Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
How do I generate tax invoices as per GST format in BUSY?.
To generate tax invoice as per GST format in BUSY follow the steps
Step1 go to transaction menu and click on sale then click on add
Step2 fill the series name voucher date voucher number and select the sale type as per your requirement
select LGST for local sale and IGST for central
Step3 fill the party name and you need to ensure that party name address gst number must be filled
and gst number must be validated
Step4 fill the item name and you need to ensure that item unit hsn code and tax category have mentioned
properly in item master
Step5 fill item rate and amount then press F4 to to apply tax automatically on voucher then click to save
How do I properly record a debit card payment in BUSY?.
To properly record a debit card payment in BUSY you need to follow the steps
Step1 Go to administration menu and click on configuration then voucher series configuration
Step2 Select voucher type sale and its series then click on voucher configuration
Step3 Enable settlement details option and click to configure
Step4 select first settlement account as cash and create a new account with the name of Debit card
then selet it on second settlement
Step5 Save the settlement details and click on save again
Step6 then go to sale voucher and put all the necessary details and save
Step7 at the time of saving the settlement details box will appear
Step8 adjust debit card for adjustment of invoice and save
How can I do pure accounting and record contra entries in BUSY
To record contra voucher entries for bank-to-bank transfers in BUSY, follow these steps:
1. Open BUSY and go to the voucher entry screen.
2. Select the contra voucher type.
3. Enter the date of the transaction.
4. In the debit column, select the bank account from which the transfer is being made.
5. Enter the amount to be transferred in the debit column.
6. In the credit column, select the bank account to which the transfer is being made.
7. Enter the same amount in the credit column.
8. Provide any additional details or narration if required.
9. Save the voucher entry.
Please note that the specific steps may vary slightly depending on the version of BUSY you are using. It is recommended to refer to the software's user manual or contact their support for detailed instructions.
How do I record contra voucher entries for banktobank transfers in BUSY
To record contra voucher entries for bank-to-bank transfers in BUSY, follow these steps:
1. Open BUSY and go to the voucher entry screen.
2. Select the contra voucher type.
3. Enter the date of the transaction.
4. In the debit column, select the bank account from which the transfer is being made.
5. Enter the amount to be transferred in the debit column.
6. In the credit column, select the bank account to which the transfer is being made.
7. Enter the same amount in the credit column.
8. Provide any additional details or narration if required.
9. Save the voucher entry.
Please note that the specific steps may vary slightly depending on the version of BUSY you are using. It is recommended to refer to the software's user manual or contact their support for detailed instructions.
I want to transfer money from my Kotak bank account to my HDFC bank account in BUSY How do I do that
To record contra voucher entries for bank-to-bank transfers in BUSY, follow these steps:
1. Open BUSY and go to the voucher entry screen.
2. Select the contra voucher type.
3. Enter the date of the transaction.
4. In the debit column, select the bank account from which the transfer is being made.
5. Enter the amount to be transferred in the debit column.
6. In the credit column, select the bank account to which the transfer is being made.
7. Enter the same amount in the credit column.
8. Provide any additional details or narration if required.
9. Save the voucher entry.
Please note that the specific steps may vary slightly depending on the version of BUSY you are using. It is recommended to refer to the software's user manual or contact their support for detailed instructions.
I want to track my payments and link it to relevant invoices. How can I do this in BUSY?
To track your payment voucher to their relevant invoices you need to follow below steps:
Step 1: Take a latest backup of the company.
Step 2: Go to administration menu and select configuration option.
Step 3: In configuration option select feature and option and then click on account tab.
Step 4: Then tick on bill by bill details option and click on save button.
Step 5: Then mention Y on maintain bill by bill in party masters for which you want to track payments.
Step 6: Now when you add purchase voucher create new reference and when add payment voucher adjust that reference.
Step 7: Then go to display option and click on outstanding analysis and then click on bills payable option to view the report.
I made a late GST payment with interest. How do I record the interest amount separately?
To record the interest on your late GST payment separately, you can follow these steps:
Step 1:Go to the Transaction menu.
Step 2:Select Payment Entry and click on the Add option.
Step 3:Choose the series, date, and set the GST nature as GST payment to government.
Step 4:Create a new ledger account on the debit side for GST Interest Payable or a similar name.
Step 5:Enter the bank and the respective amount on the credit side.
Step 6:Save the voucher. A new window for GST payment details will appear.
Step 7:Select GST payment type as Regular payment.
Step 8:Enter the period ending, interest amount, and other details like challan number and bank details.
Step 9:Save the information.
How do I manage expenses and accounts in BUSY?
To manage expenses and accounts in BUSY, you can follow these steps:
1. Create expense accounts: Set up different expense accounts to categorize your expenses accurately.
2. Record expenses: Enter your expenses in BUSY by selecting the appropriate expense account and providing the necessary details such as date, amount, and description.
3. Track accounts payable: Keep track of your outstanding bills and payments to vendors by using the accounts payable feature in BUSY.
4. Reconcile accounts: Regularly reconcile your accounts to ensure that your expenses and accounts are accurately recorded and balanced.
5. Generate expense reports: Utilize the reporting feature in BUSY to generate expense reports, which provide a comprehensive overview of your expenses and help with financial analysis.
By following these steps, you can effectively manage your expenses and accounts in BUSY.
How do I record payment entries in BUSY?
To record payment entries in BUSY, you can use the payment voucher or general voucher. In the payment voucher, you can record payments made to parties, while in the general voucher, you can record all types of transactions including payments. you can follow these steps to record payment entries in BUSY:
Step 1: Go to Transactions Menu.
Step 2: Click on Payment Voucher option
Step 3: click on Payment Add option
Step 4: Select payment voucher Header details, Voucher series, date, voucher No., Type: Regular or PDC.
Step 5: Select GST Nature as per transaction.
Step 6: Select debit the party and debit amount, inst. type: Neft, upi , inst. no. and short narration.
Step 7: Select credit the bank or cash and enter long narration if required.
Step 8: Click on Save option
How can I adjust my bills in BUSY?
For adusting payments received from a customer for a perticular invoice we can use Bill by bill detalils feature,
Follow Below Steps:
Step 1: Go to Administration menu and then select Configuration option.
Step 2: Select Features and Options and click on the accounts option.
Step 3: here you have to Enable Bill by Bill Details option. and save the configuration.
Step 4: Now Go to Transaction and select the Sales and click onm the Add option.
Step 5: While saving invoice mention Bill by bill new reference for the amount and save.
Step 6: And then Go to Transaction menu and select Receipt option and click on the Add option.
Step 7: Select bill by bill reference as adjustment mode.
Step 8: Setecl reference of sale invoice from dropdown the it will adjust.
