Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
From which voucher can we pass the refund against an advance receipt in BUSY accounting software?
To pass the refund against an advance receipt in BUSY accounting software follow the below steps:
Step 1:
Access Payment Voucher:In the payment voucher, select the vendor or party to whom the refund is being issued. This should be the same party from whom you received the advance payment.
Step 2:
Enter Payment Details:Enter the details of the payment, including the amount of the refund in the appropriate field. You may also add a reference or narration for better record-keeping.
Step 3:
Allocate Refund to Advance:In the "Allocation" section of the payment voucher, allocate the refund amount to the advance receipt entry that you previously recorded for the vendor.
Step 4:
Save the Payment Voucher:Review the payment voucher to ensure accuracy, and then save the entry.
Why can't we put local transactions in interstate rate?.
Local transactions cannot be put in Intrastate tax rate because local transactions are within the state and are subject to different tax rates, such as CGST and SGST. And Intrastate is subject to IGST.
Step 1: Interstate supply is where the goods or services provider is in a different state or Union Territory, and the place of supply is in a different state or Union Territory.
Step 2: Intrastate supply is where the supplier of goods or services and the place of supply is within the same state. Intrastate supplies are liable to CGST (Central Goods and Services Tax) and SGST/UTGST (State Goods and Services Tax/Union Territory Goods and Services Tax). They are levied by the Central and State/UT governments, respectively.
How do I modify pricing and vouchers in BUSY?
To modify pricing and vouchers in BUSY, you can follow these steps:
1. Open the software and go to the relevant module (e.g., Sales, Purchase, etc.).
2. Locate the voucher or item you want to modify.
3. Double-click on the voucher or item to open it.
4. Make the necessary changes to the pricing or voucher details.
5. Save the changes by clicking on the "Save" or "Update" button.
6. If you want to modify multiple vouchers together, you can use the bulk updation feature or export the vouchers to Excel, make the changes, and then import them back into BUSY.
For more detailed instructions and specific scenarios, you can refer to the BUSY documentation or contact their customer support for assistance.
I made a BC sale but it is showing as BB in my records. How can I fix this?
If you made a b2C sale but it is showing in B2B please follow these steps to solve it:
Step 1: Make sure you have selected type of dealer as UN-Registered in party master
Step 2: If using billing/shipping details option in voucher ensure that gst report basis is as per party master or as per billing/shipping details
Step 3: If it is selected as billing/shipping details it means gst report will generate according to the billing/shipping window
Step 4: If it is selected as as per party master it means gst report will generate according to the party master specified by you in voucher
Step 5: Make sure all the details specified in voucher in all the fields is accurate
The pincode I entered is not accepting digits. How can I resolve this?
To resolve the issue of the pincode not accepting 6 digits in BUSY, you can try the following steps:
1. Check if you have entered the pincode in the correct field. Make sure you are entering it in the designated pincode field.
2. Verify that you are using the correct format for the pincode. It should be a 6-digit numerical code.
3. Double-check if there are any additional characters or spaces before or after the pincode. Remove any unnecessary characters or spaces.
4. If the issue persists, try restarting the software and entering the pincode again.
If none of these steps resolve the issue, it is recommended to reach out to BUSY's customer support for further assistance.
How do I record inter-state transactions spanning different GST numbers in BUSY?
To recording inter-state transactions spanning different GST numbers in the BUSY
Step 1: Create Party Ledger for Each GST Number: Create separate party ledgers for each GST number involved in the inter-state transactions.
Step 2: Use Ledger Type General Ledger and Sub Ledger: Alternatively, use the General Ledger and Sub Ledger options to categorize and organize parties with different GST numbers.
Step 3: Select Appropriate Party Ledger During Transaction Entry: While recording transactions such as sales or purchases, select the appropriate party ledger associated with the relevant GST number.
Step 4: Specify Sale Type or Purchase Type: Depending on the nature of the transaction (sale or purchase), choose the Sale Type (for sales) or Purchase Type (for purchases) as Central- % or I/GST %, as applicable.
Can I remove the amount of freight charges from the sale amount in the GST summary as it is adjusting in sale?
If sale amount is adjusting in sale amount and you want to adjust in some other account please follow given steps:
Step 1: Take a backup of your data then Go to administration menu then click on masters submenu
Step 2: Click on bill sundry and open the freight charges master from modify or list
Step 3: After that select the adjust in sale amount option as N and select as specify here
Step 4: Tag the freight and forwarding charges account in account head to post and make sure account group of that freight should be indirect expense
Step 5: Save the changes
Step 6: Go to house keeping menu and run the regenerate dual vouchers
Step 7: After completion of this process check the report again
How to reflect discount per item or total invoice value?
If you want to apply discount on Total Invoice then you can apply Discount at bill sundry during voucher entry by following these steps:
Step 1: Go to Transaction section then select the required voucher type.
Step 2: Click on add option and then create invoice with required details
Step 3: Next, Select the Discount Bill sundry master at Bill sundry grid and mention the discount amount.
Step 4: Save the Invoice.
If you want to apply discount at Item Level ,follow the below steps:
Step 1: Go to Transaction section then select the required voucher type.
Step 2: Click on add option
Step 3: While creating voucher, You need to mention item wise discount in the discount window that will display after enter item name and its quantity.
How can I make IGST 28 percent bill in BUSY?
You can make IGST 28 percent bill in BUSY by following these steps:
Step 1: Go to administration menu then click on masters
Step 2: Then click on item and open the item master from modify or list
Step 3: Afterwards specify the tax rate of 28 percent in taxcategory field than save the master
Step 4: Then go to transactions menu then click on voucher such as sale,purchase etc then specify the necessary details such as voucher date,voucher number and party name etc.
Step 5: IF you have single tax rate of 28% in that bill select sale or purchase type as Local or central 28 percent or you can also select it as item-wise,tax inclusive or multirate then you can create a bill accordingly.
What are the best practices for invoice data entry in BUSY to avoid common errors or issues?
The best practices for invoice data entry in BUSY to avoid common errors or issues include:
Step 1. Double-checking all invoice details for accuracy before entering them into BUSY.
Step 2. Ensuring that invoice numbers are unique and not duplicated.
Step 3. Verifying that the tax codes and rates are correctly assigned to each invoice.
Step 4. Avoiding typos or extra spaces in the invoice data.
Step 5. Regularly updating and maintaining the software to the latest version.
Step 6. Keeping a backup of critical company data to prevent data loss.
Step 7. Following proper procedures for recording discounts, taxes, and other financial details in invoices.
Step 8. Reconciling invoice data with bank statements and other financial records to identify any discrepancies.
