Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
I want to link a credit/debit note to a particular invoice. How can I do this in the software?
if you want to link debit/credit note to a particular invoice please follow these steps:
While making a debit and credit note you can link it with a particular invoice through bill by bill adjustment feature
To enable this feature and link it with invoice please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Then click on accounts tab after that tick the bill by bill details option to enable it
Step 5: After that make sure bill by bill details option should be enable in party master
Step 6: Then while creating invoice such as sale and purchase a popup window will appear you need to select method as new reference and specify reference number and amount etc then proceed and save the invoice
Step 7: After that when you will generate debit or credit note with the same party you will get same window in that voucher also
Step 8: So specify adjustment as method then proceed
Step 9: Afterwards your debit and credit note will successfully link with a invoice
Why are my credit/debit notes not getting linked to the relevant purchase/sale invoice automatically in the software?
if you want to link debit/credit note to a particular invoice please follow these steps:
While making a debit and credit note you can link it with a particular invoice through bill by bill adjustment feature
To enable this feature and link it with invoice please follow these steps:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Then click on accounts tab after that tick the bill by bill details option to enable it
Step 5: After that make sure bill by bill details option should be enable in party master
Step 6: Then while creating invoice such as sale and purchase a popup window will appear you need to select method as new reference and specify reference number and amount etc then proceed and save the invoice
Step 7: After that when you will generate debit or credit note with the same party you will get same window in that voucher also
Step 8: So specify adjustment as method then proceed
Step 9: Afterwards your debit and credit note will successfully link with a invoice
How to apply tax in the markup amount in BUSY?
Yes you can charge the taxes only on the markup value by following these steps:
Step 1: Make sure markup feature is enabled in your company
Step 2: Then go to administration menu
Step 3: Then click on masters
Step 4: Afterwards click on bill sundry
Step 5: Then click on modify or list button then open the cgst,sgst and igst master one by one
Step 6: Then copy the master by pressing f12 key
Step 7: Then click on duplicate master
Step 8: Afterwards change the name of copied bill sundry in new master as cgst for markup as recommended and same for the sgst and igst simultaneously
Step 9: Then click on net bill amount or items basic amount option as required available in the right screen of bill sundry master
Step 10: Then click on selective calculation option and select this option as y to enable it
Step 11: Then tick the markup amount
Step 12: Then press on ok button then save the changes
Step 13: Afterwards go to transactions menu and make the invoice and use bill sundry of cgst,sgst,igst for markup as per the requirement
Step 14: Then it will apply the tax on the markup value
Can I change the voucher number for GST invoices in BUSY Accounting Software? If yes, how?
It is not recommended to change the voucher numbering if gst return is already filed or e-invoice is genrated still if you want to modify check below steps
If you want to change the voucher number for your gst invoice you need to follow these steps:
Step 1: Go to transactions menu'
Step 2: Open the invoice from modify or list button in which you want to change voucher number
Step 3: Then click on voucher number field to chnage the voucher number
Step 4: If your numbering is automatic then it will not allow you to change the voucher number
Step 5: So you need to change the voucher numbering as manual
Step 6: To change the numbering as manual go to administration menu
Step 7: Then click on configuration
Step 8: Then click on voucher series configuration
Step 9: Then select the invoice such as sale,purchase etc
Step 10: Then select the series and click on voucher numbering and set it as manual and save the changes
Step 11: Now you can modify the voucher number of your gst invoice
Step 12: Before proceeding for above mentioned steps please make sure you have a latest backup of your data
What fields do I need to fill while creating a debit note/credit note?
While creating a debit note or credit note in BUSY, you need to fill in the following fields:
1. Voucher Series: Select the appropriate voucher series for the debit note or credit note.
2. Voucher Date: Enter the date of the debit note or credit note.
3. Voucher Number: Specify the unique voucher number for the debit note or credit note.
4. Purchase Type: Choose the relevant purchase type for the transaction.
5. Party: Enter the name of the party for whom the debit note or credit note is being created.
6. Original Invoice Details: If applicable, provide the voucher number of the original purchase invoice against which the debit note or credit note is being issued.
7. Item Details: Enter the details of the items or services for which the debit note or credit note is being created.
8. Tax Details: Fill in the tax details, including the tax rate and amount, if applicable.
9. Narration: Add any additional remarks or notes related to the debit note or credit note.
Please note that the specific fields may vary depending on the version and configuration of BUSY.
I am entering purchase bills but the system is showing differing amounts even though the bill amount is the same. How can I resolve this?
If you have enter the purchase bill but its showing a difference of amount please check the below steps to get this resolved:
Step 1: Make sure you have specify correct amount in all the items you have used in voucher
Step 2: Make sure you have selected correct tax category in item master
Step 3: Make sure you have selected correct purchase type in voucher
Step 4: Ensure that the bill sundry you have applied is correct as per the calculation
Step 5: If using bill sundry in that scenario Open the bill sundry master and check all the configuration is correct or not
Step 6: Make sure that adjust in purchase amount option is yes or no if it is yes in that situation amount will be adjusting in purchase amount
and if its is selected as no then it will not adjust it in purchase amount,the impact of this bill sundry will reflect in other account that you have specify there
Step 7: If still facing same issue then run update master balance from house-keeping menu after backup
I want to record purchase entries from a composition dealer. When I try to post the voucher, I am getting an error saying invalid items. Why am I facing this error?
To record purchase entries from a composition dealer. When you try to post the voucher, you are getting an error saying invalid items. To solve this, you need to follow the below steps:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
The above setting will help to post the voucher for the composition dealer.
How is purchase from a regular dealer different from purchase from a composition dealer in terms of accounting entries?
Purchase from a regular dealer is different from purchase from a composition dealer in terms of accounting entries. To check this, you need to follow the below option:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries for both the composition dealer and regular dealer, like date, voucher number, and item details, and save the entry.
The above setting will help post the voucher for the composition dealer while purchasing.
Is it possible to configure discounts with different natures?
Yes by following these steps you can use the discounts with different nature:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and options
Step 4: Then click on inventory tab
Step 5: Then make sure item-wise discount type should be selected as compound discount and save the changes
Step 6: Then go to administration menu again
Step 7: Then click on configuration button
Step 8: Then click on voucher series configuration
Step 9: Then select the voucher such as sale,purchase etc
Step 10: Then select the series and then click on voucher configuration
Step 11: Then select item wise discount option as Y to enable it then click on specify discount structure and press the shortcut key F3
Step 12: Then specify the name of discount structure and specify the discount type as Compound discount with different nature
Step 13: Then specify the number of discount and then select the nature of discount available in the right side
Step 14: Then go to transactions menu then open the voucher such as sale,purchase etc
Step 15: Then you can create the voucher and specify the discount as required from there
What tax rate should be applied when purchasing from a composition dealer should I apply GST taxes on purchase voucher?
When purchasing from a composition dealer, you should not apply the tax rate, and GST should not be calculated. In that case, you need to follow the below steps:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
The above setting will help post the voucher for the composition dealer while purchasing.
