Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
If I have to enter the details of both accounts in payment or receipt vouchers, how do I do that?
To enter the details of both accounts in paymet or receipt voucher, you need to use Double Entry System instead of Single Entry System. The double entry system is enabled by default but if showing the single entry system, you can disable it by using these steps:
Step 1: Open your company then go to Administration menu.
Step 2: Select Configuration sub menu and click on Features / Options.
Step 3: Click on Accounts tab and untick the option of Single Entry System for Payment and Receipt Vouchers then save.
Creating a credit note against a sales invoice in BUSY. Steps to select the invoice date.
To create a credit note against a sale invoice in BUSY you need to follow the steps
Step1 go to transaction menu and click on sale return credit or cr note wo items
Step2 click add and fill the voucher date number voucher type party name and then
select the original voucher number of sale and date and press ok
Step3 then fill the item details and save
Step4 adjust the bill number against which the cr note will adjust and save
I made a sale worth lakhs but the total amount shown in the invoice is very high. Why is the total amount increasing instead of lakhs?
To identify and fix the issues in invoice amounts you need to follow the steps
Step1 go to transaction menu and click on list and select the date range then open the
voucher where the issue occour
Step2 Check is there any bill sundry applied in voucher or not if applied then open it in modify
mode and check does it tag in sale or any other ledger due to bill sundry master it can be
possible your invoice showing different
How do I ensure that the GST is correctly applied on the insurance expense voucher in BUSY?
To ensure that Gst is correctly applied on the insurance voucher kindly follow below steps:
Step 1: Click on transaction menu & modify journal entry for insurance exepnse voucher.
Step 2: Click on insurance expense account & press alt+M to modify window & check gst rate is correctly mentioned.
Step 3: Check the entry that debit amount in input tax is correctly mentioned.
Step 4: While saving voucher we will get option to update gst rate and amount.
Step 5: Verify details and save the voucher.
How to reduce the sale in BUSY if the opposite party has given a debit note?
To reduce the sale in BUSY if the opposite party has given a debit note, you need to follow these steps:
Step 1: Go to transactions menu then select credit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature as against sale, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.
After creating the account, how do I create a bill and include the customer or creditor?
After creating the account, how do I create a bill and include the customer or creditor in BUSY,please follow below steps:
Step 1: Click on Transaction menu
Step 2: and then select Sales or Purchase option
Step3: and then select Add tab
Step 4: fill voucher header details like , date , vooucher no, MC Name , Sale type.
Step 5 : Click on the Item entry select Item from the list .
Step 6: Enter tax detils in bill sundry
Step 7: Save the voucher
How can I enter the HSN or SAC code for the debit note voucher?
To enter the HSN or SAC code for the debit note voucher, follow these steps:
Step 1: Go to transactions menu then select debit note (without item) voucher and click on add to create a new voucher or open voucher in modify mode if it has already been created.
Step 2: Enter the required details such as date, voucher number, GST nature as per required.
Step 3: Select debit and credit account with amount.
Step 4: Enter HSN or SAC code in adjustment of debit note credit note window.
Can you explain how to issue a credit note against a sale voucher?
Yes, I can explain how to issue a credit note against a sale voucher. To do this follow the below steps:
Step 1: Go to transactions menu then select credit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature as against sale, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.
How can I credit the party to reduce overpayment in a purchase bill?
To credit the party to reduce overpayment in a purchase bill, you need to create debit note by using these steps:
Step 1: Go to transactions menu then select debit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature as against purchase, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.
Is there a way to prevent or identify unauthorized changes to the software or entries?
BUSY Accounting software may have an audit trail feature that tracks changes made to transactions and entries, which can help identify unauthorized changes.
Audit Trail is Used to check the details of Users who has done for masters and transaction related to Addition, Modification and Deletion.
Pls Follow the below the Steps :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then General
Step 5: Enable the Audit Trial and User Details Option
Step 6: Can check on Audit trail Report under Display Menu"