Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - other configurations
How to prevent duplicate entries from being created?
Preventing duplicate entries in accounting and business systems is crucial for maintaining data accuracy and preventing errors. Here are some strategies and best practices to prevent duplicate entries:
Step 1 :Provide training to employees who enter data into the system to ensure they understand the importance of data accuracy and the potential consequences of duplicate entries.
Step 2 :Implement data validation rules in your accounting or business software. These rules can help enforce data integrity by checking for duplicate entries based on specific criteria, such as invoice numbers, customer names, or transaction dates.
Step 3 :Assign unique identifiers to transactions, customers, vendors, or products.
Step 4 :Conduct regular data audits or reviews to identify and resolve duplicate entries.
Step 5:Implement audit trails or logs that track changes and entries in your system.
How can i add custom column in reports?
If you want to add custom column then please follow the given
steps
Step 1: open desired reports then click on the custom columns
then enter the format name.
Step 2: Then click on add new col then enter the heading
then select the position then select data type then
alignment then no of chars.
Step 3: Then select data field then select category as per
the field requirement.
Step 4: Then select master name col if you select account master
or item master in the category field then click on the
fields button and and search the field and enter.
Step 5: Then click on save fld. button then exit.
Step 6: while opening report you need to select format name
instead of standard to see the cusomized report.
How to permanently remove transport details for an invoice in BUSY?
Once you select the transporter name in the sales invoice, it cannot be removed from the list of transporters. However, you can follow these steps to remove transporter names that have not been used even once.
Step 1. Go to Transactions menu then click on GST Misc. Utilities and select Input Transporter's GSTIN/ID.
Step 2. Then Click on Load Transportes button to load all the transporter name.
Step 3. Then press F4 to get the drop down list of transporter name and select the transporter name which you want to delete.
Step 4. Then press F8 button to delete then unused transporter name and click on save button to save the changes.
Now it will not appear again in transport window.
How does the system determine the MRP of an item with multiple rates in BUSY?
To set up pricing and MRP for items in BUSY, you need to follow these steps:
Step 1: Go to the item master and select the item for which you want to set the pricing and MRP.
Step 2: In the item master, enter the sale price, purchase price, and MRP for the item.
Step 3: Make sure that the pricing mode is set to Picked from item master for the item.
Step 4: If you want to treat MRP as the sale price, enable the option Treat MRP as sale price in the pricing mode settings.
Step 5: Save the changes and exit the item master.
Step 6: Now, when you enter a sales transaction for the item, the sale price and MRP will be automatically picked from the item master.
What is the process to add image in purchase vouchers?
To add image in purchase vouchers, you need to follow these steps:
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Select features and options and click on inventory tab.
Step 3: Tick on the option maintain image or notes with masters or vouchers then a window will appear in that tick on maintain image with inventory vouchers and save.
Step 4: Go back to configuration menu then click on voucher series configuration.
Step 5: Select purchase then choose the voucher series and click on voucher configuration.
Step 6: On right side specify the voucher image folder in that the images are kept then save.
Step 7: In folder the image file name should be same as the voucher number then image will appear automatically in voucher.
How do I resolve an error for incorrect GST number of a party?
To modify party master details like the GST number in BUSY software, you can follow these steps:
1. After backup open the BUSY software and go to the Masters menu.
2. Select "Party Master" from the options.
3. Search for the party whose details you want to modify using the search bar or by scrolling through the list.
4. Once you find the party, double-click on it to open the party master details.
5. In the party master details, you can modify the GST number by editing the respective field.
6. After making the necessary changes, click on the Save button to save the modified details.
Please note that you need appropriate access rights to modify party master details in BUSY software.
How do I modify party master details like GST number in BUSY software?
To modify party master details like the GST number in BUSY software, you can follow these steps:
1. After backup open the BUSY software and go to the Masters menu.
2. Select Party Master from the options.
3. Search for the party whose details you want to modify using the search bar or by scrolling through the list.
4. Once you find the party, double-click on it to open the party master details.
5. In the party master details, you can modify the GST number by editing the respective field.
6. After making the necessary changes, click on the Save button to save the modified details.
Please note that you need appropriate access rights to modify party master details in BUSY software.
I have checked the HSN codes multiple times but still get invalid HSN code errors. What could be the reason?
If your HSN code shows Invalid you can check HSN/SAC validity. To do this, follow these steps.
Step 1: Go to Administration, select Masters, then click on Modify, and choose the items for which you want to validate the HSN.
Step 2: Enter the HSN and click on the Validate option to validate the HSN/SAC.
Step 3: You can also search for your HSN/SAC in GST Miscellaneous Utilities. To do this, go to Transactions, and then click on Search HSN/SAC code.
Step 4: If the HSN code belongs to a service, select the tag category as Service GST Rate in the item master.
Step 5: The HSN code should be numeric and compliant with the Aggregate Annual Turnover(AATO).
I want to add an expiry date column in the sales and purchase invoices. How can I do this?
If want to add expiry date in screen then customise the software but if want to add in reports ; Then follow below steps:
If you want to want to add expiry date coiumn in sale and purchase invoices list you can follow these simple steps:
Step 1: Open sale / Purchase list
Step 2: Look for the Custom Column option at the top of the report.
Step 3: Click on the Custom Column option, and a dialog box or window will open.
Step 4: Define the names and content of the custom columns of expiry date
Step 5: After adding the custom columns, select field where you add expiry date save your changes and apply them to the report.
I want to customize a report to add or modify columns. What is the process to do this?
To customize a report to add or modify columns, follow below steps:
Step 1: Open report in which you want to add or modify any additional value
Step 2: Click on custom column option, available for standard model only
Step 3: Add format and configure new columns and rows
Step 4: To view effect reload report with newly added format
Step 5: Click on the export button or press ALT+E on your keyboard to open the export window.
Step 6: Choose the file format that you want to export your data to, such as Excel, CSV, PDF & Google Sheet. You can also change the file name and location if needed.
Step 7: Click on the OK button to export your data.
