Frequently Asked
Questions

Q: How can i apply multiple discounts on items during voucher entry in BUSY?

To apply multiple discounts on items during voucher entry in BUSY, you need to follow these steps: Step 1: Go to administration menu then select configuration sub menu. Step 2: Select features and options and click on inventoy tab. Step 3: Here, select item wise discount type as compound discount then save. Step 4: Now, go back to administration menu then select configuration sub menu. Step 5: Select voucher series configuration then select then voucher type such as sales, purchase, etc. Step 6: Choose the voucher series and click on voucher configuration. Step 7: Here, set Y on item wise discount and specify the discount struture of compound discount as per the requirements then save.

Q: How do I configure the software to save item prices by customer/party?

To configure party wise item prices in BUSY, you need to follow these steps: Step 1: Open your company then go to Administration. Step 2: Select Configuration and click on Features / Options. Step 3: Select Inventory tab and click on Item Pricing Mode in Vouchers or press ALT+M. Step 4: Click on Party-Item-wise Price / Discount Structure and select mode as per the requirements. You can set both sales and purchase. Step 5: Next, go back to Configuration menu and then select Party-Item Price Structure. Step 6: Select Sales / Purchase and then select Party and can set price for items and save changes. Note: Take backup of your data before making any changes.

Q: Is there a way to enter purchase return entry with purchase invoice?

Yes, there is a way to enter purchase return entry with purchase invoice by following below steps: Step1: Go to Administration menu and click on configuration submenu. Step2: Then click on feature and option and select inventory feature. Step3: Afterward, tick on the check box of allow purchase return in purchase voucher and save the configuration. Step4: Now you are create a new purchase voucher and mention the returned item with a minus sign to denote its return status and other required details as per your requirement then save the invoice. Step5: When entering a purchase voucher, it is important to mention positive items alongside any negative ones in the purchase voucher.

Q: What is the best way to handle frequently changing purchase prices?

If you want to handle frequently changing purchase prices you can follow given below steps: Step 1: Go to administration menu Step 2: Then click on configuration button Step 3: Then click on features and option Step 4: Afterwards click on inventory tab Step 5: Then click on item pricing mode in vouchers Step 6: Then you will see price mode for purchase option Step 7: Then select it as default(pick from item master) Step 8: After that go to administration menu then click on masters Step 9: Then click on item and open the item from modify or list option Step 10: Afterwards specify the purchase price in its field and save it

Q: How do I manage my inventory and stock items in BUSY?

To effectively manage your inventory and stock items in BUSY, here are the steps: Step 1: Set up Inventory Masters, including names, units, descriptions, opening stock, taxes, HSN Codes etc. Step 2: Categorize the Items BUSY allows you to create item groups and subgroups for this purpose. Step 3: Set Price categories, Assign the Price categories to your items based on the different pricing strategies. Step 4: Set the Item critical level warning if required. Step 5: Record transactions. Step 6: Generate reports like Inventory books, stock reports etc. Step 7: Perform physical stock checks. By following these steps, you can effectively manage your inventory and stock items, ensuring accurate record-keeping and control.

Q: Can I create and manage purchase orders in BUSY? How?

We can create and manage purchase orders in BUSY. To add purchase order in BUSY you have to enable then order processing option by following these steps Step 1 Open your company in BUSY Step 2 Go to administration and then configurations Step 3 Under configurations select features/options and select inventory tab Step 4 Under inventory tab,in left side of tab,enable order processing option and save the window as it is and proceed Step 5 Now go to transactions Step 6 Select purchase order and proceed to add purchase by entering details like date,voucher number,party and items and then save the voucher Step 7 In display,you can purchase order reporting under order processing option

Q: How can I enable the multiple sales price option in BUSY and have different prices applied based on customer discounts?

To Enable multiple price/Discounts in BUSY as customer wise then follow these steps Step 1. Go to Administration menu Step 2. Then click on Configuration Step 3. Then select Features and Options Step 4. Now click on Inventory button Step 5. Then click on Item Pricing Mode In voucher under inventory feature. Step 6. Then select Party -Item Price /Discount Structure for sale purpose Step 7. Then select Mode as Mixed mode and save the configuration. Step 8. Now Go to configuration option under Administration menu Step 9. Then select Party Item Price Structure option. Step 10. Then define the price and discount according to customer wise.

