Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry accounting
Why is the new reference and adjustment details are not showing when I enter a payment in BUSY
There can be two reasons if not showing new or adjustment reference during Payment Voucher.
Reason 1: When Bill by Bill option is disable in the Party Master.
Reason 2: When Bill by Bill reference is already adjusted of the Party. For this can check in Bills Payable from Outstanding Analysis report Under Display Menu.
I am having trouble entering the details of bank transactions. How can I enter bank-to-bank and cash transactions?
To enter bank to bank and cash transactions in BUSY, you can use the contra voucher by using these steps:
Step 1: Open your company then go to transactions menu.
Step 2: Select contra voucher and click on add.
Step 3: Enter all the necessary details such as date, voucher number, account, amount, etc then save.
How can I set up recurring expenses and payments in BUSY to save time on data entry?
BUSY does not have a specific feature to set up recurring expenses and payments. However, you can save time on data entry by using the copy feature to duplicate and modify existing expense or payment entries. This way, you can easily create similar transactions without entering all the details from scratch each time.
Some of my journal entries don't seem to be posting properly. What could be causing this?
If you unable to save journal voucher in BUSY, then you need to check these steps:
Step 1: Check the date is correct and fall in the current financial year.
Step 2: Ensure that the debit and credit amount is equal.
Step 3: If any registered expense entry then make sure the tax account also mentioned.
How do I enter a credit note for a difference in rate in BUSY Accounting Software?
To enter a credit note for a difference in rate in BUSY, then you can create the voucher of debit note without items from the transaction menu and add the required details. If you have received the credit note from the party then you need to enter the debit note or vise versa.
How can I save the debit note and credit note entries in the BUSY software?
To save debit note and credit note entries in BUSY, you need to follow these steps :
Step 1 : Go to transactions then select debit note and credit note.
Step 2 : Now click on add tab and now you need to select the appropriate account with amount and then click on save button.
If I buy something personally but the business reimburses me, how should I record that?
You do not need to record any personal purchases made with your own money in your company’s books of account. However, when your company reimburses you for the amount you spent, you can record that transaction by passing a journal or payment voucher. For further guidance, you may consult your CA or Accountant.
Configuring software to segregate parties based on states in BUSY. How to separate parties?
To segregate parties based on states in BUSY you can follow the steps
Go to administration and click on master and and open party in modify mode
and create a group with party state by pressing F3 on group and Make primary group N and set under group as Sundry debtors
How can I record a payment voucher without generating an e-invoice in BUSY?
Note: There's no need to create e-invoice for payment voucher.
Further to record the payment voucher in BUSY, you may follow below steps:
Step 1: Go in transaction section.
Step 2: Then select the voucher type as payment .
Step 3: Add voucher and define the required details.
Step 4: Save the voucher.
I'm confused about double entries made automatically in backend. Can you explain?
Have you used any such feature, through which added some entries auto in BUSY, for example through replication of voucher option you can repeat the same voucher on different date/ single voucher for different accounts/all voucher in a particular date. you have to check it voucher replication of bulk updation from administration menu.