Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
How does the recurring transactions/subscriptions feature work?
If you want to record recurring transactions in BUSY, you can use the feature of Voucher Replication. This feature allows you to post transactions automatically for a specific period of time. Let us understand ho it works in detail.
Step 1: Open your company then go to the Administration tab...
What is the difference between a credit note and a debit note, and how do they affect inventory balances in voucher entries?
A credit note and a debit note are both accounting documents used to record adjustments to financial transactions. The main difference lies in their purpose and the effect they have on inventory balances in voucher entries
Credit Note:
Step1: Purpose: A credit note is issued by a seller to a buyer to acknowledge a reduction in the amount owed by the buyer. It is usually issued for various reasons, such as returns, discounts, or overpayments.
Step2: Effect on Inventory Balances: When a credit note is issued for a returned or defective item, it reduces the quantity of inventory on hand. This decrease in inventory is recorded as a credit entry in the inventory account, reducing its value.
Debit Note:
Step 1 : Purpose: A debit note is issued by a buyer to a seller to acknowledge an increase in the amount owed to the seller. It is typically issued for reasons such as undercharges, additional goods received, or corrections in pricing.
Step:2: Effect on Inventory Balances: When a debit note is issued for an undercharged item or additional goods received, it increases the quantity of inventory on hand. This increase in inventory is recorded as a debit entry in the inventory account, increasing its value
What is a production voucher entry in accounting?
The production voucher entry provides valuable insights into the manufacturing operations, helps manage inventory levels, and facilitates accurate cost accounting
Step1: Raw Material Consumption: The Production voucher entry records the quantities of raw materials used in the production process. It helps track the usage of each raw material for different products.
Step 2 :Finished Goods Production: The voucher entry records the quantities of finished goods produced as per the production order. It enables businesses to monitor their production output and align it with sales requirements.
Step 3 : Bill of Materials (BOM): The Production voucher entry often integrates with a BOM, which lists all the raw materials and their quantities required to produce a finished product. This ensures proper allocation and tracking of resources.
Step 4 : Production Planning: With data from the production voucher entry, businesses can plan their production schedules and optimise the use of resources and production capacity.
Step 5 : Cost Analysis: The production voucher entry facilitates cost analysis for each production order, allowing businesses to assess profitability, pricing strategies, and cost optimization opportunities.
Step 6 : Quality Control: BUSY accounting software may integrate quality control features within the production voucher entry to ensure compliance with quality standards and track inspection results.
How do I add expenses like freight charges to the total turnover amount in reports?
If you want to add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps:
To add expenses like freight charges to the total turnover amount or in sales amouunt follow the below steps:
1. If you charge expenses at Bill sundry level then
Step 1: Go to administration and then click on masters menu
Step 2: Now select the bill sundry tab and click on modify to access on mdify mode
Step 3: Select the expense bill sundry master, for example, freight charges, and specify Y for Adjust in sale amount from accounting in sale configuration.
Step 4: Save the configuration. Your expense will now be added to the sales ledger.
2. If you charge expenses at Item level then,
Step 1: Go to administration and then click on masters menu
Step 2: Now select the Item tab and click on modify to access on mdify mode.
Step 3: Select the expense item master, such as freight charges, and indicate Not required for sales account tagging
Step 4: Save the configuration. Your expense will now be added to the sales ledger.
What is the right way to show additional charges like cleaning, folding etc on invoices?
You can show additional charges as a item or as a bill sundry
To show additional charges as item follow below mentioned steps:
Step 1: Go to administration menu
Step 2: Then click on masters option and click on item then click on add option
Step 3: Then add a item specify name and select unit as NA
Step 4: Set do not maintain stock balance option as yes in item master and save it
Step 5: Then go to transactions tab and you can select an invoice and you can use the additional charges as an item
To show additional charges as bill sundry follow these steps:
Step 1: Go to administration menu
Step 2: Then click on masters option
Step 3: Then click on bill sundry
Step 4: Then click on add option and you can create bill sundry and it will be treated as additional charges
step 5: Then click on add option then specify bill sundry name
Step 6: Make sure to select bill sundry type as addictive
Step 7: You can select bill sundry as percentage base,per quantity base and as absolute amount
Step 8: Then go to transaction tab and create a invoice and you can use that bill sundry as a additional charges
How to merge duplicate entries, create audit trails, generate reports in BUSY?
