Frequently Asked
Questions

Q: How can we restrict vouchers for saving, if the voucher amount is zero ?

Restriction used for if any voucher / Item value is zero then voucher will not save. By using this we can prevent the losses. To restrict vouchers for saving, if the voucher amount is zero follow the below steps: Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration. Step 2: Select your required voucher type & series and click on Voucher Configuration. Step 3: Select Y on “Zero Value Validation” and click on configure. Step 4: In Zero Qty / Price / Amount Validation window we can add restriction on Item Level / Voucher Level as per the requirement.

Q: I'm unable to add narration for my invoice. How can I fix this?

If you are unable to add a narration for your invoice, it may be due to using the POS data entry feature. To resolve this issue, follow these steps: Step 1: Go to Administration then click on Configuration menu Step 2: Choose Voucher Series Configuration, then select the relevant voucher type like sales , purchase etc. Step 3: After selecting the voucher type, choose its series and click on the Voucher Configuration tab on the right side of the screen. Step 4: Click on Configure Advanced POS Options and set Y to enable the narration required option. Save the configuration.

Q: Where can I find the dispatch details option in the sale invoice?

To find dispatch details option in the sales invoice, you need to follow these steps : Step 1 : Go to administration menu then configuration click on voucher series configuration. Step 2 : Select voucher type sales and voucher series go to voucher configuration and enable transport details and click on save button. Step 3 : Now go to transactions and add transport details in window. Step 3 : Now in transport details window select transaction type as Bill from dispatch from and the enable dispatch details requiredas Y and mention below the displatch details and click on ok button.

Q: I want to track expenses by employee in BUSY. How can I categorize transactions by the employee that made the purchase?

If you want to track exepenses by employee then please follow the given steps Step 1: Go to administration then configuration then voucher series configuration Step 2: Then select purchase type and add new then enter the name of employee in series name. Step 3: Now while entering purchase transaction you need to select series with whom it is related and proceed to save the transaction. Step 3: While watching sales list you will have a option voucher series wherein you will select employee name to see the transactio of purchase related to employee.

Q: What is the best way to configure vouchers so I can enter data quickly but still change defaults if needed?

For quick data entry in BUSY areas, you need to configure the POS setup. See the below steps for POS configuration. Step 1 Go to administration. Click on Configuration. Step 2 Click on Voucher Series Configuration. Step 3 Select the Voucher Series and click on Voucher Configuration. Step 4 Enable Advance POS Data Entry Step 5 Click on the Configure Advance POS Option. Step 6 Enable the option to pick item names from the barcode. Step 7 Enable the option. Pick parameters from the barcode. Step 8 also sets priorities. 1 BCN and priorities 2 item Step 9 Click on Save to save the configuration.

Q: What steps can I take to add additional description details to my invoice line items in BUSY?

You can follow below steps to add aditional description details to your invoice line items in BUSY: Step 1: Go in administration. Step 2: Select configuration. Step 3: Then go in voucher series configuration. Step 4: Then select relevant voucher type and series. Step 5: Click on voucher configuration. Step 6: Enable item-wise description,and click of configuration. Step 7: Define No. of description as per your convenience. Step 8: Save the configuration. Step 9: Then in transaction it will ask to mention description after item. Step 10: As it will show in print as well.

Q: How can I get the IFC code to show up as the rd optional field when printing?

If you want to Add IFC Code in Voucher Optional Field, follow these steps: Step 1: Go to the Administration menu, then select Configuration and click on Voucher Series Configuration. Step 2: Choose the voucher type, select the series, and then click on Voucher Configuration. Step 3: Enter the number of optional fields you want, then click on Configure. Step 4: Write the Field Name IFC Code in 3 place, save the configuration, and save the page. Step 5: Enter a transaction in that series for which you enabled the voucher optional field after selecting the party, the option will appear.

Q: The auto voucher numbering is not updating properly. How can I configure the voucher series to fix this?

To configure auto voucher numbering You can follow the steps. Step 1. Take backup of current data Step 2. Open BUSY and open company Step 3. Go to administration menu click Step 4. Configuration click Step 5. Voucher series configuration click Step 6. Select relevant voucher and select series Step 7. Voucher numbering click Step 8. Now configure the voucher numbering as automatic or manual Step 9. Save the configuration Step 10. You will get the option of renumber the voucher numbering while saving, press no to it Now you can check the voucher numbering.

Q: Can you guide me on manually entering the same voucher number again which is deleted?

To enter voucher number manually which is deleted, you need to set voucher numbering manual by following these steps: Step 1: Take backup of your company and open it. Step 2: Go to administration menu then select configuration sub menu. Step 3: Select voucher series configuration then select the voucher type and choose the voucher series. Step 4: On right side click on voucher numbering and here select numbering type as manual then save. Step 5: After that can add enter voucher number manually during voucher entry, then you need to set voucher numbering automatic as previous and renumbering no.

Q: How can I apply discount after tax so that it does not impact GST calculation?

Discount we can apply at Item Level and Voucher Level. For Voucher Level , Apply Discount Bill Sundry. Follow Below Steps for Item Level : Click On Step 1: Administration Step 2: Configuration Step 3: Voucher Series Configuration Step 4: Select Voucher Type & Series Step 5: Enable the Item wise Discount option Step 6: Select Discount Type Step 7: During Voucher Entry, Discount window will popup in each item. For Tax Rate : Click On Step 1: Administration Step 2: Masters Step 3: Item Step 4: Modify Step 5: Select Tax Category.

Find Solutions to Common Issues Related to configurations - voucher series configuration

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can we restrict vouchers for saving, if the voucher amount is zero ?

