Frequently Asked
Questions

Q: How can create group of accounts in the software?

To create group of accounts in the BUSY, please follow steps : Step 1: go to the Administration tab on the top menu bar and click on Masters. Step 2: Select Account Group option and click on Add. Step 3: Enter your account group name and set Primary Group as N. Then, select the main expense group name from the drop-down list, such as Expenses (Direct/Mfg.) or Expenses (Indirect/Admn.). Click on Save. Step 4: Now, when you create an expense master, you can select the account group that you have created and categorize your expense accordingly.

Q: How do I correct the valuation of items?

To correct the valuation of items in BUSY ,please follow the below steps: Step 1: Log into Company and Go to Administration Menu.And then select Configuration option. Step 2: Select Features and option and you will choose the option of Inventory . Step 3: Look for the option of Stock Val.Method and here you will see different methods like FIFO, LIFO, and Weighted Average. Step 4: Pick the one that makes sense for your InventoryAnd Save the Configuration. Step 5: After making the change, take a look at how the values of your items have been updated.

Q: Can I mention expenses on a Item-wise basis while creating a bill of material in BUSY Accounting Software?

Yes, expenses can be mentioned on a Item-wise basis while creating a bill of material in BUSY ,Please follow below steps: Step 1: Go to Administration Menu and the click on the Masters Tab. Step 2: After these select Bill of Material option and click onn the Add tab. Step 3 : Add the relavant details of the Bill of material Masters and specify the Expenses amount as per unit . Step 4: Save the Bill of material master and while creating a Production voucher select this particular BOM and apply the Item wise expenses.

Q: Why is the TDS amount calculate on net bill value instead of taxable value in purchase voucher?

If the tds value calculate on net bill value instead of taxable value, follow these steps: Step1: Go to administration section then click on master menu. Step 2: Choose bill sundry then click on modify and access the tds bill sundry. Step 3: Select taxable value in amount of bill sundry to be fed fields then save the master but if you will not able to modify it that means you have already used that particular bill sundry so in such case, you need to create new bill sundry of TDS with correction configuration and apply it.

Q: How can I configure two different units of measurement for a single item with a conversion factor?

To configure two different units of measurement for a single item with a conversion factor, follow these steps: Step 1: Go to administration then click on configuration menu Step 2: Choose the features and option then select inventory tab Step 3: Enable for alternative unit feature and save the configuration. Step 4: Now, again Go to administration section then click masters menu Step 5: Choose the item option then click on add Step 6: Nxt, create the item master by specify the ite name, group, main unit, alternative unit with its conversion factor and other details. Afterward, save the master.

Q: How do I set up GST tax categories with different rates based on price in BUSY?

You can setup the GST tax rate on the basis of price in the item tax category. Pls follow the below steps : Step 1: Click on Administration Step 2: Then Masters Step 3: Then Tax category Step 4: Then Add or Modify Step 5: Open the tax category then enable the option change tax rate on the basis or price Step 6: Select the basis either net price or mrp and mention the amount then save it. Then tax will get charge according to the price amount mention in the tax category.

Q: How can I set up multiple GST numbers for customer having different business locations in BUSY

To add multiple GST numbers for different business locations in BUSY: Step 1:Go to Administration. Step 2:Select Masters. Step 3:Click on Add to create a new master. Step 4:Fill in the master details, including the name and use the location as a prefix. Step 5:Keep the print name as the company name. Step 6:Select the group and provide the necessary information. Step 7:Enter the GSTIN number. Step 8:Save the master. Repeat these steps for each business location and GST number you want to add.

Q: How do I configure my inventory items and units of measure?

To add inventory items and units of measure in BUSY, you can follow these steps: Step 1: Open you company, then, go to the Administration tab and click on Masters. Step 2: Select Item and click on Add. Step 3: Enter all the necessary details such as Name, Group, Unit, HSN Code, etc. and save. Step 4: By default some units already created in BUSY, However you can create as per your requirements by going to Masters menu. Step 5: Select Unit and click on Add. Step 6: Enter all the necessary details such as Name, Print Name and UQC.

Q: How do I show a partywise sales amount in a report?

To view a partywise sales amount in the BUSY ,please follow below steps: Step 1: Log into BUSY and Open the Company . Step 2: Look for the Display Menu option. Step 3: In the Display Menu,select Sales Analysis Report. Step 4: Once you are in the Sales Analysis report, you will see options to choose a partywise report. Step 5: And Select Standard Date or voucher wise option and select the parties to be shown for. Step 6: Specify the date range and open the report.Here you can check the partywise sales amount and other details.

Q: Some text or names are misspelled in BUSY How can I fix them

: To rectify Some text or names are misspelled in BUSY, you can follow below steps. Step 1: Open the company in BUSY. Step 2: Go to 'Administration', then select 'Masters', option. Step 3: Select desire master option in which you want to rectify the name. Step 4: Suppose desire master is account then go to 'Account', select 'Modify' option Step 5: Search for desire master, click enter on that master. Step 6: You will get 'Modify Account Master' option. Here you can modify master name & rectify with correct name. Step 7: Press 'Save' button to Save this master.

Find Solutions to Common Issues Related to configurations - master configuration

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can create group of accounts in the software?

