Frequently Asked
Questions
Find Solutions to Common Issues Related to features - enterprise
How to ensure accuracy of salary processing in BUSY?
To ensure accuracy of salary processing in BUSY, you can follow these steps:
1. Double-check the salary structure and components to ensure they are set up correctly.
2. Verify that all employee details, such as bank accounts and tax information, are accurate and up to date.
3. Regularly review and reconcile salary data with attendance records and leave management to avoid any discrepancies.
4. Use the preview option to review salary calculations before finalizing and processing the payments.
5. Keep track of any changes or updates in tax laws or statutory regulations to ensure compliance.
6. Conduct periodic audits and reconciliations to identify and rectify any errors or inconsistencies.
7. Utilize the available reports and analytics in BUSY to analyze salary data and identify any anomalies.
8. Communicate with employees to address any concerns or discrepancies in their salary payments promptly.
9. Train and educate your payroll team on the proper procedures and best practices for salary processing in BUSY.
10. Regularly update and maintain the software to ensure you have the latest features and bug fixes for accurate salary processing.
How do I properly configure multiple branches in BUSY?
Multibranch option in BUSY for maintaining the same we need Enterprise edition.
In this we can maintain different location wise data for every branch. And then after doing transaction we can check reports as per location wise.
Follow Below Steps(HO)
Step 1:- Administration
Step 2:- Configuration
Step 3:- Features & options
Step 4:- Enterprise
Step 5:- Enable multi branch option
Step 6:- Provide name of Branch
Step 7:- Enbale option Material centre/Voucher series and User. It will auto create all three things and will tagg the same in branch.
Step 8:- Now enable HO/BO data sync option and select its status as Head Office
Note: HO's License must be run on EC model.
Steps for BO
Step 1:- Administration
Step 2:- Configuration
Step 3:- Features & options
Step 4:- Enterprise
Step 5:- Now enable HO/BO data sync option and select its status as Breach Office
Step 6:- Now click on configuration button
Step 7:- Mention Ho server info as per the HO.
Step 8:- Mention Bo details (company information)
Step 9:- Then click on read head office configuration
Step 10:- Now click on read head office configuration.
How do I generate pay slips for employees in BUSY?
a feature in your accounting or payroll software that allows you to print salary slips for employees. Here's a breakdown of the process you described:
Step 1 :Start by entering the salary information for your employees.
Step 2 :After you have entered the salary information, the software prompts you to print salary slips.
Step 3 :This prompt could appear automatically or as a manual action.
Step 4 :When prompted to print salary slips, click "OK" or a similar button to confirm that you want to generate and print the salary slips.
Step 5 :Once you click "OK," the software should take you to a print options menu or screen.
Step 6:Within the print document menu, look for an option to print "Bulk Salary Slips" or "Multiple Salary Slips" or something similar. This option allows you to print salary slips for multiple employees at once.
Step 7 :Once you have selected the employees and configured the printing parameters, initiate the printing process. This might involve clicking a "Print" or "Generate" button.
How can I generate and print salary slips?
a feature in your accounting or payroll software that allows you to print salary slips for employees. Here's a breakdown of the process you described:
Step 1 :Start by entering the salary information for your employees.
Step 2 :After you have entered the salary information, the software prompts you to print salary slips.
Step 3 :This prompt could appear automatically or as a manual action.
Step 4 :When prompted to print salary slips, click "OK" or a similar button to confirm that you want to generate and print the salary slips.
Step 5 :Once you click "OK," the software should take you to a print options menu or screen.
Step 6:Within the print document menu, look for an option to print "Bulk Salary Slips" or "Multiple Salary Slips" or something similar. This option allows you to print salary slips for multiple employees at once.
Step 7 :Once you have selected the employees and configured the printing parameters, initiate the printing process. This might involve clicking a "Print" or "Generate" button.
I changed the financial year in BUSY but now my opening balances are incorrect. What should I do?
You should check if the opening balances were carried forward correctly,please follow the steps :
Step 1: Review your Trial Balance report regularly. This report shows the ending debit or credit balance for every account in your general ledger. The sum of debit and credit balances should be equal. If balance not show proper then check in short range and find on which account's entries have an error or mistake.
Step 2: Check your P&L and Balance sheet regularly, if found any balance mismatch then run Update Master Balance from the Housekeeping Menu. Before doing this take the latest backup of your data.
Step 3: Match your book stock and the physical stock, ideally they should match, but sometimes they may differ due to some discrepancy or data entry error. To sync them properly, you need to pass some stock adjustment vouchers in BUSY, such as “Physical Stock” and “Stock Journal”. These vouchers allow you to generate or consume any stock quantity if needed.
