Frequently Asked
Questions

Q: How to add the ship-to address in sales voucher?

To add the ship-to address in sales voucher you need to follow below steps: Step 1: Go to Administration and then click on Configuration. Step 2: Under Configuration tab Click on Voucher Series Configuration. Step 3: Then Click on the voucher type such as sales. Step 4: Then select the voucher series and click on voucher configuration. Step 5: Enable Separate Billing Shipping details by making Y then save the configurations. Step 6: Then go to Transaction and click on Sales option. Step 7: Click on Add and while adding sales voucher just after you select the customer account, billing shipping window will appear.There you have to enter your ship to address details.

Q: How do I cancel a bill in BUSY

You can cancel any voucher in BUSY software If you want to cancel one voucher,Please follow the given steps Step 1) Modify that bill which one you want to cancel Step 2) Press Ctrl with X Step 3) It will ask to cancel, click on YES if you want to cancel oterwise click on No If you want to cancel multiple voucher, please follow the given steps Step1) Open respective report, like if you want to cancel sale vouchers then open sale report Step2) Select the entries which you want to cancel Step3) Press Ctrl with X Step4) It will ask to cancel, click on YES if you want to cancel oterwise click on No

Q: Can I edit supplier or customer details in a voucher after saving and finalizing it?

You can edit supplier or customer details in a voucher after saving and finalizing it as per given steps 1.Open your company and go to administration 2.Select voucher in which particular supplier used 3.Open voucher and select the party and by using shortcut alter plus M 4.Now modify party master will be opened,can make required changes in master and save the changes 5.After modifying party master,save voucher Note:It is recommended that if you have saved voucher and then modify party details of party used in voucher,it may affect deatils used in your voucher and also may affect if gst return in filled for that period in which party used in voucher

Q: How can I add a new machine purchase as asset entry in BUSY Accounting Software?

To add machinery purchase in BUSY follow the steps below: Step 1: Go to administration then master Step 2: Select item then add Step 3: Mention Machinery name in master Step 4: Then in Specify purchase account mention specify here and tagg asset account Step 5: Then mention no in maintain stock balance then save item master Step 6: Now go to transaction then select purchase Step 7: Click on add now mention voucher date , voucher number , purchase type and party Step 8: Then in ITC eligibility field mention capital goods Step 9: Now select item , quantity and price then apply tax and save

Q: What is the process to do sales return for an interstate transaction done earlier?

To post voucher for sale return in BUSY you can follow the steps below: Step 1: Go to transaction then select sale return and click on add Step 2: Mention header details and take same sale type in sale return as mentioned in the origial sale voucher Step 3: Then after mention party window will appear for mention original invoice number. Step 4: Mention original sale invoice number as it is then mention other details in voucher Step 5: Then mention all other details in voucher and save. By following these steps you will be able to post sale return in BUSY.

Q: How do I create a bill from multiple quotations in BUSY?

To create a sales bill from multiple quotations, you can follow these steps: Step 1: Go to the Transaction menu and select Sales. Step 2: Click on Add and enter the necessary details, such as Date, Voucher No., Party name, etc. Make sure the Party name is the same as in the quotations. Step 3: On the item row, press F11 to see a window that shows you the pending quotation list. You can select the quotations that you want to adjust in the sales bill. Step 4: After selecting the quotations, the item details, such as quantity and price, will be automatically filled. You can now save the bill.

Q: What are the various data entry sections available for recording transactions?

When you open the company then on top you will find the transaction tab. In the transaction tab, you can do the transaction related to below voucher.You can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher. Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return. Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items. Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.

Q: How to enter multi-rate invoices with taxable and non-taxable values?

Here are the steps for creating multirate invoices with taxable and non-taxable values: Step 1: Go to Transaction Menu Step 2: Click on Voucher Step 3: Then click on ADD and when raise new bill then salect in sale or purchase tax type as MULTYRATE GST Step 4: After enter neccessary details then go to Bill sundry field and press F4 to apply Tax. Note : If the tax category is defined as taxable in the item, tax will be levied. If the tax category is marked as exempt in the item master, no tax will be applied on the voucher.

Q: What books of accounts and records do I need to maintain under GST?

If you Want To Know the books of accounts and records to maintain under GST in BUSY you can follow these steps: 1.Open the BUSY. 2.Then Go to the Transaction In Transaction You Can Find All Voucher Types like Purchase, sales, Journal, payment, Receipt etc. 3.Then Click on Voucher Type In which You Want To enter Transaction. 4.Then 3 Options Appear, Add, Modify, List. 5.If Want to Add New Voucher Click on Add. 6.Enter the date of the transaction and other relevant details & Save the voucher. 7.If You Take GST nature Then it Will be Consider Under GST.

Q: How to effect the freight value in cost of goods for sale?

If you want to effect the freight value in cost of goods for sale please follow these steps: Step 1: Go to administration menu Then click on masters sub menu Step 2: Afterwards select the bill sundry Step 3: Then open the freight bill sundry from modify or list button Step 4: Then select affects the cost of goods in sale option as Y to enable it and then save the bill sundry master Step 5: If you have existing bills where you have used the freight bill sundry in that case take a backup of your data and then go to house keeping menu and then run regenerate dual vouchers.

Find Solutions to Common Issues Related to configurations - voucher entry both

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How to add the ship-to address in sales voucher?

