
6.Return to the administration, go to users.
7.If users are already created, select modiFinancial Year; otherwise, create new users.
8.Enable the SpeciFinancial Year Master Series Group option and select the created master series in user option and Save this information.
Now you can use userwise cash account option.
How to add or modify new ledger accounts in BUSY?
If you want to Add or Modify Account Master in BUSY you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on Masters.
Step 2: For Add Select Account and click on Add and enter all the required details such as Name, Address, GSTIN, etc and save.
Step 3: For Modify Select Account and click on Modify and choose that account which you want to modify.
Step 4: On the account master page, you can edit the details as per the requirements and save again.
Please make sure to take latest backup before make any changes in your data.
How to add units for products and specify their tax category?
To add units for products and specify their tax category in BUSY software, follow these steps: follow these steps:
Step 1: Go to the Administration Menu
Step 2: Click on Masters and then click on item
Step 4: Press enter on add
Step 5: Fill in the required Details of item like: name and group
Step 6: Then press F3 on unit and the create unit
Step 7: And then you can specify same unit in item after specify unit
Step 8: Click on tax category option and select the tax category according to item
Step 9: Save the information by clicking on the Save button or pressing F2.
How can I set a default sale type for a party in the party master to automatically populate in the sale voucher?
If you want to set a default sale type for a party in the party master to automatically populate in the sale voucher please follow these steps:
Step 1: Go to administration menu then click on masters sub menu
Step 2: Click on account and open the party account master from modify or list for which you want to set default sale type
Step 3: Now select specify default sale type option as Y to enable it and tag the default sale type and save the party master
Step 4: Afterwards go to transactions menu and create the sale voucher and whenever you will select that party sale type will automatically change accordingly.
