Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
What fields do I need to fill while creating a debit note/credit note?
While creating a debit note or credit note in BUSY, you need to fill in the following fields:
1. Voucher Series: Select the appropriate voucher series for the debit note or credit note.
2. Voucher Date: Enter the date of the debit note or credit note.
3. Voucher Number: Specify the unique voucher number for the debit note or credit note.
4. Purchase Type: Choose the relevant purchase type for the transaction.
5. Party: Enter the name of the party for whom the debit note or credit note is being created.
6. Original Invoice Details: If applicable, provide the voucher number of the original purchase invoice against which the debit note or credit note is being issued.
7. Item Details: Enter the details of the items or services for which the debit note or credit note is being created.
8. Tax Details: Fill in the tax details, including the tax rate and amount, if applicable.
9. Narration: Add any additional remarks or notes related to the debit note or credit note.
Please note that the specific fields may vary depending on the version and configuration of BUSY.
I am entering purchase bills but the system is showing differing amounts even though the bill amount is the same. How can I resolve this?
If you have enter the purchase bill but its showing a difference of amount please check the below steps to get this resolved:
Step 1: Make sure you have specify correct amount in all the items you have used in voucher
Step 2: Make sure you have selected correct tax category in item master
Step 3: Make sure you have selected correct purchase type in voucher
Step 4: Ensure that the bill sundry you have applied is correct as per the calculation
Step 5: If using bill sundry in that scenario Open the bill sundry master and check all the configuration is correct or not
Step 6: Make sure that adjust in purchase amount option is yes or no if it is yes in that situation amount will be adjusting in purchase amount
and if its is selected as no then it will not adjust it in purchase amount,the impact of this bill sundry will reflect in other account that you have specify there
Step 7: If still facing same issue then run update master balance from house-keeping menu after backup
I want to record purchase entries from a composition dealer. When I try to post the voucher, I am getting an error saying invalid items. Why am I facing this error?
To record purchase entries from a composition dealer. When you try to post the voucher, you are getting an error saying invalid items. To solve this, you need to follow the below steps:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
The above setting will help to post the voucher for the composition dealer.
How is purchase from a regular dealer different from purchase from a composition dealer in terms of accounting entries?
Purchase from a regular dealer is different from purchase from a composition dealer in terms of accounting entries. To check this, you need to follow the below option:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries for both the composition dealer and regular dealer, like date, voucher number, and item details, and save the entry.
The above setting will help post the voucher for the composition dealer while purchasing.
Is it possible to configure discounts with different natures?
Yes by following these steps you can use the discounts with different nature:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and options
Step 4: Then click on inventory tab
Step 5: Then make sure item-wise discount type should be selected as compound discount and save the changes
Step 6: Then go to administration menu again
Step 7: Then click on configuration button
Step 8: Then click on voucher series configuration
Step 9: Then select the voucher such as sale,purchase etc
Step 10: Then select the series and then click on voucher configuration
Step 11: Then select item wise discount option as Y to enable it then click on specify discount structure and press the shortcut key F3
Step 12: Then specify the name of discount structure and specify the discount type as Compound discount with different nature
Step 13: Then specify the number of discount and then select the nature of discount available in the right side
Step 14: Then go to transactions menu then open the voucher such as sale,purchase etc
Step 15: Then you can create the voucher and specify the discount as required from there
What tax rate should be applied when purchasing from a composition dealer should I apply GST taxes on purchase voucher?
When purchasing from a composition dealer, you should not apply the tax rate, and GST should not be calculated. In that case, you need to follow the below steps:
Step 1: First, make sure you add a new party master for the composition dealer by pressing F3 in the party option in the voucher window, or you can add it from Administration, then select Masters, then select Account, then select Add. In that window, you should select the dealer type as composition.
Step 2: Also, you have to create one purchase type for the composition dealer by pressing F3 in the purchase type option in the voucher window, or you can add it by going to Administration, then selecting Masters, then selecting Purchase Type, then selecting Add. In that window, you should select the taxation type as composition dealer.
