E-Invoice Registration on IRP – Who Should Register, Steps for Registration

What is the E-Invoice Portal?

Businesses to whom e-invoicing is applicable need to get their B2B invoices authenticated. The  E-Invoice Portal , also known as the Invoice Registration Portal (IRP) is the website where such businesses need to login and upload the invoices of their B2B transactions. These invoices are then digitally authenticated by the IRP, and an e-invoice is generated automatically for these invoices.

Contents of the E-Invoice Portal

This section is divided into two parts:

• Contents Before Logging into the Portal
• Contents After Logging into the Portal

Contents Before Logging into the Portal

The Top Menu shows the following sections:

• The homepage of the e-invoice website displays a section on the right-hand side called ‘Latest Updates’. This section shows the latest developments in the implementation and new features launched on the e-invoice portal.
• The ‘Laws’ section on the website includes various rules, forms, a list of GST notifications, and circulars related to GST laws pertaining to e-invoicing.
• The ‘Help’ section provides access to user manuals for managing IRN, FAQs on the same, as well as tools for bulk generation of IRN.
• The ‘Search’ section allows users to lookup the following information:
• • A Taxpayer’s details through their GSTIN.
  • Pincode search to find the name of the state.
  • Details of products and services through HSN/SAC Code.
  • Authentication of the signature and invoice details
  • Check whether a taxpayer has e-invoice enabled or not by entering their GSTIN.
  • List of GST Suvidha Providers.
  • Master codes for states, HSN, countries, ports, currency, and UQC.
• The ‘Downloads’ section of the e-invoice website provides the following facilities:
• • A ‘QR code verify’ app (yet to be provided).
  • Sample signed e-invoice JSON.
  • A brief document explaining QR codes (yet to be provided).
  • FAQs on QR codes (yet to be provided).
  • Public key for e-invoices for respective periods of generation of IRN.
• ‘Contact Us’ section which provides contact information for support.
• ‘Registration’ section for first-time registration to use the e-invoicing system. This facility is available for different types of users, such as SMS-based, mobile-based, GSP-based, API-based, etc. The mode of e-invoice generation varies depending on the user’s selection during registration.
• ‘Login’ section, where registered users can access the additional features of the portal, only available to logged in users.

As you can see in the screenshot above, there are seven main categories of features available to logged in users:

1. E-invoice
2. MIS Reports
3. User Management
4. API Registration
5. Change Password
6. Update
7. E-Way Bill

We will discuss each of these features in detail

E-invoice

The E-Invoice menu provides the following features:

• Bulk Upload: This feature comes in handy when multiple invoices need to be uploaded together. Users can generate a JSON file with all the invoice details through the bulk generator tool provided by the portal.
• Cancel IRN: The IRN for an invoice that is incorrect can be cancelled. However, when the corrected invoice is uploaded, it must use a different unique IRN, not the same one as the cancelled invoice.

A printed e-invoice looks like the image shown below:

The main user can set permissions levels for the sub-users, as follows:

• Sub-users can generate IRNs
• Sub-users can cancel IRNs
• Sub-users can generate reports of the IRNs

To register your GSTIN for the API interface and set login credentials, go to the ‘User Credentials’ option and select ‘Create API User’. If a sister concern of your GSTIN has already registered for the API interface, their details will be displayed. To set login credentials for your concern, enter the client ID and client secret.

Change Password

This one is self explanatory

E-Way Bill

Use this feature to auto-populate Part A of E-Way Bills while generating them. Only Part B remains to be filled once this is done.