Frequently Asked
Questions
Find Solutions to Common Issues Related to features - accounts
Where can I categorize my customers and items in the software?
In BUSY you can also user Account Category Option, by using this you can create multiple account category you can follow these steps:
Step 1: go to the Administration tab on the top menu bar and click on Configurations.
Step 2: Select Features / Options and click on Accounts.
Step 3: Here you will find a feaure with named Maintain Account Category, jusk click on check box to turn it on and can mention caption as needed.
Step 4: Now, when you create an expense master, you can create Account Category and tag into that master and categorize your expense accordingly.
For Item Category Option, Pls Follow Below Steps:
Step 1: Go to Administration menu
Step 2: And then Configuration option
Step 3: Choose Features & Options tab
Step 4: And click on Inventory menu
Step 5: Enable the Item Category Option
Step 6: Open the Item master
Step 7 : Press F3 & Create Item Category
Step 8: Add it through custom column in inventory Reports
Can I use a different currency for sales and purchase transactions?
Yes, use a different currency for sales and purchase transactions in BUSY Accounting software, follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales, purchase
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
How do I edit a previously entered transaction in a different currency?
To edit a previously entered transaction in a different currency in BUSY, follow these steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select voucher type that you want to edit
Step 8: After that choose the modify option and details as per your preference. After entering party name a window will appear allowing you to specify currency, change currency and then select save option to save invoice.
How to change the currency from rupees to dollar in Sale invoice?
To change the currency from rupees to dollar in Sale invoice in BUSY then follow below steps:
Step 1: Go to the Administration menu then click on the Configuration Submenu
Step 2: Then select Features and Options and then click on the accounts tab
Step 3: Now tick the check box option of multi currency and then select save to save changes.
Step 4: After that go to Administration menu and then submenu master and select account option
Step 5: Then click on modify and select account in which you want to enable multi currency feature
Step 6: Now select multy currency option as Y and select save option to save the changes
Step 7: Then go to transaction menu and select sales
Step 8: After that choose the add option and provide the necessary details, including series, date, and party. After entering party name a window will appear allowing you to specify currency as dollar and then select save option to save invoice.
How to maintain bill by bill in BUSY?
To maintain bill by bill in BUSY, follow below steps:
Step 1: Go to Administration menu and click on Configuration submenu
Step 2: Then Select Feature and Option and click on accounts tab
Step 3: Now tick the option bill by bill and select save to save the configuration
Step 4: After that go to administration menu then select masters submenu
Step 5: Then select account option and then choose modify option
Step 6: After that select the account name in which you want to maintain bill by bill and select maiantain bill by bill balancing as Y and click on save to save changes
Step 7: Now go to transaction menu and submenu sales then select add option
Step 8: After that provide the necessary details, including series, date, and party. Then at the time of saving the invoice a bill by bill adjustment window will appear allowing you to maintain reference and then select save option to save invoice.
How do I regularize a PDC entry in BUSY?
Regularize the entry in BUSY is used when you made a PDC entry in BUSY.
Basically this feature is used to regularize the PDC entry to see its accurate effect in report
You need to follow these steps to use PDC feature with regularization of it:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that and you can regularize it
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What does it mean to "regularize" an entry in BUSY? Why do I have to do this?
Regularize the entry in BUSY is used when you made a PDC entry in BUSY.
Basically this feature is used to regularize the PDC entry to see its accurate effect in report
You need to follow these steps to use PDC feature with regularization of it:
Step 1: Go to administration menu
Step 2: Then click on configuration
Step 3: Then click on features and option button
Step 4: Afterwards click on accounts tab
Step 5: Then tick the post dated cheques in payment/receipt vouchers to enable it
Step 6: After that you can go to the transactions menu
Step 7: Afterwards open payment or receipt voucher as required
Step 8: Then you can select type as PDC and do the entry and save it
Step 9: After that go to administration menu
Step 10: Then click on miscellaneous data entry
Step 11: Then click on regularize PDC option
Step 12: Then open that report select that pdc voucher and tick that and you can regularize it
Can I set credit limits for customers in BUSY? If yes, then how?
Yes, you can set credit limits for customers in BUSY software. To do or use this feature please follow the below steps:
Step 1: Go to Administration menu
Step 2: Click on configuration and then press enter on Features/option
Step 3: Then press enter on account tab then you will found Credit limit option
you have to enable it and then save
Step 4: Then go to administration and then click master
Step 5: Click on account and then press click on modify mode and open your party master in which you want to specify credit limit after press enter on group of account then one window will appear for enable and define credit limit of a party and save then master
Step 6: enable warning alarm for credit limit from configuration then warning alarm
Step 7: When enter any voucher with a party of which party credit limit going to exceed then one warning window will appear for you.
How do I record depreciation of assets in BUSY for accurate financial reporting?
Depreciation represents the estimated reduction in value of a fixed assets within a fiscal year. Tangible assets, such as buildings, equipment, vehicles and so on, are purchased in large lump sums.
Pls Follow the Below Steps :
Step 1: Click on Administration
Step 2: Then Configuration
Step 3: Then Features / Options
Step 4: Then Accounts
Step 5: Enable the Compant Act Depreciation Option
Step 6: Open the Fixed assets account master in modify mode in which want to charge the depreciation, Then rate of depreciation window will get open, mention the rate as per your requirement either as per Income act or Company act.
Step 7: Go to the Display menu then click on Depreciation Chart, Select the Depreciation account.Here will show the details of all your fixed assets then select it and post it depreciation entry through F4. After posting depreciation entry then it will reflect in profit and loss account.
issue in cost centre kindly explain it process of cost center ?
issue in cost centre to maintain it follow these steps
1. go to the configuration under administration menu
2. then open features and options then click on account tab
3. there you can find cost center enable it
4. also there is other configuratio related cost centre like carry closing balance to the next year (revenue and non-revenue ), affect cost centres in non-accounting, ensure complete amount adjustment and maintain account wise opening balance
5. enable relevant options as per require and save the configuration
6. after you can add new cost centre master
7. and mentioned account wise opening balance.
8. then modiFinancial Year item and allow cost cenre option and save it.
9. after that while you entered any accounting transaction related to expense or payment there you can mentioned cost center amount with diffrent account wise.
10. you can get cost centre reports from display menu like cost centre tral, ledger and summaries etc.