How will users only see data for their branch upon logging in from a branch user?
The user configuration window in the software you're using (referred to as "BUSY") seems to provide user management features that are particularly useful for businesses with multiple branches. Here's a breakdown of the key functionalities you mentioned:
Step 1:By tagging users to branches, you can control access and permissions based on branch-level segregation.
Step 2:The voucher series group, as previously mentioned, is an organizational feature that helps categorize and manage voucher series. It's possible that you can also assign or restrict access to specific voucher series groups based on user roles.
Step 3 :By tagging users to specific branches, you can customize their access and permissions. This means that users may only have access to data, transactions, and features related to the branch they are associated with.
Step 4:It appears that there is a hierarchy of user roles, with a "super user" role having broader access and permissions. Super users are likely able to view consolidated data summaries that encompass information from all branches.
How to audit transactions done by a user?
The User Activity Log and the Audit Trail are essential features in BUSY that help track and maintain a record of user activities for auditing and accountability purposes. Here's a brief overview of each:
Step 1 :User Activity Log:The User Activity Log provides a detailed record of individual user activities within the software.It tracks actions such as the creation, modification, and deletion of transactions, accounts, items, groups, and other relevant data.
Step 2 :The Audit Trail is a broader report that provides a comprehensive record of all transactions recorded in BUSY.
It captures the details of transactions, including their creation, modification, and deletion, as well as any changes made to financial data.
Step 3 : Both the User Activity Log and the Audit Trail are essential for ensuring data integrity, security, and compliance in accounting and financial management. These reports provide transparency into user actions and the history of financial transactions, which is critical for maintaining trust and accountability in business operations.
How to setup payroll and pay slips in BUSY?
Payroll feature is used to maintain the Employee Salary In BUSY with Three Different Mode. Salary, Wages and Production.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Enterprise Features
Step 5: Enable Payroll Feature
Step 6: Click on Configuration
Step 7: Select the Salary Mode as per your requirement.
Step 8: Enable the Maintain Accounting with Payroll then select the voucher type and series.
Step 9: Mention the Payment Mode Accounts.
Step 10: Create Employee Account Under Administration then Masters
Step 11: In Employee , Mention the Salary Structure with Date and Payment Mode.
Step 12: Voucher Series Configuration
Step 13: Select the Salary Voucher Type and series
Step 14 : Mention the Salary Component Details
Step 15: Transactions
Step 16: Salary Calculation Voucher
Step 17 : Add
Step 18 : Print Salary Slip.
Note : Salary Structure and Component which mention in Voucher Series Configuration should be in Proper Order . Also Can Add extra salary component as per your requirement in BUSY.
How does the BUSY payroll module work?
Payroll feature is used to maintain the Employee Salary In BUSY with Three Different Mode. Salary, Wages and Production.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Enterprise Features
Step 5: Enable Payroll Feature
Step 6: Click on Configuration
Step 7: Select the Salary Mode as per your requirement.
Step 8: Enable the Maintain Accounting with Payroll then select the voucher type and series.
Step 9: Mention the Payment Mode Accounts.
Step 10: Create Employee Account Under Administration then Masters
Step 11: In Employee , Mention the Salary Structure with Date and Payment Mode.
Step 12: Voucher Series Configuration
Step 13: Select the Salary Voucher Type and series
Step 14 : Mention the Salary Component Details
Step 15: Transactions
Step 16: Salary Calculation Voucher
Step 17 : Add
Step 18 : Print Salary Slip.
Note : Salary Structure and Component which mention in Voucher Series Configuration should be in Proper Order . Also Can Add extra salary component as per your requirement in BUSY.
How do I set up and manage employee payroll in BUSY?
If you want to set up employees for payroll in BUSY, you can follow these steps:
Step 1: Go to Administration and click on configuration.
Step 2: Select Features / Options and click on Enterprises Features.
Step 3: Here, you will a feature called "Enable Payroll" Set Y to turn it on and click on Configuration.
Step 4: Configure payroll settings as per the requirements.
Step 5: Now, go back to Administration and click on Masters.
Step 6: Select Employee and click on Add. Enter all the required details such as Name, Employee Code, Date of Joining, etc.
Step 7: Click on the "Payment Mode" and specify the mode of payment such as Cash, Bank Transfer, etc.
Step 8: After click on the "Salary Structure" you need to specify the salary components such as Basic, HRA, etc for that employee.
Step 9: After enter all the details save that employee master and can use that for generate salary calculation voucher.
