Frequently Asked
Questions

Q: How can I embed the year in the voucher number?

To embed the year in the voucher number in BUSY,you need to follow these steps: Step 1 : Go to Administration and then Configurations. Step 2 : Select Voucher Series Configurations and choose the voucher type you want to edit. Step 3 : Select the desired series and click on the Voucher Numbering button on the right side. Step 4 : Choose the Voucher Numbering Type as Automatic. Step 5 : Set the Renumbering Frequency as Yearly. Step 6 : Choose the option "Embedded Year in Voucher Number" and select the desired format. Step 7 : Click on OK to save the configuration.

Q: How can I enable the Consolidated Items While Saving feature?

To configure BUSY to consolidate items automatically while saving the bill, you need to follow these steps : Step 1 :Go to administration then configuration click on features and options. Step 2 : Go to POS tab and enable POS and click on save button. Step 3 : Now go to administration then configuration click on voucher series configuration Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry Step 5 : Click on configure advanced POS options tab and enable consolidate item while saving and click on save button and again to click on save button.

Q: How can I configure the bill number format in BUSY?

To configure the bill number format in BUSY, you can follow these steps: Step 1: Go to Administration and click on configuration. Step 2: Choose the Voucher Series Configuration option and select the voucher type of which you want to configure the bill number format, such as sale, purchase, etc. Step 3: Then, select the voucher series and click on Voucher Numbering. Step 4: Choose the Numbering Type as either Automatic or Manual. Step 5: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings. Note: Take backup of your data before making any changes.

Q: How can round off the voucher value automatically in BUSY?

To round off the voucher value automatically in BUSY, you need to follow these steps: Step 1: Go to administration menu then click on configuration sub menu. Step 2: Choose voucher series configuration then select the required voucher type like sales, purchase etc. Step 3: Select the series of voucher then click on voucher configuration tab which appear in right side of screen. Step 4: On right side set Y on auto round off final amount and click on configure button. Step 5: Tick on automatic and specify round off + in round off upper and round off - in round off lower then press ok and save.

Q: Are there any automatic invoice numbering options?

Yes, you can configure auto numbering in BUSY. steps to configure auto numbering option in BUSY. Step 1: Take a latest backup of the company. Step 2: Go to administration option and click on configuration option. Step 3: Then select voucher series configuration option and select the relevant voucher type and series. Step 4: Then navigate to right hand side and select voucher numbering option. Step 5: In next window of voucher numbering type as automatic. Step 6: And next add numbering info according to your need. Step 7: Lastly click on ok button and make sure to select renumbering option no.

Q: My goods are going to a different state but my party is located in another state. How do I capture this in BUSY?

My goods are going to different state but my party is located in another state it will be main in BUSY with the help of Billing and Shipping detail feature to enable this feature follow the below mentioned steps: Step 1: Press CTRL+ F and then click on voucher series configuration Step 2: Select the voucher type and then select series Step 3: Look for the option Separate billing shipping detail and enable that feature Step 4: save the changes feature Step 4: Save the changes Step 5: Enter the party billing address in party master and the shipping address in billing shipping detail window.

Q: How is the invoice generated when billing and shipping parties are different?How do I create party masters in BUSY?

When billing and shipping parties are different in BUSY, the invoice is generated with the billing party name as per the Party Master details. However, for shipping detail you have enable billing shipping feature. For enable billing shipping follow these steps: 1. Go in administration then configuration 2. Then go in voucher series configuration 3. Then go in voucher type in which voucher you want to use billing shipping feature 4. Then click on series and then on configuration 5. enable separate billing/shipping detail feature and save 6. Add voucher after party name billing shipping window appear in which u can mention shipping address

Q: Why am I not seeing the option of PO number in the voucher details option field?

You need to enter PO number as optional field in BUSY, you need to follow these steps : Step 1 : Go to administration then configuration click on voucher series configuration. Step 2 : Select voucher type and voucher series go to voucher series configuration. Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric PO numbers in BUSY by enabling the vocuher optional field and then mentioning the PO number in the field. It can be either numeric or text and text will work as alphanumeric then click on save button. Step 4 : Now go to transaction and add voucher

Q: Some of my entries are duplicated or missing references after saving in BUSY. What steps do I need to follow to avoid this?

if you want to avoid duplicatecy for voucher number , you can follow these steps: Make sure to take latest backup before make any changes. Step 1: Go to Administration and click on configuration. Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Numbering. Step 3: Choose the Numbering Type as either Automatic or Manual. Step 4: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.

Q: The location details are not getting captured in BUSY for bill to party. How can I add pincode and other address details?

If you wants to add location, pincode and other details in BUSY for bill to party,you can follow given steps: Step 1:Go to the Administration menu, Step 2:Click on masters,then click Account master, Step 3:Open that party master in modify mode,you should mention location,pincode and address Details in party master. Step 4:And go to Administration menu, Step 5:Click configuration, Step 6:Click Voucher series Configuration, Step 7:Select sales,select series,click on voucher configuration, Step 8:Enable billing shipping Details here, Step 9:Then when you will enter a voucher,After entering a party billing shipping window will appear,here you can mention proper shipping address and location,

Find Solutions to Common Issues Related to configurations - voucher series configuration

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can I embed the year in the voucher number?

