Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What is the process for generating VVP loan invoices in BUSY?
To generate VVP loan invoices in BUSY, you need to follow these steps:
Step 1. Open the BUSY software and go to the "Invoices" section.
Step 2. Click on "Create New Invoice" or a similar option.
Step 3. Select the customer for whom you want to generate the VVP loan invoice.
Step 4. Enter the necessary details such as invoice number, date, and payment terms.
Step 5. Add the products or services related to the VVP loan.
Step 6. Specify the quantity, rate, and any applicable taxes.
Step 7. Review the invoice details and make any necessary adjustments.
Step 8. Click on "Generate Invoice" or a similar option to create the VVP loan invoice.
Step 9. Save the invoice and send it to the customer.
I paid freight charges to transporter. How to account for it in BUSY with GST?
To account for freight charges paid to a transporter in BUSY with GST, you can do the following step by step:
Step 1: Create a new purchase voucher in BUSY.
Step 2: Select the relevant party (the transporter) and enter the invoice details.
Step 3: Choose the purchase type as Local-RCM/UnReg.
Step 4: Then, select ITC Eligibility as Input Goods/Services.
Step 5: Add a new line item for the freight charges.
Step 6: Choose the appropriate Service tax category for the freight charges.
Step 7: Enter the amount of the freight charges.
Step 8: Save the voucher.
By following these steps, you'll be able to correctly account for freight charges in BUSY with GST.
Can I use one tax while entering data in BUSY Accounting Software?
Yes, you can use a single tax percentage for the entire invoice in BUSY Accounting Software. please follow below steps:
Step 1:Go to the Transaction option and select the voucher type sales, purchase, sales return, etc.
Step 2:Open the required voucher and fill in the relevant details like series, date, and party.
Step 3:For the sale type, select a single GST percentage, such as Local 12 percentage, Local 18 percentage, Central 12 percentage, or Central 18 percentage.
Step 4:Enter the item details as needed.
Step 5:Click on the Apply Tax button. The GST will be applied based on the selected sale type with a single GST percentage.
Save the configuration by clicking on the save button or pressing the F2 shortcut key.
How do I enter the entry of cash discount in sale voucher?
For enter cash discount in sale voucher follow the below steps:
Step 1: Go to administration then go to master menu
Step 2: In master menu go to bill sundry option and click on add
Step 3: Mention bill sundry name and take bill sundry type subtractive
Step 4: Select bill sundry nature discount and mention N in adjust in sale amount
Step 5: Now show option account head to post tag cash discount account here
Step 6: If account not create you can create through F3 and save bill sundry
Step 7: Go to transaction select voucher type sale and click on add
Step 8: Mention detail in voucher party name, item name and mention cash discount in bill sundry.
What information is required to file a credit note?
To file a credit note, you will need the following information:
1. Credit note number: The unique identification number assigned to the credit note.
2. Credit note date: The date when the credit note was issued.
3. Supplier's credit note number: The credit note number provided by the supplier.
4. Original invoice details: The voucher number of the original invoice against which the credit note is being issued.
5. Credit note amount: The amount of the credit note.
6. Reason for issuing the credit note: The explanation or justification for issuing the credit note.
Please note that this information may vary depending on the specific requirements of your accounting software or GST filing system.
How do I apply GST rates in BUSY invoices?
The GST rate applied on the invoices in BUSY depends on the sale type that you choose while entering the voucher. For example, if you select I/GST-12% as the sale type, the invoice will have 12% GST for inter-state transactions. Similarly, if you select L/GST-18% as the sale type, the invoice will have 18% GST for intra-state transactions and so on. You can choose from different sale types according to your business needs and GST rules.
Furthermore if you choose Item-wise, Multirate & Tax inclusive as the sale type, the GST rate will be taken from the item masters. This means that you can have different GST rates for different items in the same invoice.
How can I save vouchers correctly in BUSY before generating e-bills?
To save vouchers correctly in BUSY before generating e-bills, follow these steps:
Step 1 : CLick on transactions
Step 2 : Select voucher type and click on add
Step 3 : Enter all the necessary details in the voucher, such as party name, invoice number, date, and item details.
Step 4 : Double-check the accuracy of the entered information.
Step 5: Click on the "Save" button to save the voucher.
Step 6 : Ensure that the voucher is saved in the correct ledger and under the appropriate category.
Step 7 : Repeat the process for all the vouchers that need to be saved.
Step 8 : Once all the vouchers are saved, you can proceed to generate e-bills using the saved voucher information.
How to apply discounts and taxes to invoices in BUSY?
We can apply discount and Taxes At Item Level & At Voucher Level.
For Discount At Item Level :
Step 1:- Administration
Step 2:- Configuration
Step 3:- Voucher Series Configuration
Step 4:- Select Voucher Type & Series
Step 5:- Voucher Configuration
Step 6:- Enable the Item Wise Discount
Step 7:- During Voucher Entry, Discount window will popup for each Item.
For Tax At Item Level :
Step 1: During Voucher Entry, Select Sale Purchase Type of Local and Central - Either Itemwise or Tax Inclusive.
For Voucher Level : Discount can apply the Discount Bill sundry which will calculate on Overall voucher amount.
For Voucher Level : Tax Rate Select the Sale Purchase Type - Multi Rate , Single Rate and apply the Bill Sundry through F4.
How can i create purchase bill for service in BUSY?
To create the purchase voucher for services in BUSY, follow the below steps:
Step 1: Go to administration section then click on master menu and click on item tab.
Step 2: Now, select add tab then specify the item name, group, n.a in unit field, tax category, HSN code and select specify here in specify sales account field and tag then service account in it.
Step 3: After mention all the details in item master, you can save it.
Step 4: Next, Go to administration section then click on purchase invoice and select add tab.
Step 5: Now, update the invoice number, date, party name, select item details and amount then apply charges at item level and save the invoice.
when I try to make changes to an existing invoice, it shows the invoice has already exist, do you want to contnue ?
Issue: When I try to edit an existing invoice, it says the invoice already exists, and it asks if I want to continue. Why does this happen?
Step 1: Understand the Problem
The issue occurs because the system has detected that there is already an invoice with the same number in the same voucher series or a different series of same voucher.
Step 2: Resolve the Issue
To fix this, you need to make changes to the invoice number. By giving the invoice a different number, you can avoid conflicts with existing invoices. This will resolve the problem, and you should be able to continue making the changes you need.
