Frequently Asked
Questions

Q: Why am I unable to see the shipping discount reflecting correctly in the sale amount?

If unable to see the shipping discount reflecting correctly in the sale amount , please folllow below steps : Step 1 : Check the Your Invoice , discount is appied or not . Step 2: Check the if item wise discount is applied on each item of the invoice Step 3: Check the Discount bill sundry configuration Step 4 : Go to standard invoice configuration Step 5: select the Discount amgt column from body settings and save Step 6 : Check the invoice print preview

Q: How can I rectify errors in data entry for invoices or bills in the software?

To correct an invoice in BUSY if made a mistake on it originally.Here are the steps : Step 1: To correct an invoice in BUSY Go to Transactions Menu. Step 2: Click on sales voucher option. Step 3: Choose the modify option to make changes to an existing voucher. Step 4: Select Voucher Series Name and voucher number which you want to modify correct invoice. Step 5: After modify Make the necessary corrections to the invoice, such as updating details and Save the modified voucher to apply the corrections.

Q: How can I save and print a voucher after entering and verifying all details?

To save and print a voucher in BUSY enter you need to follow some steps: Step 1: Go to the transaction and click on any required voucher type. Step 2: Now click on Add option and enter all voucher details. Step 3: Verify all details and then click on Save option or can use F2 shortcut key for save the voucher Step 4: After saving the voucher you will get the prompt for print Invoice and then select yes option for print invoice. Step 5: Now Select the printing format and click on Print option.

Q: What are the different types of bills that can be created in BUSY?

There are three types of bill that can be created in BUSY such as Accounting voucher ,Inventory Voucher and Dual Voucher An Accounting Voucher encompasses vouchers that have an impact on accounting. : Journal Voucher, payment Voucher, Reciept voucher and contra voucher An Inventory Voucher comprises vouchers that impact the inventory : Production voucher, Mat. Issued and Mat. recieved Voucher A Dual Voucher consists of vouchers that affect both Accounting and Inventory. : Sale and Purchase Voucher, Sale return (Cr. note) and Purchase return (Dr. note) Voucher

Q: How do I tag an expense account in a purchase voucher in BUSY?

To tag an expense account in a purchase voucher, you can specify in the item master by using these steps: Step 1: Go to administration menu then select masters. Step 2: Select item then click on modify and choose the expense item in which you want to tag expense account. Step 3: After opening it at bottom select specify here option in specify purchase account field and tag the expense account then save. Step 4: When you create a purchase voucher for that item the expense account will be debited instead of purchase account.

Q: How to ensure that my gst return is correctly exported from BUSY?

If you want to assured that GST return is corectly exported from BUSY please follow these steps: Step 1: Ensure that you are using latest version of BUSY to avoid any confliction Step 2: Make sure you have entered all the transactions accurately Step 3: Ensure that you have check all the error report such as errors in transactions,error in hsn summary and error in document summary before exporting your gst return Step 4: Before proceeding for exporting GST e return always check gst audit reports available in display menu and gst reports submenu

Q: How does unassemble voucher type entry differ from other types of entries?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries. Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities.. Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

Q: I am not able to generate a rent invoice in BUSY software

For generating a rent bill or a service bill from BUSY, follow the below steps. Step 1: Open a BUSY company. Step 2: Create a service item or item named Rent Charges from Admoinistration, then master, then item, then add option, mention unit N.A., mention tax category service (18%) or service 5%, and save the item master. Step 3: Go to the transaction column under transactions. select purchase under purchase, select add option Step 3: Select ITC Elevability as the input service. Step 4: Select the service item, mention the amount, and save the transaction.

Q: How do I save an invoice in BUSY after creating it?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries. Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities.. Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

Q: How do I open and check a specific voucher in BUSY

If you want to open and check a voucher in BUSY, you can follow these steps: Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and choose the type of voucher that you want to edit, such as sale, purchase, etc. Step 2: Click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again. You can open the required voucher from the voucher list.

Find Solutions to Common Issues Related to configurations - voucher entry both

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Why am I unable to see the shipping discount reflecting correctly in the sale amount?