Q: How to maintain items unit of measurement of packets and pieces in BUSY?

Alternate Unit in BUSY is refer to an item of havingTwo Unit with Conversion factor.We can use for Bundle or packages. Please Follow the below Steps for Alternate Unit: Step 1: Go to Administration menu and then select Configuration tab Step 2: And then select Features & Options and select Inventory options. Step 3: here you have to Enable the Alternate unit.And Click on Configure option of Alternate Unit. Step 4: Tick on option,If you want to change Alt Qty & Conversion Factor during voucher entry.And Open the Item Master Step 5: Mention the Main Unit & Alt Unit with Conversion Factor and Conversion Type. Step 6: Click on the Save Button

Q: How can i create a godowns in BUSY?

If you want to create a godowns in BUSY please follow these steps: Step 1: Go to administration menu then click on configuration submenu Step 2: Then click on features and options tab Step 3: Then click on inventory tab Step 4: Then make sure multi godown inventory feature is enabled and then save the changes Step 5: Then go to administration menu again Step 6: Then click on masters then click on material centre then click on add button Step 7: Then specify the name and select the group as godowns and then select the stock account as stock and then specify other details such as address,from place etc and save the master

Q: What stock valuation methods exist in BUSY and how do they work?

The Stock Valuation method is utilized to determine the value of the closing stock. In BUSY , multiple valuation methods are available for this purpose.These methods include FIFO, LIFO, Last Purchase, Last Quantity In, Last Sale, Self Evaluation, Weighted Average, Average Price (Quantity In), Average Price (Invoice), and more. You can select the valuation as per the business segment. Please Follow the Below Steps : Step 1: Administration Step 2: Configuration Step 3: Features and options Step 4: Inventory tab Step 5: Select method for Stock Val. Method or can search the option throygh F3 shortcut key. Note : Press F1 for Help Menu , Where can check stock valuation method calculation with example.

Find Solutions to Common Issues Related to features - inventory other features

Taxation (GST/VAT/TDS/TCS/RCM)

Export/Import/Data Conversion

Errors (RTE/Ransome), Feedbacks and Bugs

Barcode, QR Code and Lable Printing

License Management/Softlock/Hardlock

Enquiry/Upgrade/Visit/Renewal

UMS Related Issue (Dealer Query)

Software Features

Implementation

Dealer Complaint/Issues

Enquiry/Upgrade/Visit/Renewal

Dealer Complaint/Issues

How can i apply multiple discounts on items during voucher entry in BUSY?

To apply multiple discounts on items during voucher entry in BUSY, you need to follow these steps:
Step 1: Go to administration menu then select configuration sub menu.
Step 2: Select features and options and click on inventoy tab.
Step 3: Here, select item wise discount type as compound discount then save.
Step 4: Now, go back to administration menu then select configuration sub menu.
Step 5: Select voucher series configuration then select then voucher type such as sales, purchase, etc.
Step 6: Choose the voucher series and click on voucher configuration.
Step 7: Here, set Y on item wise discount and specify the discount struture of compound discount as per the requirements then save.

How do I configure the software to save item prices by customer/party?

To configure party wise item prices in BUSY, you need to follow these steps:
Step 1: Open your company then go to Administration.
Step 2: Select Configuration and click on Features / Options.
Step 3: Select Inventory tab and click on Item Pricing Mode in Vouchers or press ALT+M.
Step 4: Click on Party-Item-wise Price / Discount Structure and select mode as per the requirements. You can set both sales and purchase.
Step 5: Next, go back to Configuration menu and then select Party-Item Price Structure.
Step 6: Select Sales / Purchase and then select Party and can set price for items and save changes.
Note: Take backup of your data before making any changes.

Is there a way to enter purchase return entry with purchase invoice?

Yes, there is a way to enter purchase return entry with purchase invoice by following below steps:
Step1: Go to Administration menu and click on configuration submenu.
Step2: Then click on feature and option and select inventory feature.
Step3: Afterward, tick on the check box of allow purchase return in purchase voucher and save the configuration.
Step4: Now you are create a new purchase voucher and mention the returned item with a minus sign to denote its return status and other required details as per your requirement then save the invoice.
Step5: When entering a purchase voucher, it is important to mention positive items alongside any negative ones in the purchase voucher.

What is the best way to handle frequently changing purchase prices?

