Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
I am having issues with incorrect calculations or totals in BUSY. What could be causing this and how can I fix it?
There could be various reasons for incorrect calculations in BUSY to troubleshoot the issue
you need to follow the steps
1 Go to the transaction menu and select the voucher type and open the voucher from list
Check the item tax category mention in the item master and the tax applied in the voucher
are same or not it could be possible due to manually tax applied the actual tax not applied
properly
2 It could be possible the tax rate mentioned in sale type is not properly given so also check
and rectify sale type
3 It could be possible that you have applied discount after charging tax due to that the
taxable value can be increase
4 It could be possible the bill sundry you applied in voucher its tagged with different accounts
and not affecting in sale so modify the bill sundry master and tag ledgers properly
How to view posted entries in BUSY?.
To view posted entries in BUSY you should follow the steps
Step1 open company and go to transaction menu
Step2 select the Voucher type in which you have entered transaction
Step3 Go to the list of voucher and specify date range and press ok
Step4 select the voucher and enter to modify it or view it
Step5 You can also use the report section of BUSY for that go to display menu click on check list and
then click on voucher statistics to see how many voucher you have posted for each month and if you
enter on that particular voucher type and selct month then you can view the voucher details .
Step6 You can also use the voucher register available under display account books and account register
standard option to view the posted entries as per voucher register wise
How do I configure BUSY to charge % GST on specific items like precious metals and jewelry?
To charge 3 percent gst on specific items like precious metals and jewellery you can follow the steps
Step1 go to administration menu and click on master then click on item and click modify
then search the product name and enter on it
Step2 click F3 on item tax category option to create a new tax category
Step3 fill the tax category name as GST 3 Percent and type as goods then on GST rate
info box fill the gst rate on IGST and on CGST SGST option break the rate half then save it and save the existing item also
Step4 go to traansaction menu and click on sale then click on add
Step5 fill the series date and voucher number then select sale type as item wise or multirate then select party item details and apply tax then save the voucher
How can I generate the E invoice details in BUSY?
E Invoice Generation , We have to create the GSP Id from E way bill portal for Webtel and Pinnacle GSP.
Pls Follow the Below Steps in BUSY:
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features and Options
Step 4: Then GST VAT option
Step 5: Enable the E Way Bill and Mention the GSP Credentials.
Step 6: Mention the Eway Bill Configuration details of your Company.
Step 7: Enable the transport details for Local and save it
Step 8: Voucher Series Configuration
Step 9: Select required Voucher Type & Series.
Step 10: Enable the transport details for Central
Step 11: Enable the generate e invoice after saving the voucher.
Step 12: After saving the voucher, Window will popup for e invoice generation.
Note : In Account and Item master,Mention the required details for E Invoice Generation.
Item Master : HSN Code, Correct Tax Category
Account Master : Station, Pincode, Distance, Addrese line 1 and 3
How to apply GST in transactions in BUSY?.
To apply gst in BUSY transaction you need to follow the steps
Step1 Go to the transaction menu and select the voucher you want to generate
Step2 click on Add
Step3 before charging gst in voucher you have to check that in item master GST rates are given properly
Step4 fill the voucher date number series etc
Step5 select sale purchase type as per your requirement
to charge gst amonut with item amount apply Itemwise sale purchase type
to charge gst incuded in item select tax inclusive sale purchase type
to charge gst over the voucher as per gst mentioned in item apply multirate sale purchase type
Step6 fill the item details rate etc
Step 7 press F4 ot apply tax to charge gst if select sale purchase type as multirate or anyother rate wise
step8 save the voucher
The invoice total amount is less than what I had entered. Why is that happening?
The invoice total amount could be less than what you had entered may vary
due to the reasons
1 if you not mentioned item tax category in item master then in voucher it could
not calculate the tax amount due to that the invoice value may be different to solve this open item master in modify mode and rectify tax category
2 If you not mentioned the sale purchase type properly then tax would not be Charged properly in voucher due to that the value may be different
3 If you mentioned discount in voucher that could be the reason of less invoice amount shown in voucher
4 If you mentioned any bill sundry which tagged different ledgers but not effecting in voucher could be the reason of difference in invoice value , to solve this check the bill sundry master does it effecting the voucher or not
I made a GST payment to the government, but I don't see the transaction in my accounting software. How can I record GST payments properly in the software in BUSY?
To record the GST payment properly in the software then you have to pass the below entry.
Step 1: Click on Transactions
Step 2: Then Payment
Step 3: Then Add
Step 4: Select the date for which month you have done the GST payment.
Step 5: Then select the GST Nature as GST payment to the government,If you have done the payment in same month then DEBIT the GST output account and CREDIT the cash or bank account.
Step 6: If you have done the payment in the next month then you need to pass the two entries. One is with creating as liability account by name GST payable under Current liability. DEBIT the GST output account and CREDIT the GST payable account. Second entry will be with GST nature as not applicable, DEBIT the GST payable account and CREDIT the cash or bank account.
I want to make an entry for purchase returns as per rule How can I do this in BUSY?
To show an ITC Reversal Entry in the correct section, follow these steps:
Step 1 : Go to the Transaction menu and choose Journal Voucher. and select Add mode.
Step 2 : Enter the voucher number and date for the period in which you want to make the reversal entry under GST.
Step 3 : Choose GST Nature as GST Tax Adjustment.
Step 4 : Pick the relevant account for the entry.
Step 5 : When saving the voucher, a GST adjustment details window will appear.In this window, select GST Adjustment Type as ITC Reversal/Ineligible ITC. and select select Rule under Input Adjustment Type
After completing these steps, the system will display the ITC Reversal entries in the right section under GSTR3B.
Step 6:Further you want To enter purchase returns, go to transactions and select the purchase return voucher.
How do I record expenses and payments to vendors in BUSY? What is the process?
Recording purchase expenses and payments to vendors in BUSY involves a series of steps to ensure accurate financial tracking. Here's the process.
Recording Expenses:
Step 1: Transactions
Step 2: Purchase then "Add"
Step 3: Select the series then enter the Date and Voucher Number
Step 4: Choose the Purchase type
Step 5: Select the Party name then the Material Centre name
Step 6: ITC Eligibility
Step 7: Enter the Item details, Quantity, Price etc.
Step 8: Include the other charges like fright, loading etc. in the bill-sundry
Step 9: Save and Record
Recording Payments to Vendors:
Step 1: Transactions
Step 2: Select the Series then Enter the Date
Step 3: Select the correct GST Nature. Example Registered Expense (B2B)
Step 4: Select the Party name from the list
Step 5: Enter the payment amount
Step 6: Specify the payment mode on the credit side
Step 7: Adjust the outstanding bill references using the bill-by-bill adjustment method.
Step 8: Save and Record
How do I configure export transactions under GST in BUSY?.
To configure export transactions under GST in BUSY you need to follow the steps
Step1 Go to transaction menu and click on sale voucher then click to add
Step2 fill the series name voucher date and voucher number in sale module
Step3 select sale type IGST Export but you need to ensure that taxation type should be proper and Region
and type of transaction should be proper
Step4 Create a party master or select existing party master but need to ensure that
party address must be given Dealer type should be unregister and station and pincode must be given
for export to other country use pin code 999999
Step5 Fill item details and its rate and amount
Step6 Fill the port code deatils like PORT code port address location pincode state etc
Step7 save the voucher
