Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How do I manually change the quantity of an item while scanning a bill?
To manually change the quantity of an item while scanning a bill in BUSY, you need to fix the quantity field after scanning the item, follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and set quantity as needed and set quantity as semi variable then click on save button and again to click on save button.
Step 6: In transactions while scanning item manually put the cursor on item quantity and change the quantity manually.
How do I record freight and forwarding charges on purchase vouchers in BUSY
Expense Through Purchase Voucher : We have to create expense account as an item and pass the purchase voucher.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Masters
Step 3: Item
Step 4: Add
Step 5: Mention the Freight Charges expense account in Purchase Account.
Step 6: Transaction
Step 7: Purchase
Step 8: Add
Note : In Balance Sheet, Expense entry will show in expense group instead of Purchase and Enable the Option Do Not Maintain Stock Balance in Item Master.
We can add Freight Charges as Bill Sundry in the voucher. Pls Follow the Below Steps:
Step 1: Administration
Step 2: Masters
Step 3: Bill Sundry
Step 4: Add
Step 5: Select Bill Sundry Type - Additive and Bill Sundry Nature - Others
Step 6: Enable the Option for Costing and Accounting in the Voucher as per your requiredment.
Step 7: During voucher entry, Apply the Bill Sundry.
Can you show me the bill on which TCS has been applied?
If you want to see the bills on which TCS has been applied please follow these steps:
Step 1: Go to display menu then click on TCS reports sub menu
Step 2: Select the TCS collection details option and select show TCS collection details for option as All category or selected category
Step 3: Now select reference to be shown as all or pending as required
Step 4: Specify the date range and other appropriate option as required
Step 5: Click on ok button and generate the report
Step 6: You can also check the account ledger of TCS to check the bills in which you have applied a TCS
Step 7: To generate the ledger report for this press the shortcut key ALT+L
Step 8: Now specify the account name of TCS then specify the date range and select appropriate options as required
What is the process for creating a sale or purchase in BUSY?
To Enter Sale or purchase Vouchers in BUSY below are the steps to follow:-
Step 1: For Entering A Sale Bill you have to go Transaction menu then click on Sale or Supply outward option then Add button.
Step 2: Then have to mention Header Information as Party name,Date,series In Sale type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Sale type.
Step 3: For Entering A Purchase voucher you have to go Transaction menu then click on Purchase or Supply Inward option then Add button.
Step 4: Then have to mention Header Information as Party name,Date,series In Purchase type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Purhcase type.
How often is BUSY updated with changes in GST rules and regulations?How do I generate an export invoice in BUSY?
We keep our software updated with the latest GST rules. You need to download & install the latest release of BUSY to get the updated features.
To enter an export bill in BUSY, you need to follow below steps:
Step 1: Go to Transactions then click on Sales/ Supply Outward.
Step 2: Then Add Sales voucher then add date,voucher number
Step 3: Then select sales type as central export and have to choose taxable or exempt according to bill requirement.
Step 4: Then Add party details with PIn Code as 999999
Step 5: Then enter the shipping details of the last location where your items are going to dispatched.
Step 6: Enter Item details, quantity and price details .
Step 7: Further you need to enter the shipping bill number, shipping bill date, and the port code from where your goods will be dispatched.
How can I enter a sales invoice for an unregistered party in BUSY Accounting Software?
If you want to emter a sales invoice for an unregistered party in BUSY software please follow these steps:
Step 1: Go to administration menu then click on masters submenu
Step 2: Then click on account and click on add to create a new party master for unregistered transactions
Step 3: Specify the name of account its group such as sundry debtors or creditors and specify other details
Step 4: Select type of dealer as Unregistered and save the master
Step 5: Then go to transactions menu and click on sales voucher and click on add button to create a new invoice
Step 6: After that select required fields such as series,date,voucher number and sale type etc
Step 7: Then specify party name that you have created as unregistered dealer and proceed to generate a voucher for unregistered party
Why am I unable to find the GST voucher entry option for my composition firm?
If you wants to enter voucher under composition firm you have follow below given steps:-
Step 1: Go to the transaction menu, click on Sale, and then select the add option.
Step 2: Define all voucher details, such as voucher series, date, voucher number, and sale type, either Local No-tax or Central No-tax.
Step 3: If you have exempt items that you have already defined within the item master, you just need to define the item name with its quantity, price, and amount at the voucher level. For taxable items, if you want to show tax at the voucher level so that you can take a printout, you can apply taxes in bill sundry under ITC eligibility as None.
By following these steps, you can successfully enter a voucher under the Composition firm in BUSY.
How can a non GST sales be entered?
To enter a non GST sales in BUSY, follow the below steps:
Step 1: If you are using itemwise, tax inclusive or multi rate sale type then you need to specify the non GST tax category in the item master by going to administration menu.
Step 2: Select masters then choose item option and click on modify.
Step 3: Now, open that item and select non GST in the tax category field then save.
Step 4: Further, if you are using any single sale type then you need to create a non GST sale type by going to administration menu then select masters option.
Step 5: Select sale type then click on add and after opening it specify the name and tick on Non GST as taxation type.
Step 6: On right side select region either local or central then save.
How to correct tax calculation errors and modify generated sales invoices?
If you want to correct tax calculation errors in BUSY, you can follow these steps:
Step 1: Choose the correct Tax category for each item in the Item Master.
Step 2: Verify that the Sale/Pur Type is correct for each voucher.
Step 3: If the invoice includes any additional charges, check that the tax is applied correctly to them.
If you want to modify a sales invoice in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and select Sales.
Step 2: After selecting voucher click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
Step 3: You can also open that voucher from the list of sale vouchers.
I am unable to find the bill number or amount in the voucher. How can I check the bill details?
Following these steps, you can ensure that you understand and correctly input bill details in the voucher entry screen based on the voucher numbering type and POS bill entry configuration in BUSY.
Step 1: Check Voucher Numbering Type:
If it's set to Manual, you will need to enter the voucher number manually during bill entry.
If it's set to Automatic, the system will generate the bill number automatically.
If it's set as Not Required, the voucher will not prompt or allow you to enter a voucher number.
Step 2: POS Bill Entry Configuration:
If you are using POS (Point of Sale) bill entry, check the configuration settings.
Verify that the list price, price, and amount field types are set as Fixed.
This configuration ensures that you will not be allowed to manually enter the amount.