Step 3: After making sure of the above settings, you can pass relevant information for purchase entries from a composition dealer, like date, voucher number, and item details, and save the entry.
The above setting will help post the voucher for the composition dealer while purchasing.
The gross amount is not calculating correctly in my purchase entries. What could be the reason?
If the gross amount is not calculating correctly in your purchase entries please check the given below steps to get this resolved:
Step 1: Make sure you have specify correct amount in all the items you have used in voucher
Step 2: Make sure you have selected correct tax category in item master
Step 3: Make sure you have selected correct purchase type in voucher
Step 4: Ensure that the bill sundry you have applied is correct as per the calculation
Step 5: If using bill sundry in that scenario Open the bill sundry master and check all the configuration is correct or not
Step 6: Make sure that adjust in purchase amount option is yes or no in bill sundry if it is yes in that situation amount will be adjusting in purchase amount
and if its is selected as no then it will not adjust it in purchase amount,the impact of this bill sundry will reflect in other account that you have specify there
Step 7: If still facing same issue then run update master balance from house-keeping menu after backup
How can I get help with GST voucher issues for my composition firm account?
When running a composition firm, it is important to pay GST to the government based on specific tax rates on the turnover. This turnover includes taxable supplies, exempt supplies, exports of goods or services, and inter-state supplies. Whether you have exempt or taxable supplies, you will need to enter them under the sale type of Local/Central no-tax. To do this, follow these steps:
Step 1: Go to the transaction menu, click on Sale, and then select the add option.
Step 2: Define all voucher details, such as voucher series, date, voucher number, and sale type, either Local No-tax or Central No-tax.
Step 3: If you have exempt items that you have already defined within the item master, you just need to define the item name with its quantity, price, and amount at the voucher level. For taxable items, if you want to show tax at the voucher level so that you can take a printout, you can apply taxes in bill sundry under ITC eligibility as None.
By following these steps, you can successfully enter a voucher under the Composition firm in BUSY.
The amounts are not adding up correctly at the bottom of my entries. What could be the reason and how to fix it?
If the amount is not adding up correctly in your entries please check the given below steps to get this resolved:
Step 1: Make sure you have specify correct amount in all the items you have used in voucher
Step 2: Make sure you have selected correct tax category in item master
Step 3: Make sure you have selected correct purchase type in voucher
Step 4: Ensure that the bill sundry you have applied is correct as per the calculation
Step 5: If using bill sundry in that scenario Open the bill sundry master and check all the configuration is correct or not
Step 6: Make sure that adjust in purchase amount option is yes or no in bill sundry if it is yes in that situation amount will be adjusting in purchase amount
and if its is selected as no then it will not adjust it in purchase amount,the impact of this bill sundry will reflect in other account that you have specify there
Step 7: If still facing same issue then run update master balance from house-keeping menu after backup
My rcm entries are not reflecting in GSTR report how to resolved this?
If your RCM entries are not reflecting in GSTR report please follow these steps to resolved it:
If you have did the RCM entry from journal or payment voucher check the below steps:
Step 1: Make sure you have do the correct entry
Step 2: Ensure that GST nature should be selected as RCM expense and in expense account rcm nature should be selected as compulsory
Step 3: Afterwards go to the transactions menu and click on GST miscellaneous utilities
Step 4: Then click on check/post consolidated RCM payable monthly or daily as required
Step 5: Then press F4 after opening the report and press save button to save the consolidate voucher
If you have did the RCM entry through purchase voucher check the below steps:
Step 1: Make sure you have selected correct purchase type for RCM
Step 2: Make sure reverse charge should be selected as Compulsory
Step 3: Afterwards go to the transactions menu and click on GST miscellaneous utilities
Step 4: Then click on check/post consolidated RCM payable monthly or daily as required
Step 5: Then press F4 after opening the report and press save button to save the consolidate voucher
