Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What is the process for generating VVP loan invoices in BUSY?
To generate VVP loan invoices in BUSY, you need to follow these steps:
Step 1. Open the BUSY software and go to the "Invoices" section.
Step 2. Click on "Create New Invoice" or a similar option.
Step 3. Select the customer for whom you want to generate the VVP loan invoice.
Step 4. Enter the necessary details such as invoice number, date, and payment terms.
Step 5. Add the products or services related to the VVP loan.
Step 6. Specify the quantity, rate, and any applicable taxes.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Click on "Generate Invoice" or a similar option to create the VVP loan invoice.
Step 9. Save the invoice and send it to the customer.
Can I use one tax while entering data in BUSY Accounting Software?
Yes, you can use a single tax percentage for the entire invoice in BUSY Accounting Software. please follow below steps:
Step 1:Go to the Transaction option and select the voucher type sales, purchase, sales return, etc.
Step 2:Open the required voucher and fill in the relevant details like series, date, and party.
Step 3:For the sale type, select a single GST percentage, such as Local 12 percentage, Local 18 percentage, Central 12 percentage, or Central 18 percentage.
Step 4:Enter the item details as needed.
Step 5:Click on the Apply Tax button. The GST will be applied based on the selected sale type with a single GST percentage.
Save the configuration by clicking on the save button or pressing the F2 shortcut key.
How do I enter the entry of cash discount in sale voucher?
For enter cash discount in sale voucher follow the below steps:
Step 1: Go to administration then go to master menu
Step 2: In master menu go to bill sundry option and click on add
Step 3: Mention bill sundry name and take bill sundry type subtractive
Step 4: Select bill sundry nature discount and mention N in adjust in sale amount
Step 5: Now show option account head to post tag cash discount account here
Step 6: If account not create you can create through F3 and save bill sundry
Step 7: Go to transaction select voucher type sale and click on add
Step 8: Mention detail in voucher party name, item name and mention cash discount in bill sundry.
I paid freight charges to transporter. How to account for it in BUSY with GST?
To account for freight charges paid to a transporter in BUSY with GST, you can do the following step by step:
Step 1: Create a new purchase voucher in BUSY.
Step 2: Select the relevant party (the transporter) and enter the invoice details.
Step 3: Choose the purchase type as Local-RCM/UnReg.
Step 4: Then, select ITC Eligibility as Input Goods/Services.
Step 5: Add a new line item for the freight charges.
Step 6: Choose the appropriate Service tax category for the freight charges.
Step 7: Enter the amount of the freight charges.
Step 8: Save the voucher.
By following these steps, you'll be able to correctly account for freight charges in BUSY with GST.
What do I do if my GST bills are not getting generated due to configuration issues?
If your GST bills are not getting generated due to configuration issues in BUSY, you can try the following steps:
Step 1 : Click on administration
Step 2 : Configuration
Step 3 : Then features and options
Step 4 : GST/VAT
Step 5 : Check if the GST and E-Way Bill options are enabled.
Step 6 : Ensure that all the required information, such as address details and GST numbers, are correctly filled in.
Step 7 : Verify that the voucher series is configured to use the correct settings, such as party master instead of billing shipping.
Step 8 : Make any necessary changes to the configuration and save the settings.
Step 9 : Try generating the GST bills again after making the configuration changes.
Facing error while saving the invoice
Errors in invoice saving may occur for various reasons.
1. for choosing the wrong sales type or purchase type
To resolve the issue, check the item tax category and party master.
2. for user-right issue on invoice creation
to resolve the issue. Check user rights from the Administration option, then select user, then click Modify. Select the particular user and check the menu rights options for the transactions.
3. for negative stock blocking on the warning alaram option.
To resolve the issue, check the Warning Alaram from the Administration option, then select Configuration, then select Warning Alaram, and then mention Negative Stock as warning only or no actions. If you are still facing issues, you can email us the issue at support@busy.in
What information is required to file a credit note?
To file a credit note, you will need the following information:
1. Credit note number: The unique identification number assigned to the credit note.
2. Credit note date: The date when the credit note was issued.
3. Supplier's credit note number: The credit note number provided by the supplier.
4. Original invoice details: The voucher number of the original invoice against which the credit note is being issued.
5. Credit note amount: The amount of the credit note.
6. Reason for issuing the credit note: The explanation or justification for issuing the credit note.
Please note that this information may vary depending on the specific requirements of your accounting software or GST filing system.
How do I apply GST rates in BUSY invoices?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher. For example, if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
What should I do if I want to specify other state as dispatch address?
If you want to specify other state in dispatch address follow these steps:
Step 1: Go to transactions menu then click on voucher such as sale
Step 2: Click on add to create a new voucher then specify the required fields such as voucher number,date sale or purchase type and party name etc
Step 3: Go to item grid and do the item entry as required then while saving the voucher a transport window will appear
Step 4: Select ewaybill required option as Y and select other neccesary fields then select transaction type as Bill from dispatch from and select dispatch details required option as Y and then specify the dispatch address alongwith state and save the voucher
How can I save vouchers correctly in BUSY before generating e-bills?
To save vouchers correctly in BUSY before generating e-bills, follow these steps:
Step 1 : CLick on transactions
Step 2 : Select voucher type and click on add
Step 3 : Enter all the necessary details in the voucher, such as party name, invoice number, date, and item details.
Step 4 : Double-check the accuracy of the entered information.
Step 5: Click on the "Save" button to save the voucher.
Step 6 : Ensure that the voucher is saved in the correct ledger and under the appropriate category.
Step 7 : Repeat the process for all the vouchers that need to be saved.
Step 8 : Once all the vouchers are saved, you can proceed to generate e-bills using the saved voucher information.
