Frequently Asked Questions

To check if an invoice you created looks accurate before sending it to your client, you can review the invoice details and ensure that all the necessary information is included, such as the client's name and contact information, the correct items or services provided, quantities, prices, and any applicable taxes or discounts. Double-check the calculations to ensure accuracy. It's also a good practice to preview the invoice or print a copy to visually inspect the layout and formatting.

You can reuse the cancelled bill to use it you need to activate a voucher in BUSY, follow these steps:
Step 1: Go to display then check list
Step 2: Click on voucher numbering reports and open cancelled voucher numbers report 
Step 3: You need to enter on the voucher and press Ctrl + X. It will ask if you want to activate this voucher. Press Yes and you can create voucher with all item details and save the voucher.

If you want to change the due date for a reference number in BUSY software please follow these steps:
Step 1: Go to transactions menu
Step 2: Then click on invoice such as sales,purchase etc
Step 3: Afterwards open the invoice from modify or list button in which you want to modify the due date
Step 4: Then click on references button available at the bottom 
Step 5: Then click on bill references and change the due date and save the voucher

To enter the GR number in transport details while making a purchase voucher in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select purchase type and voucher series select then go to voucher series configuration and enable transport details and click on save button.
Step 3 : Now go to transactions then select purchase click on add and define GR number in transport details window.

We can search and delete accidentally saved Blank Purchase Voucher in BUSY.
To search and delete accidentally saved Black Purchase Voucher follow below Steps.
Step 1: Click on Display
Step 2: Click on Account Books
Step 3: Select Account Registers (Standard) / Account Registers (Columnar)
Step 4: Click on Purchase Register
Step 5: Select All Purchase Type
Step 6: Click on All Party
Step 7: Click on OK(F2)
Step 8: Click on Voucher from the Report
Step 9: Click on Delete - F8
Step 10 : Click on YES

To make backdated entries, you need to log in as a super user or sub user who has the right to add back date entries.
To give rights to sub users for back date entries, you can follow these steps:
Step 1: Open BUSY and go to Administration.
Step 2: Click on User and select modify.
Step 3: Select the particular sub user name you want to give rights to add back date entry.
Step 4: Specify No in restrict back date entries.

To adjust two sales challan of two party in sales invoice, you can follow these steps:
Step 1: Go to transaction section then click on sales 
Step 2: Click on add then specify the voucher number, series, voucher date, challan in type, sales type, party name and material center in heading.
Step 3: Press F11 at item grid, All pending sales challan with selected party will appear in a window.
Step 4: Select the required challan reference and save the voucher.

Yes, you can modify the existing bill for freight and forwarding charges to make it taxable in BUSY. You should follow these steps to fix this:
1. If you have applied tax in bill sundry then should add freight and forwarding charges bill sundry before the tax bill sundry.
2. if you have applied tax as itemwise or taxinclusive then you need to create an item for freight and forwarding charges with tax category and apply tax on item level.

To include voucher additional details while doing cash billing for sale voucher in BUSY, To configure the number of optional fields in BUSY, you need to follow these steps :
Step 1 : Go to Administration then Configurations click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration and enable no. of optional field and define caption as needed.
Step 3 : Now go to transactions and add voucher optional field .

If you are unable to scan an item from the barcode, then you need to follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the sale as voucher type.
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Click on configure Advanced POS option and enable Item names from Bar codes then save the changes.
Step 5: Add sale invoice with scan item with barcode.