To  create group of accounts in the BUSY, please follow steps : 
Step 1: go to the Administration tab on the top menu bar and click on Masters.
Step 2: Select Account Group option and click on Add.
Step 3: Enter your account group name and set Primary Group as N. Then, select the main expense group name from the drop-down list, such as Expenses (Direct/Mfg.) or Expenses (Indirect/Admn.). Click on Save. 
Step 4: Now, when you create an expense master, you can select the account group that you have created and categorize your expense accordingly.

How do I correct the valuation of items?

To correct the valuation of items in BUSY ,please follow the below steps: 
Step 1: Log into Company and Go to Administration Menu.And then select Configuration option.
Step 2: Select Features and option  and you will choose the option of Inventory . 
Step 3: Look for the option of Stock Val.Method and here you will see different methods like FIFO, LIFO, and Weighted Average.
Step 4: Pick the one that makes sense for your InventoryAnd Save the Configuration.
Step 5: After making the change, take a look at how the values of your items have been updated.

Can I mention expenses on a Item-wise basis while creating a bill of material in BUSY Accounting Software?

Yes, expenses can be mentioned on a Item-wise basis while creating a bill of material in BUSY ,Please follow below steps:
Step 1: Go to Administration Menu and the  click on the Masters Tab.
Step 2: After these select Bill of Material option and click onn the Add tab.
Step 3 : Add the relavant details of the Bill of material Masters and specify the Expenses amount as per unit . 
Step 4:  Save the Bill of material master and while creating a Production voucher select this particular BOM and apply the Item wise expenses.

Why is the TDS amount calculate on net bill value instead of taxable value in purchase voucher?

If the tds value calculate on net bill value instead of taxable value, follow these steps:
Step1: Go to administration section then click on master menu.
Step 2: Choose bill sundry then click on modify and access the tds bill sundry.
Step 3: Select taxable value in amount of bill sundry to be fed fields then save the master but if you will not able to modify it that means you have already used that particular bill sundry so in such case, you need to create new bill sundry of TDS with correction configuration and apply it.

How can I configure two different units of measurement for a single item with a conversion factor?

To configure two different units of measurement for a single item with a conversion factor, follow these steps:
Step 1: Go to administration then click on configuration menu
Step 2: Choose the features and option then select inventory tab
Step 3: Enable for alternative unit feature and save the configuration.
Step 4: Now, again Go to administration section then click masters menu
Step 5: Choose the item option then click on add
Step 6: Nxt, create the item master by specify the ite name, group, main unit, alternative unit with its conversion factor and other details. Afterward, save the master.

How do I set up GST tax categories with different rates based on price in BUSY?

You can setup the GST tax rate on the basis of price in the item tax category.
 Pls follow the below steps :
 Step 1: Click on Administration
 Step 2: Then Masters
 Step 3: Then Tax category
 Step 4: Then Add or Modify
 Step 5: Open the tax category then enable the option change tax rate on the basis or price
 Step 6: Select the basis either net price or mrp and mention the amount then save it. 
 Then tax will get charge according to the price amount mention in the tax category.

How can I set up multiple GST numbers for customer having different business locations in BUSY

To add multiple GST numbers for different business locations in BUSY: 
 Step 1:Go to Administration. 
 Step 2:Select Masters. 
 Step 3:Click on Add to create a new master. 
 Step 4:Fill in the master details, including the name and use the location as a prefix. 
 Step 5:Keep the print name as the company name. 
 Step 6:Select the group and provide the necessary information. 
 Step 7:Enter the GSTIN number. 
 Step 8:Save the master. 
 Repeat these steps for each business location and GST number you want to add.

How do I configure my inventory items and units of measure?

To add inventory items and units of measure in BUSY, you can follow these steps:
Step 1: Open you company, then, go to the Administration tab and click on Masters.
Step 2: Select Item and click on Add.
Step 3: Enter all the necessary details such as Name, Group, Unit, HSN Code, etc. and save.
Step 4: By default some units already created in BUSY, However you can create as per your requirements by going to Masters menu.
Step 5: Select Unit and click on Add.
Step 6: Enter all the necessary details such as Name, Print Name and UQC.

How do I show a partywise sales amount in a report?

To view a partywise sales amount in the BUSY ,please follow below steps:
Step 1: Log into BUSY and Open the Company . 
Step 2: Look for the Display Menu option.
Step 3: In the Display Menu,select Sales Analysis Report.
Step 4: Once you are in the Sales Analysis report, you will see options to choose a partywise report.
Step 5: And Select Standard Date or  voucher wise option and select the parties to be shown for. 
Step 6: Specify the date range and open the report.Here you can check the partywise sales amount and other details.

Some text or names are misspelled in BUSY How can I fix them

: To rectify Some text or names are misspelled in BUSY, you can follow below steps.
Step 1: Open the company in BUSY.
Step 2: Go to 'Administration', then select 'Masters', option.
Step 3: Select desire master option in which you want to rectify the name.
Step 4: Suppose desire master is account then go to 'Account', select 'Modify' option
Step 5: Search for desire master, click enter on that master.
Step 6: You will get 'Modify Account Master' option. Here you can modify master name & rectify with correct name.
Step 7: Press 'Save' button to Save this master.

Frequently AskedQuestions