Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
What should I do if I borrowed money from a party but the entry was not made in the BUSY?
If you borrowed money from a party for you own personal use then it is not recommended to record in your company's books. But if it is for company's use then you should pass journal entry to record that transaction.
To know how to enter journal voucher follow these steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter the required details such as date, voucher number, debit your cash or bank account and credit the party's account with relevant amount then save.
I need to undo changes made to a voucher. How can I cancel or delete a voucher in the software?
To cancel or delete a voucher you need to follow the steps
Step1 Go to transaction menu and click to sale then click on list
Step2 Select date range and ok then select the voucher you want to cancel
Step3 open the voucher and Press Fn and F8 key together to delete voucher or simply click
on delete option to delete the voucher
Step4 Click on cancel button or press Control X to cancel the voucher and give the reason of
cancellation
I am unable to tag debit/credit notes properly. What do I need to do to ensure notes are tagged correctly?
unable to tag debit/credit notes properly for that follow these steps
Step 1:Make sure to issue them against sales or against purchases.
Step 2:Check that they are properly linked to the original invoice
Step 3: Ensure all data is entered correctly, especially the sales and purchase type.
Step 4: Check the Item Master and see if skip in GST report is enabled; if it is, the entry won't appear in the sales return.
Step 5: Modify the sales type, save the changes, and save debit/credit notes.
I am unable to apply GST on the insurance Expense
To apply Gst in insurance expense, kindly follow below steps:
Step 1: Click on Transaction Menu and then select Journal Menu
Step 2: In GST Nature Field select register expense B2B from dropdown
Step 3: Debit the Insurance Charge A/c withTaxable Amount
Step 4: Debit the Tax Amount input A/c as per the applicability and credit Insurance Service Provider
Step 5: At time of saving we will get option to update GST details, HSN No, Taxable and Tax amount.
Step 6: Click on Save or Press F2
How can I give a receipt to a customer who paid by cheque?
To give a receipt to a customer who paid by cheque in BUSY, you can create and print the receipt voucher by following these steps:
Step 1: Go to transactions menu then select receipt voucher.
Step 2: Click on add and enter the required details such as date, voucher number, debit your bank account, credit the party account and mention cheque number in the short narration column.
Step 3: After saving it print the receipt by clicking on print button or press ALT+P and can give it to your customer.
What is the process for adding check printing for HDFC bank in BUSY
To add cheque printing for HDFC Bank in BUSY, you will need to follow these steps:
1. Open BUSY Software and go to Adminitration and then Configuration and then Feature and Option
2. Select Account Configuration Tab
3. Enable Check Printing option from Banking Option
4. go to Adminitration and then Configuration and then Cheque Printing
5. Design Or Restore CheckFormat
6. Now Got to Administration-Masters-Account
7. Select or Modify Bank Account
8. Enable Cheque printing Option and tag Cheque Format
9. Now Add/Modify Payment Voucher with Bank, after saving voucher System ask to Print Cheque
How to enter an entry to adjust the incorrect sale or purchase amount?
To adjust the incorrect sale or puchase amount, you can add debit or credit note vouchers by using these steps:
Step 1: Go to transactions menu then select debit note or credit note based on your requirements and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original voucher details and other details then save.
How can I set the sale price for different parties in BUSY?
You can configure different price for same product as per Customer for Sale and Purchase.
Pls Follow the Below Steps:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specify Item prices.
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
How do I record customer payments and vendor bills in BUSY?
If you want to record customers payments and vendor bills in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Choose the Receipt Voucher to record the customer payments received.
Step 3: Fill in the necessary details such as Date, Voucher no., Amount, etc. and save.
Step 4: Choose the Purchase voucher to record the vendor bills.
Step 5: Enter the necessary details such as Date, voucher no, Party name, items, etc and save.
How do I reverse a sale and reduce the taxable amount?
To reverse a sale and reduce the taxable amount in BUSY, you can create a credit note voucher by using these steps:
Step 1: Go to transactions menu then select credit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature as against sale, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.