Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Is there any process to active cancelled voucher in BUSY?
You can active cancelled voucher in BUSY by following below steps:
Step1: Go to display menu and click on check list option.
Step2: Then click on Voucher numbering report option and select cancelled voucher numbers option.
Step3: Specify voucher type, series if required and mention date range then press Ok .
Step4: Here you are check the list of cancelled vouchers and open particular vouhcer and press control+x for activate the same.
Step5: Then presss on yes to activate and mention required details as per your requirement then save the invoice.
There is a dot in my transporter company name. Will it reflect correctly in BUSY?
If there is a dot displayed in the transporter name, you should delete the existing one if it is not being used in any voucher.
Step 1: Go to the transport detail in invoice
Step 2: Put the coursor on the transporter Name and press F4
Step 3: Then select the transporter and press F8 and delete the transporter in the database entry
Furthermore, it is necessary to create a new transporter with the accurate name, ensuring that the name does not include any special characters or dots.
What could be causing incorrect totals on my invoices, and how can I correct them?
The incorrect totals on your invoices could be caused by various factors such as:
Step 1 : Incorrect data entry
Step 2 : Manual edits,
Step 3 : Rounding off values
Step 4 : Or duplicate/inaccurate entries.
To correct them, you should carefully review and verify the data entered in the invoices, avoid manual edits, enter actual values instead of rounding off, and delete or edit any duplicate or inaccurate entries. It is also recommended to let the software calculate amounts automatically to avoid discrepancies.
How do I add input goods and services and capital goods in the software?
To take input of goods and services have to check ITC Eligibility properly tagged in purchase voucher or journal voucher, follow below steps:
Step 1: Go to the transaction tab and click on Purchase voucher.
Step 2: Open the voucher in modify mode, then ensure that the ITC Eligibility is appropriately tagged as per the nature of the goods or services options include Input Goods/Services, Input Services, and Capital Goods/Services.
Step 3: After tagging the ITC Eligibility, save the voucher and then check input reflected in the GST reports.
What should I do if I havent raised a bill for a purchase party?
If you have not raised a bill for a purchase party in,You should create a purchase invoice for the party and include the necessary details such as the purchase bill number and applicable taxes.You can follow some steps to record transaction if not recorded yet:
Step 1: Go to the Transaction and select Purchase voucher option.
Step 2: Now select Add option and enter all required details with item name of which you want to maintain stock.
Step 3: Now click on save option or press shortcut key F2.
How should i include extra charges in my bill?
To include extra charges in your bill, you can add the same through bill sundry in voucher. To know how to add bill sundry for charges follow the below steps:
Step 1: Go to administration menu then select masters.
Step 2: Select bill sundry option and click on add.
Step 3: Enter the required details such as name, bill sundry type and nature, and for accounting specify sale or purchase account as required.
Step 4: On right side select the calculation mode such as absolute amount, percentage, etc then save.
How to print invoices, bills etc in BUSY?
If you want to print invoices & bills from BUSY, you can follow these steps:
Step 1: Go to the Transaction menu and add a sale voucher with all the necessary details, such as date, invoice number, party, item, tax, etc.
Step 2: After saving the invoice, a print window will pop up. You can select Yes on this window and print the invoice.
Step 3: If the print window does not appear, you can either click on the Print button or press ALT+P to print the invoice.
How do I adjust a quotation in invoice?
If you want to adjust a quotation voucher in invoice please follow these steps:
Step 1: Go to transactions menu then click on voucher such as sales,purchase
Step 2: Then click on add button to add a invoice
Step 3: After that specify the required fields such as series,date and party name etc
Step 4: Then go to item grid and press the shortcut key F11
Step 5: Then tick the quotation number you want to adjust and then click on ok button to proceed and save the voucher accordingly
What is the maximum limit for data entry?
To Increasing the limit for bill entries does not affect the printing of vouchers in BUSY ,please follow below steps:
Step 1: Go to Administration menu
Step 2: And then select Configuration tab
Step 3: here you can see option for Maximum entries in voucher
Step 4: In BUSY, you can set a maximum of 999 row entries for a single transaction.
Step 5: The maximum entry configuration is available for windows such as Items, Accounts, Bill Sundry,
Step 6: Cost Centre, Batch, Parameters entry, Order Reference, and more.
How do I generate invoice/voucher number in BUSY?
For Generating any Invoices with 103 voucher numbers you have to follow the below given steps:-
Step1: First Navigate to the Administration menu.
Step2: Then click on the configuration option.
Step3: Then click on the voucher series configuration option.
Step4: Select click on voucher type option then click on series option then click on voucher numbering as voucher number as manual.
Step5: Then go to the Transaction menu.
Step6: Click on Sale then Add option then define the Voucher date and voucher number as 103 and can enter the bill accordingly.