Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher entry both
Correcting wrong data entries in BUSY?
To correct wrong data entries in BUSY, you can follow these steps:
1. Open the BUSY software.
2. Locate the incorrect data entry that needs to be corrected.
3. Double-click on the entry to open it.
4. Make the necessary changes to the data.
5. Save the corrected entry.
6. Verify that the changes have been applied correctly.
Please note that the specific steps may vary depending on the version of BUSY software you are using. It is recommended to refer to the software's documentation or contact their support for detailed instructions.
How do I set separate stock updation dates in dual vouchers in BUSY?
To set separate stock updation dates in dual vouchers in BUSY, you need to enable the feature by clicking on Administration, Configuration, Features Options, Inventory tab and selecting the option of separate stock updation date in dual vouchers. Then, during voucher entry, when you press enter key on the voucher date, a stock updation date window will appear in which you can specify the stock updation date. Once enabled, all stock related reports will work on the stock updation date rather than the voucher date.
How do i convert a PI or a sale quotation into sales voucher?
To convert a PI or a sale quotation into sales voucher, you need to follow these steps:
Step 1: Go to transactions menu then select sales voucher and click on add.
Step 2: Enter the required details such as date, voucher number, sale type and party should be same as in the sales quoatation.
Step 3: In then item row press F11 this will open pending quotation window, you can select from them.
Step 4: The items details will be pick automatically, you just need to save this.
How do I regenerate accounting vouchers in BUSY after updating the tax rates?
If you have updated tax rates in the account master and need to regenerate accounting
vouchers in BUSY, you have a couple of options.
Firstly, you can reapply the entry and then resave the voucher.
Alternatively, you can export all accounting vouchers in Excel, and from Excel, you can import
through the Data export import option under Administration menu with "Voucher detail to be
updated" as "Modify existing voucher". Then, select the Excel file path and import it. This way,
your accounting voucher will be updated.
How can I see the last purchase transactions of a specific party?
Step 1: Go to administration menu then click on configuration submenu
Step 2: After that click on features and options tab and click on inventory tab
Step 3: Afterwards tick the check box of show last transactions during purchase and save the changes
Step 4: Then go to transactions menu and click on purchase voucher and open the already generated voucher or create new one
Step 5: Afterwards whenever you press enter in item in item grid while creating the voucher you will see the last transactions of voucher.
How can I Transport changes in the taxable amount of invoice?
To add transport charges in the taxable amount of invoice in BUSY, you need tp apply transport charges before tax by follow these steps:
Step 1: Go to transaction section then click on sales voucher.
Step 2: Choose add tab then specify the voucher series, date, number, select multi rate in sales type, party master, material center in header part.
Step 3: Update the item details with price and quantity then apply transport charges in bill sundry.
Step 4: Afterward, Apply tax in bill sundry then save the voucher.
How do I create invoices, sales orders, purchase orders in BUSY?
To create Invoices, Sales Order & Purchase Order can follow these steps:
Step 1: Go to Administration and click on Configuration.
Step 2: Select Features / Options and click on Inventory tab.
Step 3: Here, you will find an option called "Enable Order Processing" click on the check box to turn it on and save.
Step 4: Now, go to the Transaction menu and select Sales / Sales Order / Purchase Order.
Step 5: Click on Add and fill all the required details such as Date, Voucher no. Items, etc.
I want the full invoice value to be reflected in my GSTR- report. However, the discounted amount is getting deducted from the taxable value. What settings should I check to fix this?
If the discount value is deducting from the taxable value you need to do settings in your discount bill sundry as follows:
Step 1: Go to administration menu
Step 2: Then click on masters
Step 3: Then click on bill sundry
Step 4: Then open the discount bill sundry from modify or list button
Step 5: Afterwards select adjust in sale or purchase amount option as N then select specify account here and tag discount account in account head to post option and save
I am trying to modify a sales invoice but it is getting deleted instead of updating. How can I edit a saved sales invoice?
If you have deleted the sales invoices instead of modifying them then you are required to add the invoice again or can restore the backup if you have before deleting the invoice. Further, to modify the sales invoice in BUSY, follow these steps:
Step 1: Take the latest backup of data.
Step 2: Go to the transaction section then click on sales voucher type
Step 3: Select the modify option then access the required invoice in modify mode.
Step 4: Now, update the necessary details and save the invoice.
I am seeing an error message about IGST when making a bill for a party in the same state. How do I fix this?
If you are making a voucher for a party in the same state then you should apply local tax instead of central tax. To fix the error message of invalid tax, follow these steps:
Step 1: Go to transaction section then select the required voucher
Step 2: Click on add then specify the voucher number, series, voucher date, select local sales type, party name and material center in heading.
Step 3: Now, Specify the item with its quantity and prices then apply tax and save the invoice.