Frequently Asked
Questions
Find Solutions to Common Issues Related to printing-problems - standard configuration
Why have my logo and other details disappeared from the invoice format?
In case logo printing in invoice disappeared in BUSY,it may be due to if logo image saved in local drive is deleted or format of logo is changed.You can set logo in standard invoice and check other required details by following these steps
Step 1 Go to administation
Step 2 Go to configurations
Step 3 Select option invoice/document printing
Step 4 Select standard and sales invoice
Step 5 Now you can check several options to enable for printing in sales invoice
Step 6 Enble print logo and select path for logo image from local drive as it should be either jpeg or png
Step 7 Set position and its size and then save the changes
Step 8 Now you can check in preview of invoice to check logo and other details in standard format
Note:In case of advanced format,it is designed or modified or chargeable basis as depending upon the format
The company name is printing on my invoices but I want to remove it. What do I need to do?
To remove company name from standard printing in invoices you can follow the steps.
Step 1. Go to administration menu click
Step 2. Configuration click
Step 3. Invioice or document printing click
Step 4. Standard click
Step 5. Select relevant voucher type click
Step 6. In left side you will get the option of company name
Step 7. You can remove the company name.
Step 8. save the configuration.
Now the company name will not be reflect in print on standard format.
And if you are using design format then you can contact to your nearby local dealer to modify design format.
You can visit our site busy.in.
Scroll down then in our network section click.
You will get the option find a channel partner.
Select your state then dealer details will be shown then you can contact to your nearby dealer.
How do I add a custom column to show a mobile number on my invoices?
If you only want to add the mobile number of a party to your invoice in BUSY software, you
don't need to add a custom column to show the party's mobile number. You can follow the
steps below:
Step 1: Go to the Administration menu.
Step 2: Click on the Invoice Document Printing (Standard) option.
Step 3: Select the desired voucher type and enable party details if it is not already enabled.
After enabling it, a 3-dot option will appear on the right side of that option. Click on that option
and tick the "print mobile number" option.
Step 4: If you have a design format, you can configure it from the Design format in the Invoice Document Printing Advance option.
Step 5: In the Header section, define the party_mobile_number field and save it.
By following these steps, the party's mobile number will automatically show in the invoice
format.
How to add signature in GST invoice in BUSY?
To add signature in GST invoice you need to follow below steps:
Step 1: Go To Administration Menu
Step 2: Click on Configuration
Step 3: Then click on Features and Options
Step 4: Then click on General Feature.
Step 5: Then Enable Maintain Image and Signature with user as Y.
Step 6: Then click on configuration box and tick on the check box of maintain signature image with user.
Step 7: Then specify the path of the image and click on OK button then save the configuration by click on save button
Step 8: Then Click on Configuration option from Administartion Menu
Step 9: Then click on Invoice/Document printing option
Step 10: Then click on Standard option
Step 11: Then enable Print user signature as Y and save the configuration by click on save button.
For printing signature in customised format you have to contact to your channel partner.
The print preview in BUSY is not showing the total value amount, only quantity. How do I fix this?
If the print preview is not displaying the total value amount but only the quantity. Here are several steps to check in that case :
With the Standard printing, there is an option to configure the format according to the requirements of the fields, If the Total value amount field is not configured so in order to enable the same you can refer the steps :
1. Click on Administration.
2. Click on Configuration.
3. Go to Document Printing.
4. Go to the Sales Invoice option.
5. On clicking the Sales Invoice option, a Configure Sales Invoice (Standard) window appears.
6. Select this Self-Configured option if you want to configure Body items. On selecting this option, a button appears next to this data field.
7. On clicking the button, a Configurable Body Items window appears.
8. Then Select Field for Total value amount and specify the character.
How do I add a logo to my invoice in BUSY Accounting Software?
If you want to add logo in your invoices please follow given below steps:
Step 1: Go to administration menu
Step 2: Then click on configuration button
Step 3: Then click on invoice/document printing option
Step 4: Then click on standard option
Step 5: Then select invoice such as sale or purchase etc
Step 6: Afterwards select print logo option as y to enable it then mention the path of your logo
Step 7: Entered the required details such as height ,width,print type and position etc and save the changes
Step 8: If you have design format then select advance
Step 9: Select the invoice such as sale,purchase then select the format name and click on header or footer etc
Step 10: Then click on print styles and select image field then mention the path and size of image as per your requirements and save the changes
The printout of invoice in BUSY has incorrect details. How can I regenerate it?
To regenerate the printout of an invoice in BUSY with correct details, you can follow these steps:
1. Open the invoice in BUSY.
2. Verify and update the incorrect details, such as customer information, item descriptions, or tax values.
3. Save the changes made to the invoice.
4. Go to the print preview of the invoice.
5. Check if the updated details are now correct in the print preview.
6. If the details are correct, proceed to print the invoice.
7. If the details are still incorrect, repeat the steps to make necessary changes and save the invoice again.
8. Once the correct details are reflected in the print preview, you can regenerate the invoice by printing it.
Please note that the specific steps may vary slightly depending on the version of BUSY you are using.
Do I need to provide bank account details while creating a voucher?
No, There is no need to provide bank details at the of voucher creation although if you want to show bank details in printout below are the steps to follow:-
Step 1: If Using the Standard format of sale go to the Administration menu then the sub menu Configuration Afterwards Invoice document printing(standard).
Step 2: Then click on the Sale option Update bank details under the bank details option and save the Changes.
Step 3: If Using the Advance format of sale then go to the Administration menu and then sub menu Configuration Afterwards Invoice document printing( Advance).
Step 4: Click on Sale voucher type and click on Format then click on the Footer option and update the bank details from there.
Note: Further For the Design format we recommend to contact from Whom you Design the format on a chargeable basis.
The rate and quantity of certain items are not displaying correctly on my printed invoice. How do I verify and correct item details before printing the invoice?
If the rate and quantity of certain items are not displaying correctly on your printed invoice, follow these steps.
Step 1. Go to Administration, click on Configurations, and select Invoice Document Printing.'
Step 2. Click on 'Standard Format, then select Self Configured, and check the character count for rates and quantity. Ensure that you increase the character count if needed.
Step 3. If you are using an advanced format, go to Advanced Printing and modify the format accordingly.
Step 4. Double-check that the fields for rate and quantity have been properly added.
Step 5. Adjust the alignment as necessary, and click on Preview to verify that it is set correctly.
Step 6. If you require further assistance with this customization, you can contact your dealer, but please note that this service may be chargeable.
Is there an option to email or print the invoices from BUSY?
1. To print invoice from BUSY follow th steps:
Step 1: Go to transaction then click on sales invoice or any required voucher type.
Step 2: Then select the modify option and access the invoice in modify mode.
Step 3: Press ALT+P shortcut to give print command then select the sales invoice option
Step 4: Now, Select the print format and click on print.
2. To email invoice from BUSY follow the steps:
Step 1: Go to transaction then click on sales invoice or any required voucher type.
Step 2: Then select the modify option and access the invoice in modify mode.
Step 3: Press ALT+M shortcut to give email command then select the format and click on email.
Step 4: select the report format and mention receiver email id then click on send.