You can cancel or delete an entry if there are duplicate entries. To cancel an entry, first open the entry and use the shortcut key ALT + X and to delete an entry, first open the entry and use the key F8
And
To maintain the Audit Trail in BUSY, Follow the steps given below:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Features / Options
Step 4 : General
Step 5 : Enable in Maintain Audit Trail feature. (This feature is enabled by default, in case you specify CIN or Company's GSTIN in the company, because as per MCA guidelines, Audit Trail is mandatory for private limited and public limited companies)
Step 6 : To view the Audit Trail report, Go to Display, then Check List and press Enter on Audit Trail.
And
When users enter transactions into vouchers at the company, these transactions are added to the report. Because the report is generated on the basis of transactions. Follow the steps given below to view the report:-
Step 1 : Open Company in BUSY
Step 2 : Go to Display, various reports are available in BUSY, you can view this report as per your requirement
How to apply the correct tax rate to freight and forwarding charges in BUSY invoices?
Follow below steps to apply the correct tax rate to frieght and forwarding charges in BUSY invoices:
Step 1: Open relevant voucher.
Step 2: Specify all the details.
Step 3: Then apply freight and forwarding charges as bill sundry.
Step 4: If bill sundry not created before then press F3 on bill sundry and create with given option.
Step 5: Define name, nature other required configuration of bill sundry and save it.
Step 6: You can apply it as an item also.
Step 7: Create an item master of freight and forwarding.
Step 8: Define the group , and unit name as N/A , mention tax category as service % and HSN code of that charges.
Step 9: In bottom of master there's an option of specify sales account , you can tag it as per your requirement (this item will impact on specifed account which you have tagged)
Step 10: Select Y in don't maintain stock balance.
Step 11: Save the master and can use in invoice.
Further can share concern on support@busy.in , so that we can help you accordingly.
I have a product that normally has GST taxes added. But when purchasing from a composition dealer, the product shows error. How can I record purchase of taxable items from composition dealers?
If you have a product that normally has GST taxes added, But when you purchase from a composition dealer, the product shows errors. To record the purchase of taxable items from composition dealers, you need to follow the below steps:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
The above setting will help post the voucher for the composition dealer.
How can I enter vouchers in BUSY?
To Enter Vouchers in BUSY you have to follow the below given steps:-
Step 1: For Entering A Sale Bill you have to go Transaction menu then click on Sale or Supply outward option then Add button.
Step 2: Then have to mention Header Information as Party name,Date,series In Sale type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Sale type.
Step 3: For Entering A Purchase voucher you have to go Transaction menu then click on Purchase or Supply Inward option then Add button.
Step 4: Then have to mention Header Information as Party name,Date,series In Purchase type you can mention Central or Local Multi rate if are using multitax rate items in vouchers either can mention one Tax rate specific Purhcase type.
Step 5: For Entering Cash or bank amount that you are Receving can do entry under Receipt voucher Under Transaction menu and Vice versa for paying cash or via bank can enter Payment voucher.
Step 6: For Any Expense entry or any other entry that you want to do you can do in Journal voucher( as this is a common voucher).
What is the process to enter export bill in BUSY to avail GST input?
To enter export bill in BUSY and avail GST input, you need to follow below steps:
Step 1: Go to Transactions then click on Sales/ Supply Outward.
Step 2: Then Add Sales voucher then add date,voucher number
Step 3: Then select sales type as central export and have to choose taxable or exempt according to bill requirement.
Step 4: Then Add party details with PIn Code as 999999
Step 5: Then enter the shipping details of the last location where your items are going to dispatched.
Step 6: Enter Item details, quantity and price details .
Step 7: Further you need to enter the shipping bill number, shipping bill date, and the port code from where your goods will be dispatched.
Step 8: After saving invoice, go to Display, GST Reports then gst returns and check the relevant GST return table then the invoice is reflecting or not.
Step 9: As it would reflect in GSTR 1 Section 6A Exports. Then you can file your return and claim GST accordingly.
It is advisable to consult with a tax professional or refer to the official GST guidelines for specific instructions on claiming the GST input.
