Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How do i create a debit note for a party without an item?
To create a debit note for a party without an item, you should follow these steps:
Step 1: Go to transactions menu then select debit note (w/o items) and click on add.
Step 2: After that enter the required details such as date, voucher number, GST nature, debit and credit account with amount then save.
Step 3: At the time of saving a window will appear in that you have to mention the original invoice number and other details then save.
How can i show my expenses when party is registered in BUSY?
To enter registered expense entry in BUSY, you need to follow these steps:
Step 1: Go to transactions menu then select journal voucher.
Step 2: Click on add and enter the required details such as date, voucher number, GST nature as registered expense B2B.
Step 3: Debit your expense and tax accounts and credit the party's account with the relevant amount.
Step 4: In registered expense window you need to enter details such as purchase bill number, GST percentage, etc then save.
Is there a way to duplicate or copy inventory entries to save time?
copy inventory entries to save time To use this option, please follow below steps:
Step 1: Go to the Administration menu
Step 2: Click on Bulk Updation option
Step 3: Select set voucher as template option, tag voucher as a template which you want to replicate
Step 4: Select voucher replication option in Bulk updation, Set created template for replication and its interval
Step 5: Define no. of copies you want to replicate
Step 6: Save the configuration by clicking on SAVE button
What is the process for passing general entries for interest calculations in BUSY?
To pass the general entries for interset calculation follow the steps
1 Go to doisplay menu and click on interest calculation
2 select product basis
3 select one account and select the account name and select the date range and Interest rate select interest to be shown as receivable or payable and ok
4 then after opening the report press F4 to post interest voucher and select the series
date and interest payable or receivabe account and save
How do i record fixed assets purchase through journal voucher in BUSY?
To record fixed assets purchase through journal voucher, you need to follow these steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter the required details such as date, voucher, GST nature, if want to claim input then select GST nature as registered expense.
Step 3: Fixed asset account and tax account should be debit and credit the party with amount.
Step 4: Enter the necessary details in registered expense window then save.
How do i add the bank charges entry in the software?
To add the bank charges entry in BUSY, follow these steps:
Step 1: Go to transactions menu then select journal voucher and click on add.
Step 2: Enter date, voucher number and select GST nature as registered expense B2B if you want to claim ITC.
Step 3: After that debit your bank charges account and tax account with amount.
Step 4: Credit the bank's account then save and in registered expense window specify the GST rate and other details then save.
Why is a voucher not showing up in the GST reports? How can I make it appear in the reports?
A voucher may not be showing up in the GST reports if it does not meet the criteria for inclusion in the report. To make it appear in the reports, ensure that the voucher has the correct GST nature and type selected, and that the voucher date falls within the specified reporting period. Additionally, check if there are any errors or discrepancies in the voucher entry that may be causing it to be excluded from the reports.
The adjustment bill number is not showing up on my receipt voucher in BUSY. What should I do?
If the adjustment no. not showing in the receipt voucher then follow the steps :
Step 1: Go to Transaction menu
Step 2: Then click on voucher option
Step 3: Then click on list option
Step 4: Then open respective voucher in modify mode then click on save button
Step 5: Then Bill by bill reference window will appear, here you are select particular reference for adjustment
Step 6: Then click on OK button and save the voucher
Why is the advance receipt option not showing up while adding a receipt entry in BUSY?
If the advance receipt option is not showing up in the receipt voucher, then might be the option is disabled. To enable it follow the below steps:
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Select features and options and click on gst or vat tab.
Step 3: Here, set Y on enable tax on advance receipts option and save.
Step 4: Now, in the receipt voucher you will see the advance receipt gst nature.
Deposit not appearing in account register. What to do?
If a deposit is not appearing in the account register, you can try the following steps:
Step 1 : Check if the deposit was recorded correctly in the software.
Step 2 : Verify if the deposit was made to the correct account.
Step 3 : Ensure that the deposit was not accidentally recorded in a different account or under a different transaction type.
Step 4 : Double-check the date and amount of the deposit to ensure accuracy.