Frequently Asked
Questions
Find Solutions to Common Issues Related to features - general audit
How can I resolve the issue if it showing no image for signature in printing of invoice?
You need to make sure that image should be in JPEG or in PNJ and if issue persist then you need to confirm the correct path for User Signature Image to check it you need to follow some steps:
Step 1: Go to the Administration and then click on Configuration.
Step 2: Now click on feature and Options and then select the General Tab.
Step 3: Now click on configure option of Maintain Image and Signature with User and you can search it from F3 shortcut key.
Step 4: Now give the signature folder path where signature image exist in system and make sure image name should be from User name from which you login your company.
Step 5: Now click on OK option and save the General Tab.
Step 6: Go to the Transaction and select the voucher type
Step 7: Now select modify option and enter the invoice number
Step 8: Now click on ok option and click print option.
Step 9: Now select the Sale invoice option and select the Standard format.
Step 10: Now print your invoice.
How to review changes using the audit trail feature in BUSY?
If the "Audit Trail" feature is enabled in your company, then you can review changes made by using these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Check List.
Step 2: Select Audit Trail, then you can select the Details to be shown such as Accounts Day Book, Inventory Day Book, Payroll Day Book, Other Vouchers and List of Master. This will determine the type of transactions and masters that you want to see in the report.
Step 3: Select the User from the drop-down list. You can choose between All Users or a Specific User. This will filter the report by the user who made the changes in BUSY.
Step 4: Select the Entries to be Shown from the drop-down list. You can choose between Added, Modified, Deleted, and Other Info. This will filter the report by the action that was performed on the transactions or masters in BUSY.
Step 5: Enter the Date Range for which you want to see the report.
How do I access the audit report in the display?
If the "Audit Trail" feature is enabled in your company, then you can review changes made by using these steps:
Step 1: Open BUSY and select the company you want to work with. Then, go to the Display tab and click on Check List.
Step 2: Select Audit Trail, then you can select the Details to be shown such as Accounts Day Book, Inventory Day Book, Payroll Day Book, Other Vouchers and List of Master. This will determine the type of transactions and masters that you want to see in the report.
Step 3: Select the User from the drop-down list. You can choose between All Users or a Specific User. This will filter the report by the user who made the changes in BUSY.
Step 4: Select the Entries to be Shown from the drop-down list. You can choose between Added, Modified, Deleted, and Other Info. This will filter the report by the action that was performed on the transactions or masters in BUSY.
Step 5: Enter the Date Range for which you want to see the report.
How can I get detailed audit trails and change logs for transactions in BUSY?
To maintain audit trails and track changes in BUSY, you can enable the Maintain Audit Trail option and steps are:
Step 1: Go to the administration and configuration
Step 2: Under the configuration click on Feature and option
Step 3: Then click on General Option and enable Audit trail and also can search feature from Short cut key F3 And after enable it you can see the another option to show User Details in voucher and Master Below the Audit trail and can enable it as per the requirement
Step 4: To Track all the details in one report, Go to Display and then click on check list.
Step 5: After click on checklist,click on Audit Trail report and select any option for books and master for which details to be shwon with user wise selection and tick on all details added,modify,deletion and other info or tick on any of them.
Step 6:At last select staring and ending date and click on button and after that you could be able to check all details with user name.
How do I maintain audit trails and track changes in BUSY?
To maintain audit trails and track changes in BUSY, you can enable the 'Maintain Audit Trail'and steps are-
Step 1-Go to the administration and configuration
Step 2-Under the configuration click on Feature and option
Step 3-Then click on General Option and enable Audit trail and also can search feature from Shortcut key 'f3'And after enable it you can see the another option to show User Details in voucher and Master Below the Audit trail and can enable it as per the requirement
Step 4-To Track all the details in one report, Go to Display and then click on check list.
Step 5-After click on checklist,click on Audit Trail report and select any option for books and master for which details to be shwon with user wise selection and tick on all details added,modify,deletion and other info or tick on any of them.
Step 6-At last select staring and ending date and click on button and after that you could be able to check all details with user name.
