Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - master configuration
Can I put items bought from multiple parties in the same Material Issue to Party Voucher or do I need separate vouchers for each party?
Yes, you can put items bought from multiple parties in the same Material Issue to Party Voucher in BUSY. To add Material issue to party voucher please follow below steps:
Step 1: Go to Transaction menu and select Mat.issued to party voucher type from submenu.
Step 2: Click on Add Option.
Step 3: Now fill voucher header details like , date , voucher number, MC Name , type.
Step 4: After this Click on the Item entry select Item from the list . You can include items bought from multiple parties in the same voucher.
Step 5 : Click on the save button or F2 key to Save the voucher.
What optional fields are available in BUSY for capturing additional customer information?
You can use the optional field feature in BUSY to maintain additional information about your parties. To set up the optional field feature, please follow these steps:
Step 1: First, open your company and go to Administration.
Step 2: Next, select Configuration and click on Master Configuration.
Step 3: Then, choose Master Type as Account and enter the No. of Optional Fields you want to use. You can use up to 10 optional fields.
Step 4: After that, enter the Name of Field, Type, etc and save.
Step 5: Finally, open your Party master and click on Opt. Fields. You can enter the extra information for your parties in the optional fields and save your changes.
How can I add details of my business like factories, warehouses etc?
In BUSY, you can create a Material Center master to maintain factories or warehouses by following these steps:
Step 1: Go to administration then click on Master menu.
Step 2: Now, select Material center master tab and then click on Add option
Step 3: Provide the material center name ,other details and then save the master.
If you are unable to find the Material Center option in the Master menu, you need to enable the multi Godown inventory feature by following these steps:
Step 1: Go to administration then click on configuration menu
Step 2: Click on feature and option then select inventory tab
Step 3: Now, Enable for Multi Godown Inventory feature and save the configuration.
How to maintain user wise cash account?
To maintain a user-wise cash account, follow these steps:
1.Make sure you are using the enterprise edition, and configure the master series group for the account under enterprise features.
2.Go to the administration, then open the masters option.
3.Create a master series group with the name of the user.
4.Still in administration, open masters and create a cash master, adding the username as a prefix and suffix.
5.Tag the master series option.
6.Return to the administration, go to users.
7.If users are already created, select modiFinancial Year; otherwise, create new users.
8.Enable the SpeciFinancial Year Master Series Group option and select the created master series in user option and Save this information.
Now you can use userwise cash account option.
How to add or modify new ledger accounts in BUSY?
If you want to Add or Modify Account Master in BUSY you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on Masters.
Step 2: For Add Select Account and click on Add and enter all the required details such as Name, Address, GSTIN, etc and save.
Step 3: For Modify Select Account and click on Modify and choose that account which you want to modify.
Step 4: On the account master page, you can edit the details as per the requirements and save again.
Please make sure to take latest backup before make any changes in your data.
How to add units for products and specify their tax category?
To add units for products and specify their tax category in BUSY software, follow these steps: follow these steps:
Step 1: Go to the Administration Menu
Step 2: Click on Masters and then click on item
Step 4: Press enter on add
Step 5: Fill in the required Details of item like: name and group
Step 6: Then press F3 on unit and the create unit
Step 7: And then you can specify same unit in item after specify unit
Step 8: Click on tax category option and select the tax category according to item
Step 9: Save the information by clicking on the Save button or pressing F2.
How can I set a default sale type for a party in the party master to automatically populate in the sale voucher?
If you want to set a default sale type for a party in the party master to automatically populate in the sale voucher please follow these steps:
Step 1: Go to administration menu then click on masters sub menu
Step 2: Click on account and open the party account master from modify or list for which you want to set default sale type
Step 3: Now select specify default sale type option as Y to enable it and tag the default sale type and save the party master
Step 4: Afterwards go to transactions menu and create the sale voucher and whenever you will select that party sale type will automatically change accordingly.
I want to zero out the opening balance for a party in BUSY How can I do that
If you want to zero the opening balance of a party in BUSY you can follow these steps:
Before you make any changes, take the latest backup of your data.
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on Masters.
Step 2: Select Account and click on modify and choose that account which opening you want to be zero.
Step 3: On the account master page, you will see an option called "Op. Bal.". Here, you can edit the opening balance as per the requirements.
Please note that Opening Balance and Related Entries can be changed only in the Beginning F.Y.
How do I access the help and support resources for BUSY?How do I add HSN codes in BUSY?
If need any help and support you can reach out to us on our centeralized 24X7 helpline number: 8282828282 or 011 40964096. You can also email us your query at support@busy.in.
Further you can add HSN codes in the Item Master by using these steps:
Step 1: Open your company, then, go to Administration tab.
Step 2: Select Masters the click on Item.
Step 3: Click on Add and enter all the necessart details such as Name, Group, Unit, etc.
Step 4: Also you can enter the HSN code in the field available called HSN/SAC Code for GST.
You can also modify your existing items to add HSN codes.
How do I control whether an item is shown as consumed or generated in the stock Journal voucher?
If you want to control your inventory in BUSY you can pass Stock Journal / Physical Stock voucher. To know how to pass can follow these steps:
Step 1: Go to the Transactions tab and click on Stock Journal / Physical Stock as required.
Step 2: In Stock journal you need to enter your item details with Qty under "Items Consumed" head. And to Generate the Stock ,add item entry details in the Items generated .This will Add or deduct the Qty. from your inventory.
Step 3: In Physical Stock voucher you need to enter the actual count of the items. This will update your inventory with the correct quantity.