To embed the year in the voucher number in BUSY,you need to follow these steps: 
Step 1 : Go to Administration and then Configurations. 
Step 2 : Select Voucher Series Configurations and choose the voucher type you want to edit. 
Step 3 : Select the desired series and click on the Voucher Numbering button on the right side. 
Step 4 : Choose the Voucher Numbering Type as Automatic. 
Step 5 : Set the Renumbering Frequency as Yearly. 
Step 6 : Choose the option "Embedded Year in Voucher Number" and select the desired format. 
Step 7 : Click on OK to save the configuration.

How can I enable the Consolidated Items While Saving feature?

To configure BUSY to consolidate items automatically while saving the bill, you need to follow these steps :
Step 1 :Go to administration then configuration click on features and options.
Step 2 : Go to POS tab and enable POS and click on save button.
Step 3 : Now go to administration then configuration click on voucher series configuration 
Step 4 : Select voucher type and voucher series and go to voucher configuration and enable advanced POS data entry
Step 5 : Click on configure advanced POS options tab and enable consolidate item while saving and click on save button and again to click on save button.

How can I configure the bill number format in BUSY?

To configure the bill number format in BUSY, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of which you want to configure the bill number format, such as sale, purchase, etc. 
Step 3: Then, select the voucher series and click on Voucher Numbering.
Step 4: Choose the Numbering Type as either Automatic or Manual. 
Step 5: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.
Note: Take backup of your data before making any changes.

How can round off the voucher value automatically in BUSY?

To round off the voucher value automatically in BUSY, you need to follow these steps:
Step 1: Go to administration menu then click on configuration sub menu.
Step 2: Choose voucher series configuration then select the required voucher type like sales, purchase etc.
Step 3: Select the series of voucher then click on voucher configuration tab which appear in right side of screen.
Step 4: On right side set Y on auto round off final amount and click on configure button.
Step 5: Tick on automatic and specify round off + in round off upper and round off - in round off lower then press ok and save.

Are there any automatic invoice numbering options?

Yes, you can configure auto numbering in BUSY. steps to configure auto numbering option in BUSY.
 Step 1: Take a latest backup of the company.
 Step 2: Go to administration option and click on configuration option.
 Step 3: Then select voucher series configuration option and select the relevant voucher type and series.
 Step 4: Then navigate to right hand side and select voucher numbering option.
 Step 5: In next window of voucher numbering type as automatic.
 Step 6: And next add numbering info according to your need.
 Step 7: Lastly click on ok button and make sure to select renumbering option no.

My goods are going to a different state but my party is located in another state. How do I capture this in BUSY?

My goods are going to different state but my party is located in another state it will be main in BUSY with the help of Billing and Shipping detail feature to enable this feature follow the below mentioned steps: 
Step 1: Press CTRL+ F and then click on voucher series configuration 
Step 2: Select the voucher type and then select series 
Step 3: Look for the option Separate billing shipping detail and enable that feature
Step 4: save the changes feature
Step 4: Save the changes 
Step 5: Enter the party billing address in party master and the shipping address in billing shipping detail window.

How is the invoice generated when billing and shipping parties are different?How do I create party masters in BUSY?

When billing and shipping parties are different in BUSY, the invoice is generated with the billing party name as per the Party Master details. However, for shipping detail you have enable billing shipping feature.
For enable billing shipping follow these steps:
1. Go in administration then configuration 
2. Then go in voucher series configuration 
3. Then go in voucher type in which voucher you want to use billing shipping feature 
4. Then click on series and then on configuration 
5. enable separate billing/shipping detail feature and save 
6. Add voucher after party name billing shipping window appear in which u can mention shipping address

Why am I not seeing the option of PO number in the voucher details option field?

You need to enter PO number as optional field in BUSY, you need to follow these steps :
Step 1 : Go to administration then configuration click on voucher series configuration.
Step 2 : Select voucher type and voucher series go to voucher series configuration.
Step 3 : Enable vocuher optional field and you can enter both alphabetic and numeric PO numbers in BUSY by enabling the vocuher optional field and then mentioning the PO number in the field. It can be either numeric or text and text will work as alphanumeric then click on save button.
Step 4 : Now go to transaction and add voucher

Some of my entries are duplicated or missing references after saving in BUSY. What steps do I need to follow to avoid this?

if you want to avoid duplicatecy for voucher number , you can follow these steps:
Make sure to take latest backup before make any changes.
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type of that you want to enable voucher numbering for, such as sale, purchase, etc. Then, select the voucher series and click on Voucher Numbering.
Step 3: Choose the Numbering Type as either Automatic or Manual. 
Step 4: After selecting Automatic set the prefix, suffix, and Starting No. as per your needs and click on OK to save the settings.

The location details are not getting captured in BUSY for bill to party. How can I add pincode and other address details?

If you wants to add location, pincode and other details in BUSY for bill to party,you can follow given steps:
 Step 1:Go to the Administration menu,
 Step 2:Click on masters,then click Account master, 
 Step 3:Open that party master in modify mode,you should mention location,pincode and address Details in party master.
 Step 4:And go to Administration menu,
 Step 5:Click configuration,
 Step 6:Click Voucher series Configuration,
 Step 7:Select sales,select series,click on voucher configuration,
 Step 8:Enable billing shipping Details here,
 Step 9:Then when you will enter a voucher,After entering a party billing shipping window will appear,here you can mention proper shipping address and location,

Frequently AskedQuestions