Does the software have a history of deleted transactions?
Yes, BUSY Accounting software maintains a history of deleted transactions,please follow below steps:
Step 1: Open BUSY Accounting Software and select the company you want to work with. Then, go to the Display tab and click on Check List.
Step 2: Select Audit Trail, then you can select the Details to be shown such as Accounts Day Book, Inventory Day Book, Payroll Day Book, Other Vouchers and List of Master. This will determine the type of transactions and masters that you want to see in the report.
Step 3: Select the User from the drop-down list. You can choose between All Users or a Specific User. This will filter the report by the user who made the changes in BUSY.
Step 4: Select the Entries to be Shown from the drop-down list. You can choose between Added, Modified, Deleted, and Other Info. This will filter the report by the action that was performed on the transactions or masters in BUSY.
Step 5: Enter the Date Range for which you want to see the report.
How can I maintain Audit Trail and track and save changes in BUSY?
To maintain audit trails and track changes in BUSY, you can enable the Maintain Audit Trail option and steps are-
Step 1-Go to the administration and configuration
Step 2-Under the configuration click on Feature and option
Step 3-Then click on General Option and enable Audit trail and also can search feature from Short cut key F3 And after enable it you can see the another option to show User Details in voucher and Master Below the Audit trail and can enable it as per the requirement
Step 4-To Track all the details in one report, Go to Display and then click on check list.
Step 5-After click on checklist,click on Audit Trail report and select any option for books and master for which details to be shwon with user wise selection and tick on all details added,modify,deletion and other info or tick on any of them.
Step 6-At last select staring and ending date and click on button and after that you could be able to check all details with user name.
What is the process to search for and print party names in Hindi even though I have entered them in English in BUSY?
You cannot search party name in hindi but if you want there is a option in BUSY to print your invoice details in hindi language
To use these option please follow these steps:
Step 1: Download the hindi input tool in your system then open your company in BUSY then Go to administration menu
Step 2: Then click on configuartion button
Step 3: Then click on features and option
Step 4: Then click on general tab
Step 5: Afterwards select second language support option as Y to enable it specify the language as hindi and specify the font size then save the changes
Step 6: Then save the changes
Step 7: Then go to administration menu
Step 8: Then click on configuration
Step 9: Then click on invoice/document printing
Step 10: Then click on standard option and select invoice such as sale and purchase etc
Step 11: Afterwards select second language option and specify the second language and save the changes
Step 12: Then go to transactions menu and open thr invoice and check the print preview
What is the display check list and how can I access it in the software?
If the Audit Trail feature is enabled in your company, then you can review changes made by using these steps:
Step 1: go to the Display tab and click on Check List.
Step 2: Select Audit Trail, then you can select the Details to be shown such as Accounts Day Book, Inventory Day Book, Payroll Day Book, Other Vouchers and List of Master. This will determine the type of transactions and masters that you want to see in the report.
Step 3: Select the User from the drop-down list. You can choose between All Users or a Specific User. This will filter the report by the user who made the changes in BUSY.
Step 4: Select the Entries to be Shown from the drop-down list. You can choose between Added, Modified, Deleted, and Other Info. This will filter the report by the action that was performed on the transactions or masters in BUSY.
Step 5: Enter the Date Range for which you want to see the report.
How can I upload the voucher image on google drive in BUSY?
To upload the voucher image on google drive in BUSY, you can follow the below steps:
Step 1: Go to administration section then click on configurations tab and select features and option.
Step 2: Choose general tab then enable google drive linked features in BUSY and specify the gmail account just below the option.
Step 3: Now. click on authorise tab then select the gmail account and click ok continue tab.
Step 4: Next, Go to administration section then configuration tab then select voucher series configuration.
Step 5: Choose the required voucher type then select the series and click on voucher configuration tab.
Step 6: Now, set y for prompt image for saving then specify the voucher image folder and save the configuration.
Step 7: Next, Go to administration section then click on required voucher type then select add tab.
Step 8: Create the invoice with necessary details then save the voucher.
Step 9: Afterward, you will get popup to save image to google drive, click on yes then select save.