If unable to see the shipping discount reflecting correctly in the sale amount , please folllow below steps : 
 Step 1 : Check the Your Invoice , discount is appied or not . 
 Step 2: Check the if item wise discount is applied on each item of the invoice 
 Step 3: Check the Discount bill sundry configuration
 Step 4 : Go to standard invoice configuration 
 Step 5: select the Discount amgt column from body settings and save 
 Step 6 : Check the invoice print preview

How can I rectify errors in data entry for invoices or bills in the software?

To correct an invoice in BUSY if made a mistake on it originally.Here are the steps : 
 Step 1: To correct an invoice in BUSY Go to Transactions Menu.
 Step 2: Click on sales voucher option.
 Step 3: Choose the modify option to make changes to an existing voucher.
 Step 4: Select Voucher Series Name and voucher number which you want to modify correct invoice.
 Step 5: After modify Make the necessary corrections to the invoice, such as updating details and Save the modified voucher to apply the corrections.

How can I save and print a voucher after entering and verifying all details?

To save and print a voucher in BUSY enter you need to follow some steps:
Step 1: Go to the transaction and click on any required voucher type.
Step 2: Now click on Add option and enter all voucher details.
Step 3: Verify all details and then click on Save option or can use F2  
shortcut key for save the voucher
Step 4: After saving the voucher you will get the prompt for print Invoice and then select yes option for
print invoice.
Step 5: Now Select the printing format and click on Print option.

What are the different types of bills that can be created in BUSY?

There are three types of bill that can be created in BUSY such as Accounting voucher ,Inventory Voucher and Dual Voucher
 An Accounting Voucher encompasses vouchers that have an impact on accounting. :
 Journal Voucher, payment Voucher, Reciept voucher and contra voucher
 An Inventory Voucher comprises vouchers that impact the inventory :
 Production voucher, Mat. Issued and Mat. recieved Voucher
 A Dual Voucher consists of vouchers that affect both Accounting and Inventory. :
 Sale and Purchase Voucher, Sale return (Cr. note) and Purchase return (Dr. note) Voucher

How do I tag an expense account in a purchase voucher in BUSY?

To tag an expense account in a purchase voucher, you can specify in the item master by using these steps:
Step 1: Go to administration menu then select masters.
Step 2: Select item then click on modify and choose the expense item in which you want to tag expense account.
Step 3: After opening it at bottom select specify here option in specify purchase account field and tag the expense account then save.
Step 4: When you create a purchase voucher for that item the expense account will be debited instead of purchase account.

How to ensure that my gst return is correctly exported from BUSY?

If you want to assured that GST return is corectly exported from BUSY please follow these steps:
Step 1: Ensure that you are using latest version of BUSY to avoid any confliction
Step 2: Make sure you have entered all the transactions accurately
Step 3: Ensure that you have check all the error report such as errors in transactions,error in hsn summary and error in document summary before exporting your gst return
Step 4: Before proceeding for exporting GST e return always check gst audit reports available in display menu and gst reports submenu

How does unassemble voucher type entry differ from other types of entries?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries.
Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities..
Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

I am not able to generate a rent invoice in BUSY software

For generating a rent bill or a service bill from BUSY, follow the below steps.
Step 1: Open a BUSY company.
Step 2: Create a service item or item named Rent Charges from Admoinistration, then master, then item, then add option, mention unit N.A., mention tax category service (18%) or service 5%, and save the item master.
Step 3: Go to the transaction column under transactions. select purchase under purchase, select add option
Step 3: Select ITC Elevability as the input service.
Step 4: Select the service item, mention the amount, and save the transaction.

How do I save an invoice in BUSY after creating it?

Unassemble voucher type entry allows users to break down complex or compound vouchers into their individual components.Transactions are typically recorded as single, consolidated entries.
Step1: Tracking wastage and scrap: In the manufacturing process, some raw materials might be wasted or become scrap. The unassemble voucher type entry enables the identification and recording of such wastage, providing insights into cost-saving opportunities..
Step 2 :Integration with production planning: The unassemble voucher type entry plays a crucial role in integrating accounting with production planning. It helps to reconcile planned production quantities with actual material usage.

How do I open and check a specific voucher in BUSY

If you want to open and check a voucher in BUSY, you can follow these steps:
 Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions tab and choose the type of voucher that you want to edit, such as sale, purchase, etc.
 Step 2: Click on Modify and select the voucher no. that you want to change. You can make any changes that you want and then click on Save again.
 You can open the required voucher from the voucher list.

Frequently AskedQuestions