To add the ship-to address in sales voucher you need to follow below steps:
Step 1: Go to Administration and then click on Configuration.
Step 2: Under Configuration tab Click on Voucher Series Configuration.
Step 3: Then Click on the voucher type such as sales.
Step 4: Then select the voucher series and click on voucher configuration.
Step 5: Enable Separate Billing Shipping details by making Y then save the configurations.
Step 6: Then go to Transaction and click on Sales option.
Step 7: Click on Add and while adding sales voucher just after you select the customer account, billing shipping window will appear.There you have to enter your ship to address details.

How do I cancel a bill in BUSY

You can cancel any voucher in BUSY software
If you want to cancel one voucher,Please follow the given steps
Step 1) Modify that bill which one you want to cancel
Step 2) Press Ctrl with X
Step 3) It will ask to cancel, click on YES if you want to cancel oterwise click on No
If you want to cancel multiple voucher, please follow the given steps
Step1) Open respective report, like if you want to cancel sale vouchers then open sale report
Step2) Select the entries which you want to cancel
Step3) Press Ctrl with X
Step4) It will ask to cancel, click on YES if you want to cancel oterwise click on No

Can I edit supplier or customer details in a voucher after saving and finalizing it?

You can edit supplier or customer details in a voucher after saving and finalizing it as per given steps
1.Open your company and go to administration
2.Select voucher in which particular supplier used
3.Open voucher and select the party and by using shortcut alter plus M
4.Now modify party master will be opened,can make required changes in master and save the changes 
5.After modifying party master,save voucher
Note:It is recommended that if you have saved voucher and then modify party details of party used in voucher,it may affect deatils used in your voucher and also may affect if gst return in filled for that period in which party used in voucher

How can I add a new machine purchase as asset entry in BUSY Accounting Software?

To add machinery purchase in BUSY follow the steps below:
Step 1: Go to administration then master 
Step 2: Select item then add 
Step 3: Mention Machinery name in master 
Step 4: Then in Specify purchase account mention specify here and tagg asset account 
Step 5: Then mention no in maintain stock balance then save item master 
Step 6: Now go to transaction then select purchase 
Step 7: Click on add now mention voucher date , voucher number , purchase type and party 
Step 8: Then in ITC eligibility field mention capital goods 
Step 9: Now select item , quantity and price then apply tax and save

What is the process to do sales return for an interstate transaction done earlier?

To post voucher for sale return in BUSY you can follow the steps below:
 Step 1: Go to transaction then select sale return and click on add
 Step 2: Mention header details and take same sale type in sale return as mentioned in the origial sale voucher 
 Step 3: Then after mention party window will appear for mention original invoice number. 
 Step 4: Mention original sale invoice number as it is then mention other details in voucher
 Step 5: Then mention all other details in voucher and save.
 By following these steps you will be able to post sale return in BUSY.

How do I create a bill from multiple quotations in BUSY?

To create a sales bill from multiple quotations, you can follow these steps:
Step 1: Go to the Transaction menu and select Sales.
Step 2: Click on Add and enter the necessary details, such as Date, Voucher No., Party name, etc. Make sure the Party name is the same as in the quotations.
Step 3: On the item row, press F11 to see a window that shows you the pending quotation list. You can select the quotations that you want to adjust in the sales bill.
Step 4: After selecting the quotations, the item details, such as quantity and price, will be automatically filled. You can now save the bill.

What are the various data entry sections available for recording transactions?

When you open the company then on top you will find the transaction tab. In the transaction tab, you can do the transaction related to below voucher.You can create Dual Voucher, Accounting Voucher and Pure Inventory Voucher.
Dual Voucher : Here Accounting and Inventory both get hit. Vouchers which are Sales, Purchase, Sales Return and Purchase Return.
Accounting Voucher : It refers to where only Accounting get hit. Vouchers which are Payment, Receipt, Journal,Contra, Debit and Credit note without Items.
Pure Inventory Voucher : It refers to where Only Inventory get hit. Vouchers which Matrial issue to party, Material Receive from Party, Stock Journal, Stock Transfer, Production and Unassemble.

How to enter multi-rate invoices with taxable and non-taxable values?

Here are the steps for creating multirate invoices with taxable and non-taxable values:
 Step 1: Go to Transaction Menu 
 Step 2: Click on Voucher 
 Step 3: Then click on ADD and when raise new bill then salect in sale or purchase tax type as MULTYRATE GST 
 Step 4: After enter neccessary details then go to Bill sundry field and press F4 to apply Tax.
 Note : If the tax category is defined as taxable in the item, tax will be levied. If the tax category is marked as exempt in the item master, no tax will be applied on the voucher.

What books of accounts and records do I need to maintain under GST?

If you Want To Know the books of accounts and records to maintain under GST in BUSY you can follow these steps: 
 1.Open the BUSY. 
 2.Then Go to the Transaction In Transaction You Can Find All Voucher Types like Purchase, sales, Journal, payment, Receipt etc. 
 3.Then Click on Voucher Type In which You Want To enter Transaction. 
 4.Then 3 Options Appear, Add, Modify, List. 
 5.If Want to Add New Voucher Click on Add. 
 6.Enter the date of the transaction and other relevant details & Save the voucher. 
 7.If You Take GST nature Then it Will be Consider Under GST.

How to effect the freight value in cost of goods for sale?

If you want to effect the freight value in cost of goods for sale please follow these steps:
Step 1: Go to administration menu Then click on masters sub menu
Step 2: Afterwards select the bill sundry
Step 3: Then open the freight bill sundry from modify or list button
Step 4: Then select affects the cost of goods in sale option as Y to enable it and then save the bill sundry master
Step 5: If you have existing bills where you have used the freight bill sundry in that case take a backup of your data and then go to house keeping menu and then run regenerate dual vouchers.

Frequently AskedQuestions