Frequently Asked
Questions

Q: How can I add a new machine purchase as asset entry in BUSY Accounting Software?

To add machinery purchase in BUSY follow the steps below: Step 1: Go to administration then master Step 2: Select item then add Step 3: Mention Machinery name in master Step 4: Then in Specify purchase account mention specify here and tagg asset account Step 5: Then mention no in maintain stock balance then save item master Step 6: Now go to transaction then select purchase Step 7: Click on add now mention voucher date , voucher number , purchase type and party Step 8: Then in ITC eligibility field mention capital goods Step 9: Now select item , quantity and price then apply tax and save

Q: What is the process to do sales return for an interstate transaction done earlier?

To post voucher for sale return in BUSY you can follow the steps below: Step 1: Go to transaction then select sale return and click on add Step 2: Mention header details and take same sale type in sale return as mentioned in the origial sale voucher Step 3: Then after mention party window will appear for mention original invoice number. Step 4: Mention original sale invoice number as it is then mention other details in voucher Step 5: Then mention all other details in voucher and save. By following these steps you will be able to post sale return in BUSY.

Q: I am having issues with incorrect taxes being calculated in BUSY invoices. What should I check?

You should check below steps to resolve the issues with incorrect taxes being calculated in BUSY: Step 1: Go in relevant voucher. Step 2: Check that you have mention sale/purchase type correctly, as local or central. Step 3: Then press ALT + M in item master and check tax category. Step 4: Ensure the correct tagging of Bill sundry. Step 5: Apply tax through F4 in bill sundry. Step 6: After backup data, Go in House-Keeping section. Step 7: Then click on recalculate item tax amount. Step 8: Ensure you are applying tax through F4 in bill sundry. For further share your concern on support@busy.in

Q: The place of supply is not showing as local in BUSY even though my business is within the same state. What should I do to fix this?

If supply is not showing local even if your company belongs to same state,first you have to check your company state and gstin is correctly mentioned in company information and on the other hand,while add any transaction,if you apply central tax istead of local tax in sale type for party belonging to same stat,then it will show central tax,so also while add transaction or invoice,also check billing party is either of same state or another state,according to that you have to select sale type as local or central and then tax will be applied accordngly and transaction will be shown accordingly too in gst reports

Q: I want to check the category associated with a particular goods receipt. How can I find this information?

To check the category associated with a particular goods receipt, you can follow these steps: Step 1: This option you will get it from administration and then configuration menu. Step 2 : Open inventory menu from features & option . Step 3 : Enable the Goods Receipt means Purchase challan . Step 4 : Go to transaction menu and view the Mat. recvd from party option . Step 5 : Add purchase challan Step 6 : select transaction type as purchase Challan . View all details . Step 7 : Add relavant information in challan and save the challan .

Q: How can we generate automatic alias for the items in BUSY?

If you want to generate automatic alias for the items in BUSY please follow these steps: Step 1: Go to add-on menu in BUSY Step 2: Then click on item bar-code printing Step 3: Then click on auto generate item code/alias option Step 4: You can generate the alias for all item or group of items as required Step 5: Then select the prefix and suffix and starting number as required Step 6: If you want to overwrite existing item alias if alias already mentioned in some of items select overwrite as Yes otherwise select is as no and click on generate alias button and click on yes button and proceed

Q: How do I record loan accounts and the associated interests?

If you want to record a loan account and its interest, follow these steps: Step 1: First, create the loan account. To do this go to Administration, then Masters, and then Accounts. Step 2: Click on Add and enter the name of your account. Assign it to the group under Loans. Step 3: Proceed to the transaction menu and make the necessary entries. Step 4: For interest calculation, go to the Display menu and click on Interest Calculation. Step 5: Select the interest calculation basis enter the interest rate and calculate the interest. Step 6: press F4 for automatic voucher entry of interest, or you can enter the voucher manually.

Q: How can I test creating sample bills within BUSY?

To test creating sample bills within BUSY, you can follow these steps: Step 1 : Click on transactions Step 2: Select voucher type Step 3 : Go to the "Billing" or "Invoicing" section. Step 4 : Click on "Create New Bill" or "Add New Invoice". Step 5 : Enter the necessary details such as customer information, item details, and amounts. Step 6 : Save the bill without finalizing it. Step 7: Verify that all the information is correct and matches your requirements. Step 8 : Once you are satisfied, you can finalize the bill and generate it. Step 9 : Check if the bill is generated successfully and if all the details are accurate.

Q: How do I add cess for purchase and sales?

You can add cess for purchase and sales after enabling the cess from the GST VAT option. Pls follow the below steps. Step 1: Click on administration and then configuration Step 2: Then features and options choose the GST VAT option then enable the cess option and save it Step 3: Go to administration and then masters. select the item and open the tax catgeory from alt + m shortcut key adn enter the cess rate then save it. Step 4: During voucher entry, you can apply the cess either at item level or at voucher level as per the sale purchase type has been selected by you.

Q: I am not able to add a particular expense amount to the taxable value. Can you guide me on how to do this?

If you want to add the expense amount in the taxable value. Then either create and apply the expense bill sundry in the voucher before the GST bill sundry or can create expense as an item master. Pls follow the below steps : Step 1: Click on Administration Step 2: Then Masters Step 3: Then Item Step 4: Then Add by the expense name Step 5: In the left side, mention the expense account under specify purchase account so it will show in the expense head in balance sheet. Enable the dont maintain stock balance option so that stock will not get maintain.

Find Solutions to Common Issues Related to configurations - voucher entry both

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can I add a new machine purchase as asset entry in BUSY Accounting Software?

