Frequently Asked
Questions

Q: How do I edit or modify a specific invoice in the accounting software?

To edit or modify a specific invoice in the accounting software, you can locate the invoice in the system and open it for editing. Then, you can make the necessary changes to the invoice details, such as updating the items, quantities, prices, or any other relevant information. Once you have made the desired modifications, you can save the changes to update the invoice in the system.

Q: Can I post return for partial items of sales invoice in BUSY?

Yes, you can post sales return for partial items from original sales invoice in BUSY by follow these steps: Step 1: Go to transaction then click on sales return. Step 2: Click on add then mention the invoice number, date, party name, material center, item details with quantity and price in invoice. Step 3: Now, update original sales invoice number in original sales details window and then save it.

Q: How can I post the credit note with item details in BUSY?

To post the credit note with item details in BUSY, follow these steps: Step 1: Go to transaction then click on sales return. Step 2: Click on add then mention the invoice number, date, party name, material center, item details with quantity and price in invoice. Step 3: While save the voucher, original sales details window will display. Update original sales invoice details in it and then save it.

Q: Can I use the same voucher number after reactivating a canceled voucher?

Yes, You can create voucher on same voucher number after reactivate the canceled voucher in BUSY. You can follow these steps: Step 1: Go to transaction section then select the required voucher type like sales, purchase etc. Step 2: Choose modify tab then mention voucher series, date and number to open cancel invoice in modify mode. Step 3: Now, Press Alt+X to reactivate the canceled invoice then create it.

Q: How to edit previously created invoices in BUSY to add transport cost?

If you want to edit an invoice to add transport cost, you can follow these steps: Step 1: Open the invoice in modify mode and you can use the Bill Sundry option in the voucher. Step 2: There is a bill sundry already created with the name Freight & Forwarding Charges. You can select this option and enter the amount of the Transport charges. And resave the voucher.

Q: What is the process for entering owner's equity contributions in BUSY?

Here's a general process for entering owner's equity contributions in BUSY: Step 1: Go to the Transaction menu Step 2: Select the Jouranal voucher Step 3: Add journal entry for owner,s equity Step 4: You would typically debit an equity account and credit the bank or cash account. Step 5: Specify the amount of the owner's equity contribution. Step 6: After entering all relevant information, save the voucher.

Q: Where do I enter the debit note details in the BUSY

In BUSY, We can pass Purchase Return with item. Also Debit Note can pass against Sales and Purchase without item. Pls Follow the Below Steps: Click On Step 1: Transactions Step 2: Purchase Return Step 3: Add Step 4: Debit Note w/o Items Step 5: Add Step 6: Specify the GST Nature details Step 7: Add the Accounting Entry - DEBIT the Party and CREDIT the Tax Account, Sale or Purchase Account.

Q: How can I modify and re-save vouchers in the accounting software?

You can open the voucher in the modify mode and can resave it either by click on save option or by Pressing the Shortcut Key F2. Pls follow the below steps for voucher modification : Step 1: Click on Transactions Step 2: Then select the required voucher type Step 3: Then Modify Step 4: Select the voucher and do the neccessary changes as per your need.

Q: What is the process for returns and credit/debit notes in BUSY?

For Return process, we can pass Purchase Return and Sales Return with item. Debit and Credit note against Sales and Purchase can pass without item. Pls Follow the Below Steps: Click On Step 1: Transaction Step 2: Sales Return and Purchase Return Step 3: Add Step 4: Debit Note w/o Items or Credit Note w/o Items Step 5: Add Step 6: Specify the GST Nature details Step 7: Add the Accounting Entry

Q: Why I am not able to resave entry in BUSY.

Reasons if you are not able to modify entries in BUSY are mentioned below: Step 1: If the admin user not given user rights of voucher modification. Step 2: If the admin had disallowed back date entries then also you cannot modify voucher Step 3: Also if you are using head office and branch office concept and do not provide branch users to modify the voucher.

Find Solutions to Common Issues Related to configurations - voucher entry both

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Dealer Complaint/Issues

How do I edit or modify a specific invoice in the accounting software?

