Frequently Asked
Questions
Find Solutions to Common Issues Related to features - inventory other features
How do I enter and adjust journal entries in BUSY
To enter and adjust journal entries in BUSY, you can follow these steps:
Step 1. Open the software and go to the Accountsmenu.
Step 2. Select Journal Vouchersfrom the drop-down menu.
Step 3. Click on the Addbutton to create a new journal entry.
Step 4. Enter the necessary details such as the date, narration, and voucher type.
Step 5. In the Debitand Creditcolumns, enter the account names and corresponding amounts.
Step 6. If needed, you can add multiple debit and credit entries.
Step 7. Once you have entered all the details, click on the Savebutton to save the journal entry.
To adjust a journal entry in BUSY:: Step 1 : Launch the BUSY and ensure you are logged in with the appropriate user credentials. Step 2 :create new ledger accounts by providing a name, group, and other relevant details. Step 3 :Once you have created the necessary ledger accounts, you can start recording expenses: Go to the Journal Entrysection. Expense Voucher,depending on the type of expense. Fill in the details of the transaction, such as the date, partyorvendor name (if Add any additional information or references as required. Save the voucher.
Why am i unable to see current stock while generating creating voucher ?
If you want to see current stock of item while creating invoice you need to follow these steps:
Firstly take backup of company from backup data after close company:
Step 1: Go to Administration menu then click on Configuration option.
Step 2: Now click on Features and options then click on Inventory tab right side tick the option show item current balance during voucher entry and save .
Step 3: Goto Administration menu then click on Configuration option click master configuration select item then NO. Of Add Fields in Dropdown increase in box like 2or3 and select name of feilds current stock and mention width 20 then save.
Step 4: Goto Housekeeping menu and click Regenerate master help files and tick on account only.
Step 5: Then press alt. M on item it will open in modify mode and check Set critical level of item(Y/N) it should in yes and click on 3dots define minimum level(quantity) maximum level Quantity and Reoroder level Quantity.
Step 6: Then check in voucher by creating invoice .
Is it possible to set different rates for sale of a particular item in BUSY?
Yes it is possible to set different rates for sale of a particular item in BUSY, follow below steps:
Step 1: Take the latest backup before any process
Step 2: Go to Administration menu and click on Configuration submenu
Step 3: Then Select Feature and Option and click on inventory tab
Step 4: Now select item pricing mode in vouchers option at the bottom corner of right hand side and tick the multiple price list for items option in pricing mode for sale and then click on configure tab and choose relevent option as per your requirement and then click on ok
Step 5: After that select save option to save the changes
Step 6: Now Go to administration menu then select masters submenu
Step 7: Then select item option and then select modfiy option, Now specify item name and press ok
Step 8: After that select on save option, at the time of saving the item master, sale price levels window will appear allowing you to maintain different rates for sale of a particular item and then select save option to save the master.
How to change pricing or discounts for a specific party or item in BUSY?
In BUSY, We have option that Either we can specify price and discount for an item from A to Z Category for different party OR we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specify Item prices with discount.
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price with discount Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
How can I calculate sales price automatically after posting purchase voucher in BUSY?
To calculate the sales price automatically after posting purchase voucher in BUSY, you can follow the below steps:
Step 1: Go to administration section then click on configuration option and choose features and option.
Step 2: Now, Select inventory tab and tick on calculate item sales price from purchase price and save the configuration.
Step 3: Next, Go to administration section then click on masters menu and select item option.
Step 4: Select modify tab and access the required master in modify mode.
Step 5: While saving the master. a window for item sales price calculation configuration will appear. You need to select item level option then select calculation basis and consider purchase price basis.
Step 6: After save the master, Go to transaction section then click on purchase invoice and select add tab.
Step 7: Here, you need to update the required details like voucher date, number, party master, purchase type, item details along with quantity and price to create the voucher and save the invoice.
Step 8: After save the purchase voucher, the sales price will auto update in item master as per configuration.
How to handle discounts for same item across parties in BUSY?
In BUSY, We have option that Either we can specify price for an item from A to Z Category for different party OR we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Discount Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specifythe discount and Item prices if required
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
How to setup variable pricing for customers in BUSY?
In BUSY, We have option that Either we can specify price for an item from A to Z Category for different party OR we can use party wise price structure.
Pls Follow the Below Steps for Party Wise Discount Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specifythe discount and Item prices if required
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
What logistics reports does BUSY provide? How to link receipts/dispatch to purchase/sales orders?
In BUSY, various reports are available to track inventory activities. Such as Challan Processing Reports, Issue-Receipt Analysis Reports, Material Issue and Receipt Register etc. Go to Display and view these reports as per your requirement.
And
In BUSY, you can link Sales/Purchase orders to receipts/dispatches through the Order Reference Number. You can pick the order details in challan voucher through F11 key. follow the steps given below to record Sales/Puchase orders:-
Go to
Step 1 : Administration
Step 2 : Configuration
Step 3 : Features / Options
Step 4 : Click on Inventory, Enable the Order Processing and Sale/Purchase Challan features.
Step 5 : Go to Transactions and create the order transactions in Sales/Purchase Order voucher.
Step 6 : Go to Transactions, then Add Material Issued to Party or Material Received from Party voucher, select the challan option in Type field, when your curser is on the item field, Press F11 key, a window will appear, select the Order Reference Number. Order details will be picked auotimatically.
Step 7 : To view the Orders and Challans Reports, Go to Display, then Order/Challan Processing
How do I manage receivables, payables and credit limits in BUSY?
In BUSY, we have to create Account Payable and Receivable for transaction and can view reports accordingly.
Pls Follow the Below Steps For Account Creation:
Step 1: Administration
Step 2: Masters
Step 3: Account
Step 4: Add
We have multiple reports in Outstanding Analysis Option. Pls Follow Below Steps :
Step 1: Display
Step 2: Outstanding Reports
Amount Receivable and Amount Payable - Here can check customer data with outstanding balance amount.
Bills Receivable and Bills Payable : Here can check customer voucher according to References. Pls Follow Below Steps.
Step 1: Administration
Step 2: Configuration
Step 3: Features & Options
Step 4: Account
Step 5: Enable the option Bill by Bill
Step 6: Open the Party Account and Enable the bill by bill option.
Step 7: During Sale or Puchase Voucher entry Reference get create and adjust it accordingly in receipt or Payment voucher.
For Credit Limit : Where we can set maximum credit limit for customers in their Account Master. Pls Follow the Below Steps :
Step 1:Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Account
Step 5: Enable the Credit Limit Option
Step 6: Open the Account Master and Specify the Credit Limit.
How do I define material prices at the item master level?
In BUSY,to add item pricing in different ways . simply you can add price in Item Master or youwill need to configure as per your requirement ,please follow the below steps :
Pls Follow the Below Steps for Party Wise Structure :
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select Party item wise price and discount structure with mode as per your requirement.
Step 7: Administration
Step 8: Configuration
Step 9: Party-Item price structure
Step 10: Select Party and Items then specify Item prices.
Step 11: During Voucher Entry, As per the party item price will auto pick and reflect in invoice.
Pls Follow the Below Steps for Multiple Price list:
Step 1: Administration
Step 2: Configuration
Step 3: Features and Options
Step 4: Inventory
Step 5: Click on Items pricing mode in Voucher option
Step 6: Select the Multiple Price List Option for Sae/Purchase.
Step 7: Open the Item Master and Specify the Price Category from A to Z.
Step 8: Either can fix the Category in party master and can select during voucher enrty.