Restriction used for if any voucher / Item value is zero then voucher will not save. By using this we can prevent the losses.
To restrict vouchers for saving, if the voucher amount is zero follow the below steps:
Step 1: Go to Administration ⇒ Configuration ⇒ Voucher Series Configuration.
Step 2: Select your required voucher type & series and click on Voucher Configuration.
Step 3: Select Y on “Zero Value Validation” and click on configure.
Step 4: In Zero Qty / Price / Amount Validation window we can add restriction on Item Level / Voucher Level as per the requirement.

I'm unable to add narration for my invoice. How can I fix this?

If you are unable to add a narration for your invoice, it may be due to using the POS data entry feature. To resolve this issue, follow these steps:
Step 1: Go to Administration then click on Configuration menu
Step 2: Choose Voucher Series Configuration, then select the relevant voucher type like sales , purchase etc.
Step 3: After selecting the voucher type, choose its series and click on the Voucher Configuration tab on the right side of the screen.
Step 4: Click on Configure Advanced POS Options and set Y to enable the narration required option. Save the configuration.

Where can I find the dispatch details option in the sale invoice?

To find dispatch details option in the sales invoice, you need to follow these steps :
Step 1 : Go to administration menu then configuration click on voucher series configuration.
Step 2 : Select voucher type sales and voucher series go to voucher configuration and enable transport details and click on save button.
Step 3 : Now go to transactions and add transport details in window.
Step 3 : Now in transport details window select transaction type as Bill from dispatch from and the enable dispatch details requiredas Y and mention below the displatch details and click on ok button.

I want to track expenses by employee in BUSY. How can I categorize transactions by the employee that made the purchase?

If you want to track exepenses by employee then please follow the given steps
 Step 1: Go to administration then configuration then voucher series configuration
 Step 2: Then select purchase type and add new then enter the name of employee
 in series name.
 Step 3: Now while entering purchase transaction you need to select series with
 whom it is related and proceed to save the transaction.
 Step 3: While watching sales list you will have a option voucher series wherein 
 you will select employee name to see the transactio of purchase related to
 employee.

What is the best way to configure vouchers so I can enter data quickly but still change defaults if needed?

For quick data entry in BUSY areas, you need to configure the POS setup. See the below steps for POS configuration.
Step 1 Go to administration. Click on Configuration.
Step 2 Click on Voucher Series Configuration.
Step 3 Select the Voucher Series and click on Voucher Configuration.
Step 4 Enable Advance POS Data Entry
Step 5 Click on the Configure Advance POS Option.
Step 6 Enable the option to pick item names from the barcode.
Step 7 Enable the option. Pick parameters from the barcode.
Step 8 also sets priorities. 1 BCN and priorities 2 item
Step 9 Click on Save to save the configuration.

What steps can I take to add additional description details to my invoice line items in BUSY?

You can follow below steps to add aditional description details to your invoice line items in BUSY: 
 Step 1: Go in administration.
 Step 2: Select configuration.
 Step 3: Then go in voucher series configuration.
 Step 4: Then select relevant voucher type and series.
 Step 5: Click on voucher configuration.
 Step 6: Enable item-wise description,and click of configuration.
 Step 7: Define No. of description as per your convenience.
 Step 8: Save the configuration.
 Step 9: Then in transaction it will ask to mention description after item.
 Step 10: As it will show in print as well.

How can I get the IFC code to show up as the rd optional field when printing?

If you want to Add IFC Code in Voucher Optional Field, follow these steps:
Step 1: Go to the Administration menu, then select Configuration and click on Voucher Series Configuration.
Step 2: Choose the voucher type, select the series, and then click on Voucher Configuration.
Step 3: Enter the number of optional fields you want, then click on Configure.
Step 4: Write the Field Name IFC Code in 3 place, save the configuration, and save the page.
Step 5: Enter a transaction in that series for which you enabled the voucher optional field after selecting the party, the option will appear.

The auto voucher numbering is not updating properly. How can I configure the voucher series to fix this?

To configure auto voucher numbering You can follow the steps.
 Step 1. Take backup of current data
 Step 2. Open BUSY and open company
 Step 3. Go to administration menu click
 Step 4. Configuration click
 Step 5. Voucher series configuration click
 Step 6. Select relevant voucher and select series
 Step 7. Voucher numbering click
 Step 8. Now configure the voucher numbering as automatic or manual
 Step 9. Save the configuration
 Step 10. You will get the option of renumber the voucher numbering while saving, press no to it
 Now you can check the voucher numbering.

Can you guide me on manually entering the same voucher number again which is deleted?

To enter voucher number manually which is deleted, you need to set voucher numbering manual by following these steps:
Step 1: Take backup of your company and open it.
Step 2: Go to administration menu then select configuration sub menu.
Step 3: Select voucher series configuration then select the voucher type and choose the voucher series.
Step 4: On right side click on voucher numbering and here select numbering type as manual then save.
Step 5: After that can add enter voucher number manually during voucher entry, then you need to set voucher numbering automatic as previous and renumbering no.

How can I apply discount after tax so that it does not impact GST calculation?

Discount we can apply at Item Level and Voucher Level. For Voucher Level , Apply Discount Bill Sundry.
 Follow Below Steps for Item Level : 
 Click On
 Step 1: Administration
 Step 2: Configuration
 Step 3: Voucher Series Configuration
 Step 4: Select Voucher Type & Series
 Step 5: Enable the Item wise Discount option
 Step 6: Select Discount Type
 Step 7: During Voucher Entry, Discount window will popup in each item.
 For Tax Rate : 
 Click On
 Step 1: Administration
 Step 2: Masters
 Step 3: Item
 Step 4: Modify
 Step 5: Select Tax Category.

Frequently AskedQuestions