Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
I imported capital goods from an unregistered foreign supplier. How do I record this transaction properly in BUSY as the supplier does not have GSTIN?
To determine if a particular item or receipt is categorized as capital goods versus input goods, you can follow these general steps:
Step 1: Go to transaction menu and view the Mat. recvd from party option .
Step 5 : Add purchase challan
Step 6 : select transaction type as purchase Challan . View all details .
Step 4: Examine the Nature of the Item and select proper ITC eligibility in the voucher entry from the given list .
Step 5 : Save the voucher entry .
What if the company gave a discount on the total purchase instead of individual items? How do I enter this in the software?
If the company gave a discount on the total purchase instead of individual items you can mention discount in bill sundry by following these steps:
Step 1: Go to transactions menu
Step 2: Then create or modify the invoice such as sale,purchase in which you want to apply the discount
Step 3: After creating the invoice apply the discount in bill sundry
Step 4: If discount bill sundry is not found you can create discount bill sundry by pressing f3 key in the bill sundry grid and specify the discount in bill sundry accordingly.
The total amount on a sales invoice is incorrect in BUSY. How can I modify or adjust the total invoice amount after creation?
If you want to modify or adjust the total invoice amount after creation, check these steps.
Step 1. Verify that all relevant taxes, discounts, and additional charges are correctly included in the invoice amount.
Step 2. Go to Transactions menu then click on sales then select modify
Step 3. Then select the series and enter the voucher number in which you want to modify the amount.
Step 4. Then change the details and calculation in invoice amount will calculate automatically and now press on save button to save the changes.
How do I create an invoice for a central sale versus a local sale in BUSY? What is the difference?
To create an invoice for a central sale versus a local sale in BUSY , you need to specify the sale type accordingly. In the sale type master, select "Interstate" for central sales and "Intrastate" for local sales. The difference lies in the tax treatment and rates applied to these transactions. Central sales involve the movement of goods between different states, and the applicable tax is Integrated Goods and Services Tax (IGST). Local sales occur within the same state, and the tax applied is the state-specific Goods and Services Tax (GST).
How do I enter the purchase details like quantity purchased and rate per unit in BUSY to calculate MRP correctly?
To enter purchase details like quantity purchased and rate per unit, you have to follow the below steps:
Step 1: Go to transaction and select purchase then add
Step 2: Mention required details in header part of voucher such as date , voucher number , purchase type and party
Step 3: Then select item and mention quantity purchased , unit for item and price per unit
Note: For Mrp have to mention in item master in time of creating item . Can also open item in modify by Alt+M then mention price.
What should I do if there is a discrepancy in the balances shown in the cash book and bank book?
To resolve a discrepancy in the balances shown in the cash book and bank book in BUSY,
1: You should start by reconciling your bank accounts and meticulously matching your bank statement transactions with those in your data.
2: Ensure you have an accurate bank statement for the reconciliation period and update your books with reconciliation entries as needed.
3: Take the latest backup of your data and update the master balance through the housekeeping option.
4: Also check in short duration.
If still issue persists, consult a CA for further assistance.
I want to add a new item or service in my transactions. What is the process for doing this?
To add a new item or service to transactions, follow these steps:
Step 1: Navigate to the Master section under the administration menu.
Step 2: Click on Add New Item.
Step 3: A new screen will open to add the item or service.
Step 4: Enter all relevant details such as the item or service name, group, unit, tax category, HSN code, prices, and other relevant information, then save it.
Step 5: After creating the item or service, you can proceed to add it to transactions.
Are there any guidelines that I need to follow while billing and shipping to different locations in sales invoice?
Yes, you can check the below points regarding billing and shipping to different location in BUSY:
1.Tax must be charges as per Option selected in GST report basis under billing and shipping window. If you have selected party master in GST report basis then tax must be charges as per party master state and in case of selecting billing shipping details then tax must be charges as per state specify in shipping details.
2.Voucher will be display in GST reports as per details selected in gst report basis under billing and shipping window.
I'm confused about how to add tax properly in the purchase invoice. Can you explain the right way?
To add tax properly in the purchase invoice, you need to select the correct tax rate and category for the item being purchased. and In the purchase voucher if you select purchase type as Local/Central Item wise then tax will apply automatically at the voucher level after entering on the Amount column. and If Define the purchase type as Central/Local Multi-rate then after defining the item name in the item body you have to press f2 then f4 or click on apply tax option for applying the tax on bill sundry.
Can you explain how to create an invoice with tax inclusive rate of item in BUSY?
In BUSY, you can create invoice with tax inclusive rate of item by selecting tax inclusive sales or purchase type. You can follow these steps to create voucher:
Step 1: Go to transaction section then click on required voucher like sales, purchase etc.
Step 2: Click on add then specify the voucher number, series, voucher date, select tax inclusive sales or purchase type , party name and material center in heading.
Step 3: Now, Specify the item with its quantity and prices then Press enter key on amount to apply tax and save it.