Frequently Asked
Questions

Q: Can I add or modify units for items as per my business in BUSY?

You can add or modify units as per your business need by following these steps 1.Open your company and go to administration 2.Go to masters and then select unit 3.Proceed to add new unit or modify existing unit and save 4.Before modifying any unit,make sure it should not be used in any voucher otherwise it may affect exisitng data in which it is used

Q: Is it possible to restrict access to the BUSY on multiple systems?

Yes, it is possible to restrict access to the BUSY on multiple systems by setting up : Step 1 : Blocking the IP on client PC, so that user cannot access data on client PC Step 2 : Or unistall BUSY in client PC. Step 3 : Setting up antivirus to restrict to run BUSY. Step 4: Do not share the data path with client pc

Q: can you help me to create a new item in BUSY?

Yes if you want to create a new item master in BUSY please follow these steps: Step 1: Go to administration menu Step 2: Then click on masters Step 3: Then click on item Step 4: Then click on add button to create a new item in BUSY Step 5: Then specify the name,unit and group as required and fill the other details and save the changes

Q: Can you explain the process of using utility data freezing?

To freeze data in BUSY follow the steps mentioned bollow: Step 1: Go to administration then utilities Step 2: Now select data freezing option Step 3: select partial or full as per requirement Step 4: In full data freeze all transaction will be freezed to the mentioned date Step 5: In partial freezing you can select which voucher type is required for freezing

Q: Is it possible to maintain item-wise HSN codes in BUSY?

Yes, it is possible to maintain item-wise HSN codes in BUSY software. Follow these steps to maintain item wise hsn codes in BUSY: Step 1: Go to administration menu Step 2: Then click on masters open Step 3: Then click on item option and open the item master from modify or list option Step 4: Then specify the hsn code for that item and save it

Q: Error State Code doesnot matched with GSTIN No.

Error State Code doesnot matched with GSTIN No. To Change Seller Details in BUSY to reflect the correct State for business. You need to open account master in modify mode and select State/POS correct state select state code will automatic show. If State code wrong showing then create by f3 new master of state and mention state code save.

Q: I want to set up reminders in BUSY to notify me when invoices are due. How do I configure automated reminders for invoicing?

You can set the automatic reminder in BUSY for the invoice becomes due. The warning popup will show during the voucher entry of that party. Pls follow the below steps : Step 1: Click on Administration Step 2: Then Configuration Step 3: Then Warning Alarms Step 4: Set the warning for the due bills of party while invoicing and save it

Q: I want to add HSN details to my transactions. How can I enable this in BUSY?

If you want to add HSN details in BUSY you can follow these steps; Step 1: Go to administration menu Step 2: Then click on masters Step 3: Then click on item Step 4: Then open the item from modify or list button Step 5: After that specify the HSN code in item master and save it

Q: When saving the sales invoice then error display price is greater than mrp for particular item?

When the error dispay price is greater than mrp that means you have set warning for not allowing to save the voucher if price is greater than mrp. Pls follow the below steps. Step 1: Click on administration and then configurations Step 2: Then warning alarms and set as warning only or no action for sales price greater than mrp option and save it.

Q: I dont want any changes in previous financial year data can i freeze it?

Yes you can freeze previous financial year data in BUSY by following these steps: Step 1: Open previous financial year data then go to administration menu Step 2: After that click on utilities then click on data freezing Step 3: Afterwards select freeze data option as Y and specify the till date you want to freeze data Step 4: Then click on save button

Find Solutions to Common Issues Related to configurations - other configurations

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Can I add or modify units for items as per my business in BUSY?

You can add or modify units as per your business need by following these steps
1.Open your company and go to administration 
2.Go to masters and then select unit
3.Proceed to add new unit or modify existing unit and save 
4.Before modifying any unit,make sure it should not be used in any voucher otherwise it may affect exisitng data in which it is used

Is it possible to restrict access to the BUSY on multiple systems?

Yes, it is possible to restrict access to the BUSY on multiple systems by setting up :
Step 1 : Blocking the IP on client PC, so that user cannot access data on client PC
Step 2 : Or unistall BUSY in client PC.
Step 3 : Setting up antivirus to restrict to run BUSY.
Step 4: Do not share the data path with client pc

can you help me to create a new item in BUSY?

Yes if you want to create a new item master in BUSY please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on item
Step 4: Then click on add button to create a new item in BUSY
Step 5: Then specify the name,unit and group as required and fill the other details and save the changes

Can you explain the process of using utility data freezing?

To freeze data in BUSY follow the steps mentioned bollow:
Step 1: Go to administration then utilities 
Step 2: Now select data freezing option 
Step 3: select partial or full as per requirement 
Step 4: In full data freeze all transaction will be freezed to the mentioned date 
Step 5: In partial freezing you can select which voucher type is required for freezing

Is it possible to maintain item-wise HSN codes in BUSY?

Yes, it is possible to maintain item-wise HSN codes in BUSY
software.
Follow these steps to maintain item wise hsn codes in BUSY:
Step 1: Go to administration menu 
Step 2: Then click on masters open 
Step 3: Then click on item option and open the item master from modify or list option
Step 4: Then specify the hsn code for that item and save it

Error State Code doesnot matched with GSTIN No.

Error State Code doesnot matched with GSTIN No. 
 To Change Seller Details in BUSY to reflect the correct State for business. 
 You need to open account master in modify mode and select State/POS correct state select state code will automatic show. 
 If State code wrong showing then create by f3 new master of state and mention state code save.

I want to set up reminders in BUSY to notify me when invoices are due. How do I configure automated reminders for invoicing?

You can set the automatic reminder in BUSY for the invoice becomes due. The warning popup will show during the voucher entry of that party.
 Pls follow the below steps :
 Step 1: Click on Administration
 Step 2: Then Configuration
 Step 3: Then Warning Alarms
 Step 4: Set the warning for the due bills of party while invoicing and save it

I want to add HSN details to my transactions. How can I enable this in BUSY?

If you want to add HSN details in BUSY you can follow these steps;
 Step 1: Go to administration menu 
 Step 2: Then click on masters 
 Step 3: Then click on item 
 Step 4: Then open the item from modify or list button 
 Step 5: After that specify the HSN code in item master and save it

When saving the sales invoice then error display price is greater than mrp for particular item?

When the error dispay price is greater than mrp that means you have set warning for not allowing to save the voucher if price is greater than mrp.
Pls follow the below steps.
Step 1: Click on administration and then configurations
Step 2: Then warning alarms and set as warning only or no action for sales price greater than mrp option and save it.

I dont want any changes in previous financial year data can i freeze it?

Yes you can freeze previous financial year data in BUSY by following these steps:
Step 1: Open previous financial year data then go to administration menu
Step 2: After that click on utilities then click on data freezing 
Step 3: Afterwards select freeze data option as Y and specify the till date you want to freeze data
Step 4: Then click on save button

Frequently AskedQuestions