To edit or modify a specific invoice in the accounting software, you can locate the invoice in the system and open it for editing. Then, you can make the necessary changes to the invoice details, such as updating the items, quantities, prices, or any other relevant information. Once you have made the desired modifications, you can save the changes to update the invoice in the system.

Can I post return for partial items of sales invoice in BUSY?

Yes, you can post sales return for partial items from original sales invoice in BUSY by follow these steps:
Step 1: Go to transaction then click on sales return.
Step 2: Click on add then mention the invoice number, date, party name, material center, item details with quantity and price in invoice.
Step 3: Now, update original sales invoice number in original sales details window and then save it.

How can I post the credit note with item details in BUSY?

To post the credit note with item details in BUSY, follow these steps:
Step 1: Go to transaction then click on sales return.
Step 2: Click on add then mention the invoice number, date, party name, material center, item details with quantity and price in invoice.
Step 3: While save the voucher, original sales details window will display. Update original sales invoice details in it and then save it.

Can I use the same voucher number after reactivating a canceled voucher?

Yes, You can create voucher on same voucher number after reactivate the canceled voucher in BUSY. You can follow these steps:
Step 1: Go to transaction section then select the required voucher type like sales, purchase etc.
Step 2: Choose modify tab then mention voucher series, date and number to open cancel invoice in modify mode.
Step 3: Now, Press Alt+X to reactivate the canceled invoice then create it.

How to edit previously created invoices in BUSY to add transport cost?

If you want to edit an invoice to add transport cost, you can follow these steps:
Step 1: Open the invoice in modify mode and you can use the Bill Sundry option in the voucher.
Step 2: There is a bill sundry already created with the name Freight & Forwarding Charges. You can select this option and enter the amount of the Transport charges. And resave the voucher.

What is the process for entering owner's equity contributions in BUSY?

Here's a general process for entering owner's equity contributions in BUSY:
Step 1: Go to the Transaction menu 
Step 2: Select the Jouranal voucher 
Step 3: Add journal entry for owner,s equity 
Step 4: You would typically debit an equity account and credit the bank or cash account.
Step 5: Specify the amount of the owner's equity contribution. 
Step 6: After entering all relevant information, save the voucher.

Where do I enter the debit note details in the BUSY

In BUSY, We can pass Purchase Return with item. Also Debit Note can pass against Sales and Purchase without item.
Pls Follow the Below Steps:
Click On
Step 1: Transactions
Step 2: Purchase Return 
Step 3: Add 
Step 4: Debit Note w/o Items
Step 5: Add
Step 6: Specify the GST Nature details 
Step 7: Add the Accounting Entry - DEBIT the Party and CREDIT the Tax Account, Sale or Purchase Account.

How can I modify and re-save vouchers in the accounting software?

You can open the voucher in the modify mode and can resave it either by click on save option or by Pressing the Shortcut Key F2.
 Pls follow the below steps for voucher modification :
 Step 1: Click on Transactions
 Step 2: Then select the required voucher type
 Step 3: Then Modify
 Step 4: Select the voucher and do the neccessary changes as per your need.

What is the process for returns and credit/debit notes in BUSY?

For Return process, we can pass Purchase Return and Sales Return with item. Debit and Credit note against Sales and Purchase can pass without item.
Pls Follow the Below Steps:
Click On
Step 1: Transaction
Step 2: Sales Return and Purchase Return 
Step 3: Add 
Step 4: Debit Note w/o Items or Credit Note w/o Items
Step 5: Add
Step 6: Specify the GST Nature details 
Step 7: Add the Accounting Entry

Why I am not able to resave entry in BUSY.

Reasons if you are not able to modify entries in BUSY are mentioned below:
 Step 1: If the admin user not given user rights of voucher modification.
 Step 2: If the admin had disallowed back date entries then also you cannot modify voucher
 Step 3: Also if you are using head office and branch office concept and do not provide branch users to modify the voucher.

Frequently AskedQuestions