Frequently Asked Questions

To include voucher additional details while doing cash billing for sale voucher in BUSY, To configure the number of optional fields in BUSY, you need to follow these steps :
Step 1 : Go to Administration then Configurations click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration and enable no. of optional field and define caption as needed.
Step 3 : Now go to transactions and add voucher optional field .

If you are unable to scan an item from the barcode, then you need to follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the sale as voucher type.
Step 3: Then, select the voucher series and click on Voucher Configuration.
Step 4: Click on configure Advanced POS option and enable Item names from Bar codes then save the changes.
Step 5: Add sale invoice with scan item with barcode.

To update the invoice details in BUSY, you can follow these steps:
 Step 1: Go to the Transaction menu and choose the voucher type that you want to modify, such as Sales, Purchase, etc.
 Step 2: Click on Modify and open the voucher that you want to change or remove.
 Step 3: Update the details in the invoice and save them again.
 You can also open that invoice from the list of voucher or from the related ledger.

You can apply the extra charges in the voucher as an bill sundry.
 Pls Follow the below Steps:
 Step 1: Click on Administration
 Step 2: Then Masters
 Step 3: Then Bill Sundry
 Step 4: Then Add 
 Step 5: Select Bill Sundry Type - Additive and Bill Sundry Nature - Others
 Step 6: Enable the Option for Costing and Accounting in the Voucher as per your requiredment.
 Step 7: During the purchase voucher entry, Apply the Bill Sundry.

To seek guidance regarding Special Economic Zone (SEZ) transaction in BUSY, you can contact to your charter accountant or tax professional.
To post export sales invoice in BUSY, follow the below steps:
Step 1: Go to Transaction section then Choose the sales voucher
Step 2: Click on Add tab and then create the sale invoice with party master belongs to other country and sales type I/GST-Export (Taxable) or I/GST-Export (ZeroRated) as per requirement.
Step 3: Create the invoice and then save it.

To Validate HSN code of Item for E way generation, follow these steps:
Step 1: Open the invoice for which you want to generate E way bill.
Step 2: Next, Press ALT+M shortcut key to access the item master in modify mode.
Step 3: After accessing the item in modify mode, you can click on the Validate option displayed with HSN field.
Step 4: Next, verify the HSN status and correct it if found to be invalid, then save the master record.

To correct wrong entries posted in BUSY by mistake, you can follow these steps:
 Step 1: Go to the Transaction menu and choose the voucher type that you want to modify, such as Sales, Purchase, etc.
 Step 2: Click on Modify and open the voucher that you want to change or remove.
 Step 3: Make the necessary changes and save them again.
 You can also open that invoice from the list of voucher or from the related ledger.

To change the billing address on the invoice, you need to update the address in the Party Master. Follow the steps below: 
 Step 1: Open the required invoice in modify mode. 
 Step 2: Click on Party Master and press ALT+M to open in modify mode. 
 Step 3: Update the party address in the designated fields and save the changes. 
 Step 4: Verify the printed invoice, the billing address will now reflect the updated information.

If you Want to know the different types of Credit Note follow these steps:
Step 1: Go to Transaction Menu Then Found Sales Return(Cr. Note) Or Credit Note (w/o Item).
Step 2: If you are adding a Difference of amounts then Create credit note (without item).
Step 3: If want Difference of Item Add Sales Return(Cr. Note), adjust it with the original sales. If you want the effect in the sales account, take the sale account at the time of entry.

To add shipping charges in your GST bills you can follow below steps:
Step 1: Go to Transactions and open the invoice such as sales to add shipping charges.
Step 2: Then modify the bill and add Shipping charges in Bill Sundry Column.
Step 3: You can use default account freigt and forwarding charges for shipping charges.
Step 4: Then enter the amount and save the voucher,
Note: Also you can create your expense account by adding new bill sundry as per applicability.