Frequently Asked
Questions

Q: Why does stock become negative when I enter a delayed job work receipt? How can I avoid this?

If the stock is going negative after entering the job work voucher, then it is because the stock was received before the issued date. So, you can follow the correct steps as below : 1. Firstly you need to enter the job work voucher on before receiving date 2. Then enter the Material received voucher after the issued date.

Q: How to manage multiple job work orders and parties in the system?

For Multiple Job Work of parties, We have to maintain the multiple Job ID. Pls Follow the Below Steps : Step 1: Administration Step 2: Configurtion Step 3: Features and Options Step 4: Inventory Step 5: Click on Job Work Configuration Step 6: Tick on Allow creation and adjustment of multiple Job ID. Step 7: During voucher Entry, Can Mention the Job ID with each Item.

Q: Do i need to create a separte job work expense account.

Yes, you need to create separate job work account. To create a separte job work account in BUSY follow below steps: Step 1: Go to administration menu and then select masters. Step 2: Under master select accounts and then click on add. Step 3: In the next window of add account mention all necessary details and click on save button.

Q: How to handle inventory during job work with outside vendors?

For inventory management of Outside Job Worker. Enable job work outside from Inventory Module. Please follow below mention steps for Job Work with Out-side Vendors;- Step 1:- Transaction Tab, Step 2:- Material issue to Party Step 3:- Add Add bill select type Material issue For Job work enter vendor and inventory details such as item name, qty, rate finished product details.

Q: How do I create a job ID or reference number for each job work order in BUSY?

For job work ID enable option from Inventory Module. Please follow below mention steps for enable Job Id:- Step 1:- Administration Tab, Step 2:- Configration Step 3:- Feature / Option Step 4:- Inventory Step 5:- Enable Job Work option, in front of Job Work option configure option enable Job ID option. When create option create Job ID of the job Worker

Q: How can I do batch-wise tracking of materials sent for job work in BUSY?

For batch wise tracking of material sent for job work first enable batch wise and job work features from Inventory module. Enable batch feature in item master. Issue material for Job work against batch and received material after job work from party adjust batch details of item. Tracking is available in Job work report and Batch wise reports

Q: What are the compliance requirements for job work under GST rules?

The compliance requirements for job work under GST rules include Issuing delivery through material issue for job work to the job worker, maintaining records of goods sent for job work, receiving back goods back within a specified time and generate invoices for job work charges for GST charges issue and received through sale and purchase vouchers.

Q: What reports can I generate to track my job work orders using the job ID in BUSY?

You can check Job work related reports or material issue or receipt voucher registers too. Please follow below mention steps for Job Work Reporting:- Step 1:- Display Tab, Step 2:- Job Work Report Select In-House or Out Side job work and check reports as per your requirement Check reports such as Job work Register, Job work summary, etc

Q: I'm unable to generate invoices properly for job work. What is the solution?

If you are unable to generate Invoices of the Job work then below can be the possible reasons : 1. Job work feature is not enabled in the company, so enable the same through Inventory tab. 2. You are Basic Model of BUSY. 3. The sub user doesn’t have the rights of Material issued and Material received voucher.

Q: If materials were issued to a job worker last month, how can I record the receipt voucher today without showing negative stock?

To record a receipt voucher for a job worker without negative stock, you need to make sure that the material issue is done through the option of "Material Issue to Party" and not through sales. Additionally, you can pass a stock journal entry to make the negative entry positive for any item in negative.

Find Solutions to Common Issues Related to features - inventory job work

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Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

Why does stock become negative when I enter a delayed job work receipt? How can I avoid this?

If the stock is going negative after entering the job work voucher, then it is because the stock was received before the issued date. So, you can follow the correct steps as below :
1. Firstly you need to enter the job work voucher on before receiving date 
2. Then enter the Material received voucher after the issued date.

How to manage multiple job work orders and parties in the system?

For Multiple Job Work of parties, We have to maintain the multiple Job ID.
Pls Follow the Below Steps :
Step 1: Administration
Step 2: Configurtion
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Job Work Configuration
Step 6: Tick on Allow creation and adjustment of multiple Job ID.
Step 7: During voucher Entry, Can Mention the Job ID with each Item.

Do i need to create a separte job work expense account.

Yes, you need to create separate job work account. To create a separte job work account in BUSY follow below steps:
Step 1: Go to administration menu and then select masters.
Step 2: Under master select accounts and then click on add.
Step 3: In the next window of add account mention all necessary details and click on save button.

How to handle inventory during job work with outside vendors?

For inventory management of Outside Job Worker. Enable job work outside from Inventory Module. Please follow below mention steps for Job Work with Out-side Vendors;-
Step 1:- Transaction Tab,
Step 2:- Material issue to Party
Step 3:- Add
Add bill select type Material issue For Job work enter vendor and inventory details such as item name, qty, rate finished product details.

How do I create a job ID or reference number for each job work order in BUSY?

For job work ID enable option from Inventory Module. Please follow below mention steps for enable Job Id:-
Step 1:- Administration Tab,
Step 2:- Configration
Step 3:- Feature / Option
Step 4:- Inventory
Step 5:- Enable Job Work option, in front of Job Work option configure option enable Job ID option. When create option create Job ID of the job Worker

How can I do batch-wise tracking of materials sent for job work in BUSY?

For batch wise tracking of material sent for job work first enable batch wise and job work features from Inventory module. Enable batch feature in item master.
Issue material for Job work against batch and received material after job work from party adjust batch details of item.
Tracking is available in Job work report and Batch wise reports

What are the compliance requirements for job work under GST rules?

The compliance requirements for job work under GST rules include Issuing delivery through material issue for job work to the job worker, maintaining records of goods sent for job work, receiving back goods back within a specified time and generate invoices for job work charges for GST charges issue and received through sale and purchase vouchers.

What reports can I generate to track my job work orders using the job ID in BUSY?

You can check Job work related reports or material issue or receipt voucher registers too. Please follow below mention steps for Job Work Reporting:-
Step 1:- Display Tab,
Step 2:- Job Work Report 
Select In-House or Out Side job work and check reports as per your requirement
Check reports such as Job work Register, Job work summary, etc

I'm unable to generate invoices properly for job work. What is the solution?

If you are unable to generate Invoices of the Job work then below can be the possible reasons :
1. Job work feature is not enabled in the company, so enable the same through Inventory tab.
2. You are Basic Model of BUSY.
3. The sub user doesn’t have the rights of Material issued and Material received voucher.

If materials were issued to a job worker last month, how can I record the receipt voucher today without showing negative stock?

To record a receipt voucher for a job worker without negative stock, you need to make sure that the material issue is done through the option of "Material Issue to Party" and not through sales. Additionally, you can pass a stock journal entry to make the negative entry positive for any item in negative.

Frequently AskedQuestions