Frequently Asked Questions

When you apply discount in the bill sundry and if it is applying as plus instead of minus then in the discount bill sundry then bill sundry type selected as additive instead of substractive. To correct this follow these steps:
Step 1: Go to administration menu then select masters option.
Step 2: Select bill sundry option and click on modify.
Step 3: Choose the discount bill sundry and after opening it set bill sundry type as substrative. If transactions exist with that bill sundry then you can not change it.

If you want to delete or modify the invoice follow these steps:
Step 1: Go to transactions tab
Step 2: Then click on invoice such as sale and purchase etc
Step 3: Then open that invoice from modify or list option
Step 4: Then you can modify the invoice and save the changes otherwise press shortcut key F8 To delete the invoice
Note: If you have already filed gst return on portal in that case we will not suggest you to do this as it may create
some issues for you regarding GST

There are many mandatory fields to be filled in an export bill in BUSY Accounting software follow below steps:
Step1: ensure to select correct sale type as export taxable and bill to ship to location and other required details as per your requirement
Step2: Then make sure to specify correct shipping bill number, date and port code in the export shipping bill details window during save the invoice
Step3: Afterward, specify correct vehicle number or gst number of the transporter in the transport detail window and then create the invoice

Yes, we can link the debit note with original invoice by specify the original voucher number in debit note invoice.
To link the debit not with original invoice, follow these steps:
Step 1: Go to transaction then click on Debit note voucher type.
Step 2: Select Add option then create the invoice with relevant data.
Step 2: Before saving the invoice, a window will appear that allow you to specify the original invoice date, vouhcer number and other details.
Step 3: After saving the debit note, it gets link to orginal invoice.

To add dispatch details on a bill in BUSY, you can follow these steps:
Step 1: Go to Transaction then click on required voucher type 
Step 2: Then click on Add tab and create sales invoice with required details.
Step 3: When saving a sales invoice in BUSY, a transport window will appear. In this window, select Bill from dispatch from in the transaction type field and specify Y to enable dispatch details, then you can enter the dispatch details in the provided fields below and save the voucher.

In BUSY we have two data entry mode i.e single entry mode and double entry mode. For accessing this feature you need to follow below given steps.
 Step 1: Take a latest backup of the company before enabling or disabling this feature.
 Step 2: Go to administration menu and select configuration from it.
 Step 3: In configuration option select feature and option.
 Step 4: In feature and option click on accounts option and navigate to left hand side for finding the option of single entry mode.

If you want to chnage Shpping Deatils Follow these steps: 
 Step 1: Add an invoice in the series for which you enabled Billing/Shipping Details. 
 Step 2: After selecting the party a Billing/Shipping Details pop-up window will appear. Enter your shipping details in that window. 
 Step 3: This will allow you to generate invoices with specific Billing and Shipping details. 
 Step 4: You can manually change the shipping address it defaults to the billing address, but you can modify it while entering a voucher.

Yes, you can update separate stock valuation during voucher entry in BUSY by follow these steps:
Step 1: Go to administration section then click on configuration
Step 2: Choose features/options then click on inventory tab.
Step 3: Tick on separate stock valuation date in dual voucher then save the configuration.
Step 4: Now, Go to transaction then click on required voucher type like sales, purchase etc
Step 5: Click on add then after specify voucher data, stokc valuation date window will appear. Mention the date for stock valuation and create the invoice.

If you want to add invoices with tax inclusive in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Transactions menu.
Step 2: Select the voucher type such as Sales, Purchase,etc and click on Add. 
Step 3: Enter the Date, Voucher no. and choose the Sale / Purc Type as I/GST-TaxIncl. or L/GST-TaxIncl. depending on the region.
Step 4: Now, fill the all required details such as Party, Item, Qty, Amount, etc and save the voucher.

when fright charges entered in Purchase vch but not show in frieght charges ledger, follow these steps
step 1: Go to adminstration option
Step 2: select the option of masters and then click on bill sundry option.
Step 3: click on modify option and select the bill sundry of frieght charges
step 4:disable option of adjust purchase account and specify the account of frieght charge.
step 5: then click on save option and then resave your purchase voucher
Step 6: after resave your purchase voucher frieght charges shows in your frieght charge ledger