Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
How can I generate an invoice for an overseas client in BUSY, and what currency options are available?
To generate an invoice for an overseas client you need toe enabe Multi currency Feature in BUSY and to enable it you can follow some steps:
Step 1: Step 1-Go to the administration and configuration
Step 2: Under the configuration click on Feature and option
Step 3: Now click on Accounts Options and enable by tick on Multi currency featur and you can search Multi currency option from Shortcut key F3.
Step 4: Go to the administration and then click on Master.
Step 5: Now click Currency and click on Add Option. from this you can create any currency of other countries.
Step 6: Now enable multi currency option in Accounts master by specify Y and save the master
Step 7: Now enter voucher and it will show to currency details window during fill up the required details in voucher.select the current and mention current Conversion Rate which you want and save the voucher
How do I check if the salesman is online in BUSY?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
Step 7: Enter the percentage or lump sum value for the commission in the Salesman Master or Party/Item Master. Alternatively, you can update it in the configuration window after selecting As Specified Below.
How to add broker name and configure broker commission in BUSY?
To set up broker and configure their commission in BUSY, you can follow these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Administration tab and click on configuration.
Step 2: Under Configurations, select Features / Options and then click on the Accounts tab. Here, you will find the Salesman/Broker-wise Reporting option. Just click on the checkbox to turn it on.
Step 3: Set ‘Y’ on the "Specify Default Commission / Brokerage” option under the Salesman / Broker configuration tab.
Step 4: Select the option for commission from the following choices: Salesman / Broker Master, Party/Item Master, or As Specified Below.
Step 5: Now, Go back to Administrtion tab and click on Masters.
Step 6: Select salesman and click Add. Enter the required details and save.
Step 7: Enter the percentage or lump sum value for the commission in the Salesman Master or Party/Item Master. Alternatively, you can update it in the configuration window after selecting As Specified Below.
Where can I categorize my customers and items in the software?
In BUSY you can also user Account Category Option, by using this you can create multiple account category you can follow these steps:
Step 1: go to the Administration tab on the top menu bar and click on Configurations.
Step 2: Select Features / Options and click on Accounts.
Step 3: Here you will find a feaure with named Maintain Account Category, jusk click on check box to turn it on and can mention caption as needed.
Step 4: Now, when you create an expense master, you can create Account Category and tag into that master and categorize your expense accordingly.
For Item Category Option, Pls Follow Below Steps:
Step 1: Go to Administration menu
Step 2: And then Configuration option
Step 3: Choose Features & Options tab
Step 4: And click on Inventory menu
Step 5: Enable the Item Category Option
Step 6: Open the Item master
Step 7 : Press F3 & Create Item Category
Step 8: Add it through custom column in inventory Reports
Can I use a different currency for sales and purchase transactions?
Yes, use a different currency for sales and purchase transactions in BUSY Accounting software, follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales, purchase
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
How do I edit a previously entered transaction in a different currency?
To edit a previously entered transaction in a different currency in BUSY, follow these steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select voucher type that you want to edit
Step 8: After that choose the modify option and details as per your preference. After entering party name a window will appear allowing you to specify currency, change currency and then select save option to save invoice.
How to change the currency from rupees to dollar in Sale invoice?
To change the currency from rupees to dollar in Sale invoice in BUSY then follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
How to maintain bill by bill in BUSY?
To maintain bill by bill in BUSY, follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on accounts tab
Step 3: Now tick the option bill by bill and select save to save the configuration
Step 4: After that go to administration menu then select masters submenu
Step 5: Then select account option and then choose modify option
Step 6: After that select the account name in which you want to maintain bill by bill and select maiantain bill by bill balancing as Y and click on save to save changes
Step 7: Now go to transaction menu and submenu sales then select add option
Step 8: After that provide the necessary details, including series, date, and party. Then at the time of saving the invoice a bill by bill adjustment window will appear allowing you to maintain reference and then select save option to save invoice.
How do I regularize a PDC entry in BUSY?
Regularize the entry in BUSY is used when you made a PDC entry in BUSY.
Basically this feature is used to regularize the PDC entry to see its accurate effect in report
You need to follow these steps to use PDC feature with regularization of it:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that and you can regularize it
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What does it mean to "regularize" an entry in BUSY? Why do I have to do this?
Regularize the entry in BUSY is used when you made a PDC entry in BUSY.
Basically this feature is used to regularize the PDC entry to see its accurate effect in report
You need to follow these steps to use PDC feature with regularization of it:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that and you can regularize it