If you want to handle frequently changing purchase prices you can follow given below steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on features and option 
Step 4: Afterwards click on inventory tab
Step 5: Then click on item pricing mode in vouchers 
Step 6: Then you will see price mode for purchase option
Step 7: Then select it as default(pick from item master)
Step 8: After that go to administration menu then click on masters 
Step 9: Then click on item and open the item from modify or list option
Step 10: Afterwards specify the purchase price in its field and save it

How do I manage my inventory and stock items in BUSY?

To effectively manage your inventory and stock items in BUSY, here are the steps:
Step 1: Set up Inventory Masters, including names, units, descriptions, opening stock, taxes, HSN Codes etc.
Step 2: Categorize the Items BUSY allows you to create item groups and subgroups for this purpose.
Step 3: Set Price categories, Assign the Price categories to your items based on the different pricing strategies.
Step 4: Set the Item critical level warning if required.
Step 5: Record transactions.
Step 6: Generate reports like Inventory books, stock reports etc.
Step 7: Perform physical stock checks. 
By following these steps, you can effectively manage your inventory and stock items, ensuring accurate record-keeping and control.

Can I create and manage purchase orders in BUSY? How?

We can create and manage purchase orders in BUSY. To add purchase order in BUSY you have to enable then order processing option by following these steps
Step 1 Open your company in BUSY
Step 2 Go to administration and then configurations
Step 3 Under configurations select features/options and select inventory tab
Step 4 Under inventory tab,in left side of tab,enable order processing option and save the window as it is and proceed
Step 5 Now go to transactions
Step 6 Select purchase order and proceed to add purchase by entering details like date,voucher number,party and items and then save the voucher
Step 7 In display,you can purchase order reporting under order processing option

How can I enable the multiple sales price option in BUSY and have different prices applied based on customer discounts?

To Enable multiple price/Discounts in BUSY as customer wise then follow these steps
 Step 1. Go to Administration menu
 Step 2. Then click on Configuration
 Step 3. Then select Features and Options
 Step 4. Now click on Inventory button
 Step 5. Then click on Item Pricing Mode In voucher under inventory feature.
 Step 6. Then select Party -Item Price /Discount Structure for sale purpose
 Step 7. Then select Mode as Mixed mode and save the configuration.
 Step 8. Now Go to configuration option under Administration menu
 Step 9. Then select Party Item Price Structure option.
 Step 10. Then define the price and discount according to customer wise.

How to maintain items unit of measurement of packets and pieces in BUSY?

Alternate Unit in BUSY is refer to an item of havingTwo Unit with Conversion factor.We can use for Bundle or packages.
Please Follow the below Steps for Alternate Unit:
Step 1: Go to Administration menu and then select Configuration tab 
Step 2: And then select Features & Options and select Inventory options.
Step 3: here you have to Enable the Alternate unit.And Click on Configure option of Alternate Unit.
Step 4: Tick on option,If you want to change Alt Qty & Conversion Factor during voucher entry.And Open the Item Master 
Step 5: Mention the Main Unit & Alt Unit with Conversion Factor and Conversion Type.
Step 6: Click on the Save Button

How can i create a godowns in BUSY?

If you want to create a godowns in BUSY please follow these steps:
Step 1: Go to administration menu then click on configuration submenu
Step 2: Then click on features and options tab
Step 3: Then click on inventory tab
Step 4: Then make sure multi godown inventory feature is enabled and then save the changes
Step 5: Then go to administration menu again
Step 6: Then click on masters then click on material centre then click on add button
Step 7: Then specify the name and select the group as godowns and then select the stock account as stock and then specify other details such as address,from place etc and save the master

What stock valuation methods exist in BUSY and how do they work?

The Stock Valuation method is utilized to determine the value of the closing stock.
In BUSY , multiple valuation methods are available for this purpose.These methods include FIFO, LIFO, Last Purchase, Last Quantity In, Last Sale, Self Evaluation, Weighted Average, Average Price (Quantity In), Average Price (Invoice), and more. You can select the valuation as per the business segment.
Please Follow the Below Steps :
Step 1: Administration
Step 2: Configuration
Step 3: Features and options
Step 4: Inventory tab
Step 5: Select method for Stock Val. Method or can search the option throygh F3 shortcut key.
Note : Press F1 for Help Menu , Where can check stock valuation method calculation with example.

Frequently AskedQuestions