To add machinery purchase in BUSY follow the steps below:
Step 1: Go to administration then master 
Step 2: Select item then add 
Step 3: Mention Machinery name in master 
Step 4: Then in Specify purchase account mention specify here and tagg asset account 
Step 5: Then mention no in maintain stock balance then save item master 
Step 6: Now go to transaction then select purchase 
Step 7: Click on add now mention voucher date , voucher number , purchase type and party 
Step 8: Then in ITC eligibility field mention capital goods 
Step 9: Now select item , quantity and price then apply tax and save

What is the process to do sales return for an interstate transaction done earlier?

To post voucher for sale return in BUSY you can follow the steps below:
 Step 1: Go to transaction then select sale return and click on add
 Step 2: Mention header details and take same sale type in sale return as mentioned in the origial sale voucher 
 Step 3: Then after mention party window will appear for mention original invoice number. 
 Step 4: Mention original sale invoice number as it is then mention other details in voucher
 Step 5: Then mention all other details in voucher and save.
 By following these steps you will be able to post sale return in BUSY.

I am having issues with incorrect taxes being calculated in BUSY invoices. What should I check?

You should check below steps to resolve the issues with incorrect taxes being calculated in BUSY:
 Step 1: Go in relevant voucher.
 Step 2: Check that you have mention sale/purchase type correctly, as local or central.
 Step 3: Then press ALT + M in item master and check tax category.
 Step 4: Ensure the correct tagging of Bill sundry.
 Step 5: Apply tax through F4 in bill sundry.
 Step 6: After backup data, Go in House-Keeping section.
 Step 7: Then click on recalculate item tax amount.
 Step 8: Ensure you are applying tax through F4 in bill sundry.
 For further share your concern on support@busy.in

The place of supply is not showing as local in BUSY even though my business is within the same state. What should I do to fix this?

If supply is not showing local even if your company belongs to same state,first you have to check your company state and gstin is correctly mentioned in company information and on the other hand,while add any transaction,if you apply central tax istead of local tax in sale type for party belonging to same stat,then it will show central tax,so also while add transaction or invoice,also check billing party is either of same state or another state,according to that you have to select sale type as local or central and then tax will be applied accordngly and transaction will be shown accordingly too in gst reports

I want to check the category associated with a particular goods receipt. How can I find this information?

To check the category associated with a particular goods receipt, you can follow these steps:
 Step 1: This option you will get it from administration and then configuration menu.
 Step 2 : Open inventory menu from features & option . 
 Step 3 : Enable the Goods Receipt means Purchase challan . 
 Step 4 : Go to transaction menu and view the Mat. recvd from party option . 
 Step 5 : Add purchase challan 
 Step 6 : select transaction type as purchase Challan . View all details . 
 Step 7 : Add relavant information in challan and save the challan .

How can we generate automatic alias for the items in BUSY?

If you want to generate automatic alias for the items in BUSY please follow these steps:
Step 1: Go to add-on menu in BUSY
Step 2: Then click on item bar-code printing
Step 3: Then click on auto generate item code/alias option
Step 4: You can generate the alias for all item or group of items as required
Step 5: Then select the prefix and suffix and starting number as required
Step 6: If you want to overwrite existing item alias if alias already mentioned in some of items select overwrite as Yes otherwise select is as no and click on generate alias button and click on yes button and proceed

How do I record loan accounts and the associated interests?

If you want to record a loan account and its interest, follow these steps:
Step 1: First, create the loan account. To do this go to Administration, then Masters, and then Accounts.
Step 2: Click on Add and enter the name of your account. Assign it to the group under Loans.
Step 3: Proceed to the transaction menu and make the necessary entries.
Step 4: For interest calculation, go to the Display menu and click on Interest Calculation.
Step 5: Select the interest calculation basis enter the interest rate and calculate the interest.
 Step 6: press F4 for automatic voucher entry of interest, or you can enter the voucher manually.

How can I test creating sample bills within BUSY?

To test creating sample bills within BUSY, you can follow these steps:
Step 1 : Click on transactions
Step 2: Select voucher type
Step 3 : Go to the "Billing" or "Invoicing" section.
Step 4 : Click on "Create New Bill" or "Add New Invoice".
Step 5 : Enter the necessary details such as customer information, item details, and amounts.
Step 6 : Save the bill without finalizing it.
Step 7: Verify that all the information is correct and matches your requirements.
Step 8 : Once you are satisfied, you can finalize the bill and generate it.
Step 9 : Check if the bill is generated successfully and if all the details are accurate.

How do I add cess for purchase and sales?

You can add cess for purchase and sales after enabling the cess from the GST VAT option.
Pls follow the below steps.
Step 1: Click on administration and then configuration
Step 2: Then features and options choose the GST VAT option then enable the cess option and save it 
Step 3: Go to administration and then masters. select the item and open the tax catgeory from alt + m shortcut key adn enter the cess rate then save it.
Step 4: During voucher entry, you can apply the cess either at item level or at voucher level as per the sale purchase type has been selected by you.

I am not able to add a particular expense amount to the taxable value. Can you guide me on how to do this?

If you want to add the expense amount in the taxable value. Then either create and apply the expense bill sundry in the voucher before the GST bill sundry or can create expense as an item master.
 Pls follow the below steps :
 Step 1: Click on Administration
 Step 2: Then Masters
 Step 3: Then Item 
 Step 4: Then Add by the expense name
 Step 5: In the left side, mention the expense account under specify purchase account so it will show in the expense head in balance sheet. Enable the dont maintain stock balance option so that stock will not get maintain.

Frequently AskedQuestions