Frequently Asked
Questions
Find Solutions to Common Issues Related to configurations - voucher series configuration
Why is the accounting software not allowing me to generate invoices with certain billing and shipping address combinations?
If you Want To Generate invoices with certain billing and shipping address combinations in BUSY Follow These Steps:
1.Then Go to the Administration Select Configuration Then click on Voucher Series Configuration.
2.Then Select The Voucher Type & Click on the Series Then Click on Voucher Configuration.
3.Then Press Y on Seperate Billing/Shipping Details & save the Page.
4.Then Add Invoice in the Series You Enabled Billing/Shipping Details.
5.From This You able to Generate Invoices with Billing/Shipping Deatils.
How can I change my series from manual to automatic or vice versa without affecting my data?
To change your series voucher numbering from manual to automatic or vice versa without affecting your data in BUSY, follow these steps:
Step 1 : Go to Administration and Select Configurations
Step 2 : Choose Voucher Series Configurations
Step 3 : Select the voucher type and series you want to edit
Step 4 : Click on Voucher Numbering
Step 5 : Select the desired numbering type (Manual or Automatic)
Step 6 : Save the changes with re numbering option as No.
Why is the item wise discount option available in one company but not in the other?
In other company if item wise discount not showing you need to enable it and, you need to follow these steps :
Step 1: Go to administration then Configurations menu
Step 2: Select voucher series configuration.
Step 3: Select the Voucher Type and voucher series go to voucher configuration.
Step 4: Enable item wise discount
Step 5: Now in administration go to masters
Step 6: Select item click on modify and specify sale discount structure.
Step 7: Now in voucher apply different discount for each items.
How can I configure to pick deisgn format in print invoice?
You can configure to pick design format in print invoice by following below steps:
Step1: Go to Administration menu and then click on configuration submenu
Step2: Then click on voucher series configuration option and select invoice and series and then click on voucher configuration tab
Step3: Now make sure to enable print sale invoice after saving option as Y and click on configure box
Step4: Then select printing invoice format as design format and save the configuration and then you can print invoice with design format
What are the different options available for voucher numbering in BUSY?
In BUSY, there are three modes for voucher numbering:
Automatic: When configured as automatic, voucher numbers are generated automatically at the time of entering the vouchers. You have the flexibility to set the suffix and prefix for voucher numbering according to your preferences.
Manual: If you configure voucher numbering in the manual mode, voucher numbers must be entered manually each time a voucher is created.
Not Required: Configuring voucher numbering as Not Required means you can create vouchers without the need to enter voucher numbers.
How do I round off GST invoice amount automatically in BUSY?
To round off bill automatically follow these steps:
Step 1: Go to Administration and then click on configuration
Step 2: Now click on Voucher series configuration and then select the required voucher
Step 2: Now click on series and click on voucher configuration.
Step 3: Now enable Auto Round of final Amount option by specify Y and then click on configure
Step 4: Now select the mode of round off and then specify the bill sundry for Upper and lower round off mode .
How do I enter billing and shipping details in BUSY
If you want to enter Billing / Shipping Address when recording transactions , you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Choose the Voucher Series Configuration option and select the voucher type such as Sales, Purchase,etc, Then, select the voucher series and click on Voucher Configuration.
Step 3: You will see the "Seperate Billing/Shipping Detailsfeature. Set it to Y to enable it and save.
Step 4: Now, when you generate vouchers can mention Billing and shipping address seperately.
Can we copy existing series configuration while creating new series?
If a customer wants to copy all configuration from existing series it will save their time.
To copy existing series configuration while creating new series follow the below steps:
Step 1: Administration>Configurations> Voucher Series Configuration.
Step 2: Select Voucher type & Series then click on Master Series Group option.
Step 3: Click on multiple series creation option
Step 4: Mention series name and then select voucher in those you want to create series.
Step 5: Enable option copy configuration from existing series & mention the existing series name.
Sales discount not picking properly in case of POS billing
If sales discount not picking properly in pos billing then you need to follow the steps
1 Go to administration menu and click configuration
2 select voucher series configuration and select sales and select series
3 then click on voucher configuration and click on POS configuration setting
4 make discount option as variable if you want to modiFinancial Year discount manually and save
5 need to ensure you have tagged the discount category or structure in voucher series configuration
as per your requirement
How can i create invoice with particular party ?
Here are the steps for create invoice with particular party:
Step 1: Go to Administration menu
Step 2: Click o Configuration
Step 3: Then click on Voucher series configuration
Step 4: Then select voucher and click on Master Control
Step 5: Then click on Apply Control under party option
Step 6: Then click on allow and select one account option and specify the account name
Step 7: Then click on save button
Step 8: afterward, you can craete invoice with particular party