Frequently Asked Questions

If the GST rate appears incorrect on some of your invoices in BUSY, you should cross-verify the tax rate specified in the Item master and correct it according to government notifications. 
To update the tax category in item master, follow these steps:
Step 1: Go to Administration then click on master menu
Step 2: Choose item option then select modify tab
Step 3: After access the relevant item in modify mode, Update the correct tax category and save the configuration.
Note- You can open the Item master in modify mode during voucher entry by pressing the ALT+M shortcut key at the item grid.

For mention extra detail in account master follow the below steps:
Step 1: Go to administration then go to configuration 
Step 2: In configuration menu go to masters configuration
Step 3: In master type select account and mention number of optional field 1
Step 4: Mention name of field and take data type text and mention N in maintain master database and save configuration
Step 5: Go to administration then go to master 
Step 6: In master menu select account and click on modify
Step 7: Select account and open account master and press enter after group name and mention detail and save master.

To Reduce GST Rate from 12% to 5% in BUSY: 
 Step 1: Go to Administration Menu and click on Tax Category 
 Step 2: Click on Modify and select GST 12% 
 Step 3: under Change in Tax Rates option and Enter w.e.f date. and new 5 % gst. 
 Step 4: Enter the effective date (w.e.f. date) from which the new 5% GST rate will be applicable. This date is important for compliance and reporting purposes. 
 Step 5: Enter the new GST rate, which is 5% in this case. 
 Step 6: Save the changes.

Expense Account refers to Account Master in BUSY.
Expense can be of 2 Type.
1. Expenses (Direct/Mfg.) - All Expesnes which are directly incurred in the Procurement / Manufacturing of Goods and Services.
2. Expenses (Indirect/Admn.) - All Expenses other than Direct are referred as Indirect.
To Create Expesne follow below Steps.
Step 1: Click on Administration
Step 2: Click on Masters
Step 3: Click on Accounts
Step 4: Click on Add
Step 5: Write Name of Supplier
Step 6: Select Expenses (Direct/Mfg.) / Expenses (Indirect/Admn.) from Dropdown List
Step 7: Fill Other Required Details, i.e. GST Details, Contact Details, Bill by Bill Details etc
Step 8: Click on Save

To add a new material centre in BUSY, follow below steps:
Step 1: Go to Administration menu then select Configuration submenu.
Step 2: Then select Feature and options and then click on Inventory tab.
Step 3: Now select the check box of enable multi gowdown inventroy option and then press ok and save botton to save the changes
Step 5: After that go to Administration menu and then submenu master
Step 6: Then select material centre option and then click on add option
Step 6: Now specify the necessary details such as name, group etc and press ok option to create a material centre.

To create a Account  Group for categories assets and liabilities, please follow steps : 
Step 1:  go to the Administration tab on the top menu bar and click on Masters.
Step 2: Select Account Group option and click on Add.
Step 3: Enter your account group name and set Primary Group as N. Then, select the main expense group name from the drop-down list, such as Expenses (Direct/Mfg.) or Expenses (Indirect/Admn.). Click on Save. 
Step 4: Now, when you create an expense master, you can select the account group that you have created and categorize your expense accordingly.

If you want to addvprice in item master, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on the Masters.
Step 2: Under Masters, select Item and then click on Modify. This will open a list of your items that you can choose from.
Step 3: Select the item that you want to add theprice for. 
Step 4: Click on Save to apply the changes and close the window.
Please note to take latest Backup of your data before make any changes in your data.

Yes, it is possible to maintain inventory of sales returned of expired items separately without impacting the main inventory by follow these steps:
Step 1: Go to administration section the click on master menu and select material center option.
Step 2: Now, Click on add and create material center master and disable the option of reflect the stock in balance sheet then save the master.
Step 3: Next, Go to transaction section then click on sales return voucher and select add tab.
Step 4: Now, create the sales return voucher for expired items with newly created material center and save the invoice.

To ensure that all your creditors are correctly categorized as registered or unregistered in BUSY, you can check creditors list with type of dealer column by using these steps: 
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Select masters then click on list and choose screen.
Step 3: Select standard format then click on group of accounts and enter the group name as sundry creditors and set Y on show gst details.
Step 4: After opening the report you will list of creditors with type of dealer and check it is categorized correctly or not.

With BUSY, you add HSN codes in the Item master when creating it or modifying if. You can follow these steps to add them.
 Step 1: Open your company, then, go to Administration tab.
 Step 2: Select Masters the click on Item.
 Step 3: Click on Add and enter all the necessart details such as Name, Group, Unit, etc.
 Step 4: Also you can enter the HSN code in the field available called HSN/SAC Code for GST. You need to enter HSN code based on the turnover.
 You can also modify your existing items to add HSN codes.